Paperless management system for electronic signature of construction project

Abstract

The invention provides a construction project electronic signature paperless management system, which relates to the technical field of project construction management, comprises an intelligent construction site supervision platform and an electronic signature system, and specifically comprises the following operation processes: project and subject registration authentication, electronic countersigning process, and data storage and archiving. The method has the beneficial effects that offline stamping is replaced by online electronic countersigning, full-cycle paperless engineering data is realized, and the method has the effects of shortening signature time, improving efficiency, saving resources, facilitating supervision and tracing, guaranteeing safe storage of the data and being compatible with an existing system.

Description

Technical Field

[0001] The present invention relates to the technical field of engineering construction management, and in particular to a paperless management system for electronic signatures of construction projects. Background Art

[0002] The entire construction project process, from construction permit application to final acceptance, involves numerous parties, including the construction company, construction contractor, supervisor, surveyor, designer, and the Housing and Urban-Rural Development Bureau. This entire process requires the signature and filing of thousands of documents. Currently, this work mostly relies on offline operations, requiring all parties involved to schedule appointments and stamp documents face-to-face. This process is time-consuming, labor-intensive, and inefficient, and is prone to delays due to scheduling conflicts. Furthermore, departments like the Housing and Urban-Rural Development Bureau need to build and maintain massive archives to store these project archives. This not only consumes significant space resources but also requires significant manpower and material resources for management and maintenance.

[0003] At present, in terms of engineering document management, the main methods adopted are offline submission of documents, offline archive storage, or offline stamping of electronic documents and uploading to system storage. In the signing process, it is still necessary to make an offline appointment with each signatory, wait for all signatories to complete the stamping and signing, and then submit the paper documents to the archive for storage, or scan them into electronic documents and upload them to the system for storage. Although this method utilizes electronic document storage to a certain extent, the signing process still relies on offline operations, and does not fundamentally solve the problems of low efficiency and waste of resources in construction project document management. Summary of the Invention

[0004] The purpose of the present invention is to provide a paperless management system for electronic signatures of construction projects, which solves the problems of low efficiency and waste of resources in construction project data management.

[0005] In order to achieve the above-mentioned object of the invention, the technical solution adopted by the present invention is:

[0006] A paperless management system for electronic signatures in construction projects, including a smart construction site supervision platform and an electronic signature system, specifically includes the following operational procedures:

[0007] Project and entity registration and certification: Projects complete application, acceptance, pre-examination, and approval online; participating units complete registration, acceptance, pre-examination, and review online in sequence, and receive legally binding electronic seals after completing corporate real-name authentication; participating technical personnel complete registration, acceptance, review, and personal real-name authentication online and receive personal legally binding electronic seals;

[0008] Electronic countersignature process: Upload the documents that need to be signed to the system in electronic form, select the corresponding participating units and technical personnel, and initiate the electronic countersignature process; each signatory enters the countersignature page via SMS link or system QR code scanning, and signs after real-name verification by facial QR code scanning;

[0009] Data storage and archiving: When all signatories have completed signing, the electronic originals of the documents and the signed documents after the countersignature are stored and archived in the system. The system supports multiple backup storage methods such as local storage, cloud storage, and user storage.

[0010] As an improvement, the smart construction site supervision platform has the functions of enterprise activation, information completion, information acceptance, pre-examination and review, as well as enterprise technical personnel management, acceptance, pre-examination and review functions. It also has project reporting, acceptance, pre-examination, approval and project change, acceptance, pre-examination and approval functions. The electronic signature system is combined with the smart construction site supervision platform to realize paperless engineering information.

[0011] As an improvement, during the electronic countersignature process, the signing operation records of the signatories form a complete process track from initiation to completion of the countersignature, which can be used for query and supervision.

[0012] As an improvement, the electronic originals and signed documents stored in the system after the countersignature is completed follow the multi-point backup storage strategy of local storage, cloud storage, and user storage during the storage process to ensure the security and accessibility of the data.

[0013] The beneficial effects of the present invention are: replacing offline stamping with online electronic countersignatures, achieving paperless engineering data throughout the entire cycle, shortening signature time, improving efficiency, saving resources, facilitating supervision and traceability, ensuring secure data storage, and being compatible with existing systems. BRIEF DESCRIPTION OF THE DRAWINGS

[0014] Figure 1 This is the system functions and flow chart of a paperless management system for electronic signatures in construction projects according to the present invention.

[0015] Figure 2 This is a network topology diagram of a paperless system for construction project electronic signatures in accordance with the present invention. DETAILED DESCRIPTION

[0016] like Figures 1 to 2 As shown in the figure, a paperless management system for electronic signatures of construction projects includes a smart construction site supervision platform and an electronic signature system, which specifically includes the following operation procedures:

[0017] Project and entity registration and certification: Projects complete application, acceptance, pre-examination, and approval online; participating units complete registration, acceptance, pre-examination, and review online in sequence, and receive legally binding electronic seals after completing corporate real-name authentication; participating technical personnel complete registration, acceptance, review, and personal real-name authentication online and receive personal legally binding electronic seals;

[0018] Electronic countersignature process: Upload the documents that need to be signed to the system in electronic form, select the corresponding participating units and technical personnel, and initiate the electronic countersignature process; each signatory enters the countersignature page via SMS link or system QR code scanning, and signs after real-name verification by facial QR code scanning;

[0019] Data storage and archiving: When all signatories have completed signing, the electronic originals of the documents and the signed documents after the countersignature are stored and archived in the system. The system supports multiple backup storage methods such as local storage, cloud storage, and user storage.

[0020] The smart construction site supervision platform has the functions of enterprise activation, information improvement, information acceptance, pre-examination and review, as well as enterprise technical personnel management, acceptance, pre-examination and review. It also has the functions of project application, acceptance, pre-examination, approval and project change, acceptance, pre-examination and approval. The electronic signature system is combined with the smart construction site supervision platform to realize paperless engineering data. During the electronic countersignature process, the signing operation record of the signatory forms a complete process track from initiation to completion of the countersignature, which can be queried and supervised. The electronic originals stored in the system and the signed documents after the countersignature are stored. During the storage process, they follow the multi-point backup storage strategy of local storage, cloud storage and user storage to ensure the security and accessibility of the data.

[0021] When in use, before the construction project starts construction and is reported for construction, all participating units such as the construction unit, construction unit, supervision unit, survey unit, and design unit shall complete the registration information on the smart construction site supervision platform in accordance with the system requirements, including basic company information, qualification certificates, personnel information, etc. Participating technical personnel also register their personal information on the platform. The platform accepts, pre-examines and reviews the registration information of each participating unit and technical personnel. After the review is passed, each participating unit and technical personnel shall conduct company real-name authentication and personnel real-name authentication respectively. After completing the authentication through technical means such as face recognition, they shall receive their respective electronic seals. During the construction process, changes in project information such as engineering shall be accepted, pre-examined and approved in the system. The original electronic materials involving electronic signatures and the signed result documents in the entire process from construction reporting to completion of the project are automatically stored and archived in the system. The system stores the files in the local server, cloud storage and the storage location designated by the construction unit according to the preset storage strategy, which is convenient for review and management at any time.

[0022] The above description is only a preferred embodiment of the present invention and is not intended to limit the present invention. Any modifications, equivalent substitutions and improvements made within the spirit and principles of the present invention shall be included in the scope of protection of the present invention.

Claims

1. A paperless management system for electronic signatures in construction projects, characterized by: It includes a smart construction site supervision platform and an electronic signature system, and specifically includes the following operational procedures: Project and entity registration and certification: Projects complete application, acceptance, pre-examination, and approval online; participating units complete registration, acceptance, pre-examination, and review online in sequence, and receive legally binding electronic seals after completing corporate real-name authentication; participating technical personnel complete registration, acceptance, review, and personal real-name authentication online and receive personal legally binding electronic seals; Electronic countersignature process: upload the documents to be signed to the system in electronic form, select the corresponding construction units and construction technicians, and initiate the electronic countersignature process; Each signatory enters the countersigning page via SMS link or system QR code scanning, and signs after real-name verification via facial QR code scanning; Data storage and archiving: When all signatories have completed signing, the electronic originals of the documents and the signed documents after the countersignature are stored and archived in the system. The system supports multiple backup storage methods such as local storage, cloud storage, and user storage.

2. A paperless management system for electronic signatures in construction projects according to claim 1, characterized in that: The smart construction site supervision platform has the functions of enterprise activation, information improvement, information acceptance, pre-examination and review, as well as enterprise technical personnel management, acceptance, pre-examination and review functions. It also has project reporting, acceptance, pre-examination, approval and project change, acceptance, pre-examination and approval functions. The electronic signature system is combined with the smart construction site supervision platform to realize paperless engineering information.

3. A paperless management system for electronic signatures in construction projects according to claim 1, characterized in that: During the electronic countersignature process, the signing operation records of the signatories form a complete process track from initiation to completion of the countersignature, which can be used for query and supervision.

4. A paperless management system for electronic signatures in construction projects according to claim 1, characterized in that: The electronic originals and signed documents stored in the system after the countersignature is completed follow the multi-point backup storage strategy of local storage, cloud storage, and user storage during the storage process to ensure the security and accessibility of the data.

Images