A hospital electronic file management method

Abstract

The present invention discloses a hospital electronic archive filing management method, which relates to the technical field of archive management. By establishing an archive management system and obtaining different numbers of archives according to different retrieval methods, the reading time of archive retrieval can be effectively reduced, and work efficiency can be improved. At the same time, the visiting physician information in the electronic archive information can be matched twice, and the doctor who is familiar with the condition can provide a more accurate plan in the subsequent diagnosis process. By setting two systems in the archive management system, the archives of the patients who have been treated but have not had a follow-up visit for a long time can be processed, so as to avoid the system jamming caused by the accumulation of archives, and the hospital electronic archive filing management is more convenient and quick.

Description

Technical Field

[0001] The present invention relates to the technical field of archive management, and in particular to a method for filing and managing electronic archives of a hospital. Background Art

[0002] Referring to the Chinese patent, an electronic health record management method, system and computer storage medium (announcement number: CN114743625A, announcement date: 2022-07-12), the patent patient establishes an electronic health record through the user terminal. The electronic health record includes real-name personal information, hospital information, doctor information, medical process information, personal health data and other contents. The established electronic health record is uniformly stored in the cloud, where each patient's hospital and doctor are different. The cloud will manage all electronic health records in the same way, instead of storing the electronic health records in the libraries of different hospitals, thereby improving the unified management capabilities and management effects. Doctors can view, update, and push these electronic information files through the physician terminal after using the authority.

[0003] The existing hospital electronic file management still has other defects, for example: electronic files are stored in one system and retrieved according to the patient's name. Since there are many departments in the hospital and more electronic files, the reading time of file retrieval is long and the work efficiency is low. Moreover, when the patient comes for a follow-up visit, the registration matching physician is randomly or actively selected. The doctor who is not familiar with the condition cannot provide a more accurate solution in the subsequent diagnosis process. In addition, the files of patients who have been treated for a long time but have not been followed up are piled up and stored. Too many files can easily cause system jams. Therefore, the present invention proposes a hospital electronic file management method to solve the above-mentioned problems. Summary of the invention

[0004] 1. Technical issues to be resolved

[0005] In view of the deficiencies in the prior art, the present invention provides a hospital electronic archive management method, which solves the problems mentioned in the above background technology.

[0006] (II) Technical solution

[0007] To achieve the above objectives, the present invention is implemented through the following technical solutions: A hospital electronic archives filing management method, comprising the following steps:

[0008] Step 1: Collect the basic information of the patient, establish electronic file information, set up a file management system, so that the electronic file information is displayed in the file management system, and obtain different numbers of files according to different retrieval methods, where the basic information specifically includes personal information, doctor information and medical diagnosis information;

[0009] Step 2: first obtain the first data information, specifically the visiting physician information in the electronic file information, and then obtain the second data information, specifically the information of all visiting physicians on duty that day, and when the patient registers, match the first data information with the second data information to generate the patient's registration reminder information;

[0010] Step 3: Set up two systems in the archive management system. The first archive management system is for electronic archive information within the time limit, and the second archive management system is for electronic archive information outside the time limit. Analyze the electronic archive information so that the electronic archive information enters the first archive management system or the second archive management system.

[0011] As an improved technical solution, in step 1, the electronic archive information is displayed in the archive management system, and a specific method for obtaining different numbers of archives according to different retrieval methods is:

[0012] S1: First, record the electronic archive information as Hj, where j is the number of the electronic archive information, and then establish an electronic archive information database QH. All the electronic archive information Hj is recorded in the electronic archive information database QH. Then, establish a search engine, and extract the name of the personal information in the electronic archive information Hj. Enter the name of the personal information in the search engine to display the corresponding electronic archive information;

[0013] S2: Then enter the name in the search engine and click once to confirm the search. The search result is the electronic file information of the current department. Click twice to confirm the search. The search result is all the electronic file information within the hospital.

[0014] As an improved technical solution, S1 can display the corresponding electronic file information by inputting the name of the personal information in the search engine. When encountering multiple electronic file information with the same name, they are displayed in the order of the medical treatment.

[0015] As an improved technical solution, in S2, when clicking once to confirm for retrieval and clicking twice to confirm for retrieval, control is performed in the form of odd and even numbers, and the result of clicking three times to confirm for retrieval is the same as that of clicking once to confirm for retrieval, the result of clicking four times to confirm for retrieval is the same as that of clicking twice to confirm for retrieval, and so on.

[0016] As an improved technical solution, the specific method of matching the first data information with the second data information in step 2 to generate the patient's registration reminder information is:

[0017] P1: First, record the visiting physician information in the electronic file information as Sk, and then record all the visiting physician information on duty that day as Sn, where n is the serial number of the visiting physician information. When the patient registers, if the visiting physician information Sk exists in the information Sn of all the visiting physicians on duty that day, it will be automatically matched in the registration system;

[0018] P2: If the visiting physician information Sk does not exist in all the visiting physician information Sn on duty that day, the registration system will prompt it and inform the visiting physician information Sk of the latest scheduling time. The remaining visiting physician information will be displayed in the registration interface for the patient to choose.

[0019] As an improved technical solution, if the visiting physician information Sk exists in the information Sn of all visiting physicians on duty that day in P1, when automatically matching is performed in the registration system, the matching method is the selection confirmation method. After refusing to match, the visiting physician can be selected independently.

[0020] As an improved technical solution, the specific method of analyzing the electronic archive information in step 3 so that the electronic archive information enters the first archive management system or the second archive management system is:

[0021] M1: First, the electronic archive information enters the first archive management system, and then a demarcation period is set, recorded as YT, and the record of the last viewing of the electronic archive information is taken as the starting time, recorded as AT. When the time period reaches AT+YT, the electronic archive information enters the second archive management system from the first archive management system. When retrieving electronic archive information, only the first archive management system is searched.

[0022] As an improved technical solution, when only the first archive management system is searched in M1, a separate interface needs to be opened for the electronic archive information in the second archive management system.

[0023] (III) Beneficial effects

[0024] The present invention provides a hospital electronic archives management method. Compared with the prior art, it has the following beneficial effects:

[0025] The hospital's electronic archive management method, by establishing an archive management system and obtaining different numbers of archives according to different retrieval methods, can effectively reduce the reading time of archive retrieval and improve work efficiency. At the same time, the visiting physician information in the electronic archive information can be matched twice, and doctors who are familiar with the condition can provide more accurate solutions in the subsequent diagnosis process. At the same time, it can also be selected by patients themselves, making medical treatment more intelligent. By setting up two systems in the archive management system, it can process the archives of patients who have been treated for a long time without follow-up visits, avoiding the accumulation of archives causing system jams, and making the hospital's electronic archive management more convenient and quick. BRIEF DESCRIPTION OF THE DRAWINGS

[0026] Figure 1 This is a flow chart of a hospital electronic archive management method according to an embodiment of the present application;

[0027] Figure 2 This is a schematic diagram of the structure of an electronic device shown in an embodiment of the present application. DETAILED DESCRIPTION

[0028] The following will be combined with the drawings in the embodiments of the present invention to clearly and completely describe the technical solutions in the embodiments of the present invention. Obviously, the described embodiments are only part of the embodiments of the present invention, not all of the embodiments. Based on the embodiments of the present invention, all other embodiments obtained by ordinary technicians in this field without creative work are within the scope of protection of the present invention.

[0029] See also Figure 1-Figure 2 , the embodiment of the present invention provides four technical solutions:

[0030] Embodiment 1

[0031] A hospital electronic archives management method comprises the following steps:

[0032] Step 1: Collect the basic information of the patient, establish the electronic file information, set up the file management system, so that the electronic file information is displayed in the file management system, and obtain different numbers of files according to different search methods, where the basic information specifically includes personal information, doctor information and medical diagnosis information; the specific method of displaying the electronic file information in the file management system and obtaining different numbers of files according to different search methods in step 1 is:

[0033] S1: First, record the electronic file information as Hj, where j is the number of the electronic file information, and then establish an electronic file information database QH. All the electronic file information Hj is recorded in the electronic file information database QH. Then, establish a search engine, and extract the name of the personal information in the electronic file information Hj. Enter the name of the personal information in the search engine to display the corresponding electronic file information; S1 enters the name of the personal information in the search engine to display the corresponding electronic file information. When encountering multiple electronic file information with the same name, they are displayed in the order of the visit;

[0034] S2: After entering the name in the search engine, click once to confirm the search. The search result is the electronic archive information of the current department. Click twice to confirm the search. The search result is all the electronic archive information in the hospital. In S2, when clicking once to confirm the search and clicking twice to confirm the search, the control is in the form of odd and even numbers. The result of clicking three times to confirm the search is the same as the result of clicking once to confirm the search. The result of clicking four times to confirm the search is the same as the result of clicking twice to confirm the search, and so on.

[0035] Step 2: first obtain the first data information, specifically the visiting physician information in the electronic file information, and then obtain the second data information, specifically the information of all visiting physicians on duty that day. When the patient registers, the first data information is matched with the second data information to generate the patient's registration prompt information; the specific method of matching the first data information with the second data information in step 2 to generate the patient's registration prompt information is:

[0036] P1: First, record the visiting physician information in the electronic file information as Sk, and then record all the visiting physician information on duty that day as Sn, where n is the serial number of the visiting physician information. When the patient registers, if the visiting physician information Sk exists in the information Sn of all the visiting physicians on duty that day, the registration system will automatically match it. In P1, if the visiting physician information Sk exists in the information Sn of all the visiting physicians on duty that day, when the registration system automatically matches, the matching method is the selection confirmation method. After refusing the match, the patient can choose the visiting physician independently.

[0037] P2: If the visiting physician Sk does not exist in the visiting physician information Sn on duty that day, the registration system will prompt and inform the visiting physician information Sk of the latest shift schedule, and the remaining visiting physician information will be displayed in the registration interface for the patient to choose;

[0038] Step 3: Two systems are set up in the archive management system. The first archive management system is for electronic archive information within the time limit, and the second archive management system is for electronic archive information outside the time limit. The electronic archive information is analyzed so that the electronic archive information enters the first archive management system or the second archive management system. The specific method of analyzing the electronic archive information in step 3 so that the electronic archive information enters the first archive management system or the second archive management system is:

[0039] M1: First, the electronic archive information enters the first archive management system, and then a demarcation period is set, recorded as YT, and the record of the last viewing of the electronic archive information is taken as the starting time, recorded as AT. When the time period reaches AT+YT, the electronic archive information enters the second archive management system from the first archive management system. When searching for electronic archive information, only the first archive management system is searched. When only the first archive management system is searched in M1, the electronic archive information in the second archive management system needs to be opened in a separate interface.

[0040] Embodiment 2

[0041] A hospital electronic archives management method comprises the following steps:

[0042] Step 1: Collect the basic information of the patient, establish the electronic file information, set up the file management system, so that the electronic file information is displayed in the file management system, and obtain different numbers of files according to different search methods, where the basic information specifically includes personal information, doctor information and medical diagnosis information; the specific method of displaying the electronic file information in the file management system and obtaining different numbers of files according to different search methods in step 1 is:

[0043] S1: First, record the electronic file information as Hj, where j is the number of the electronic file information, and then establish an electronic file information database QH. All the electronic file information Hj is recorded in the electronic file information database QH. Then, establish a search engine, and extract the name of the personal information in the electronic file information Hj. Enter the name of the personal information in the search engine to display the corresponding electronic file information; S1 enters the name of the personal information in the search engine to display the corresponding electronic file information. When encountering multiple electronic file information with the same name, they are displayed in the order of the visit;

[0044] S2: After entering the name in the search engine, click once to confirm the search. The search result is the electronic archive information of the current department. Click twice to confirm the search. The search result is all the electronic archive information in the hospital. In S2, when clicking once to confirm the search and clicking twice to confirm the search, the control is in the form of odd and even numbers. The result of clicking three times to confirm the search is the same as the result of clicking once to confirm the search. The result of clicking four times to confirm the search is the same as the result of clicking twice to confirm the search, and so on.

[0045] Step 2: first obtain the first data information, specifically the visiting physician information in the electronic file information, and then obtain the second data information, specifically the information of all visiting physicians on duty that day. When the patient registers, the first data information is matched with the second data information to generate the patient's registration prompt information; the specific method of matching the first data information with the second data information in step 2 to generate the patient's registration prompt information is:

[0046] P1: First, record the visiting physician information in the electronic file information as Sk, and then record all the visiting physician information on duty that day as Sn, where n is the serial number of the visiting physician information. When the patient registers, if the visiting physician information Sk exists in the information Sn of all the visiting physicians on duty that day, the registration system will automatically match it. In P1, if the visiting physician information Sk exists in the information Sn of all the visiting physicians on duty that day, when the registration system automatically matches, the matching method is the selection confirmation method. After refusing the match, the patient can choose the visiting physician independently.

[0047] P2: If the visiting physician information Sk does not exist in all the visiting physician information Sn on duty that day, the registration system will prompt it and inform the visiting physician information Sk of the latest scheduling time. The remaining visiting physician information will be displayed in the registration interface for the patient to choose.

[0048] Embodiment 3

[0049] A hospital electronic archives management method comprises the following steps:

[0050] Step 1: Collect the basic information of the patient, establish electronic file information, set up a file management system, so that the electronic file information is displayed in the file management system, and obtain different numbers of files according to different retrieval methods, where the basic information specifically includes personal information, doctor information and medical diagnosis information;

[0051] Step 2: first obtain the first data information, specifically the visiting physician information in the electronic file information, and then obtain the second data information, specifically the information of all visiting physicians on duty that day, and when the patient registers, match the first data information with the second data information to generate the patient's registration reminder information;

[0052] Step 3: Set up two systems in the archive management system. The first archive management system is for electronic archive information within the time limit, and the second archive management system is for electronic archive information outside the time limit. Analyze the electronic archive information so that the electronic archive information enters the first archive management system or the second archive management system.

[0053] Meanwhile, the contents not described in detail in this specification belong to the prior art known to those skilled in the art.

[0054] It should be noted that, in this article, relational terms such as first and second, etc. are only used to distinguish one entity or operation from another entity or operation, and do not necessarily require or imply any such actual relationship or order between these entities or operations. Moreover, the terms "include", "comprise" or any other variants thereof are intended to cover non-exclusive inclusion, so that a process, method, article or device including a series of elements includes not only those elements, but also other elements not explicitly listed, or also includes elements inherent to such process, method, article or device.

[0055] Although embodiments of the present invention have been shown and described, it will be appreciated by those skilled in the art that various changes, modifications, substitutions and variations may be made to the embodiments without departing from the principles and spirit of the present invention, and that the scope of the present invention is defined by the appended claims and their equivalents.

[0056] Embodiment 4

[0057] Corresponding to the aforementioned application function implementation method embodiment, the present application also provides an electronic device and corresponding embodiments.

[0058] See also Figure 2 , the electronic device 1000 includes a memory 1010 and a processor 1020 .

[0059] The processor 1020 may be a central processing unit (CPU), or other general-purpose processors, digital signal processors (DSP), application-specific integrated circuits (ASIC), field-programmable gate arrays (FPGA), or other programmable logic devices, discrete gate or transistor logic devices, discrete hardware components, etc. A general-purpose processor may be a microprocessor or any conventional processor, etc.

[0060] The memory 1010 may include various types of storage units, such as system memory, read-only memory (ROM), and permanent storage devices. Among them, ROM can store static data or instructions required by the processor 1020 or other modules of the computer. The permanent storage device may be a readable and writable storage device. The permanent storage device may be a non-volatile storage device that does not lose the stored instructions and data even after the computer is powered off. In some embodiments, the permanent storage device uses a large-capacity storage device (such as a magnetic or optical disk, flash memory) as a permanent storage device. In some other embodiments, the permanent storage device may be a removable storage device (such as a floppy disk, optical drive). The system memory may be a readable and writable storage device or a volatile readable and writable storage device, such as a dynamic random access memory. The system memory may store some or all instructions and data required by the processor at runtime. In addition, the memory 1010 may include any combination of computer-readable storage media, including various types of semiconductor memory chips (DRAM, SRAM, SDRAM, flash memory, programmable read-only memory), and disks and / or optical disks may also be used. In some embodiments, the memory 1010 may include a readable and / or writable removable storage device, such as a laser disc (CD), a read-only digital versatile disc (such as a DVD-ROM, a double-layer DVD-ROM), a read-only Blu-ray disc, an ultra-density optical disc, a flash memory card (such as an SD card, a mini SD card, a Micro-SD card, etc.), a magnetic floppy disk, etc. The computer-readable storage medium does not include carrier waves and transient electronic signals transmitted wirelessly or wired.

[0061] The memory 1010 stores executable codes, and when the executable codes are processed by the processor 1020 , the processor 1020 can execute part or all of the methods described above.

[0062] The scheme of the present application has been described in detail above with reference to the accompanying drawings. In the above embodiments, the description of each embodiment has its own emphasis. For parts that are not described in detail in a certain embodiment, reference can be made to the relevant descriptions of other embodiments. Those skilled in the art should also be aware that the actions and modules involved in the description are not necessarily required for the present application. In addition, it can be understood that the steps in the method of the embodiment of the present application can be adjusted in order, merged and deleted according to actual needs, and the modules in the device of the embodiment of the present application can be merged, divided and deleted according to actual needs.

[0063] In addition, the method according to the present application may also be implemented as a computer program or a computer program product, which includes computer program code instructions for executing some or all of the steps in the above method of the present application.

[0064] Alternatively, the present application can also be implemented as a non-temporary machine-readable storage medium (or computer-readable storage medium, or machine-readable storage medium) on which executable code (or computer program, or computer instruction code) is stored. When the executable code (or computer program, or computer instruction code) is executed by a processor of an electronic device (or electronic device, server, etc.), the processor executes part or all of the steps of the above-mentioned method according to the present application.

[0065] Those skilled in the art will further appreciate that the various illustrative logical blocks, modules, circuits, and algorithm steps described in connection with the application herein may be implemented as electronic hardware, computer software, or combinations of both.

[0066] The flow chart and block diagram in the accompanying drawings show the possible architecture, function and operation of the system and method according to multiple embodiments of the present application. In this regard, each square box in the flow chart or block diagram can represent a part of a module, a program segment or a code, and the part of the module, the program segment or the code contains one or more executable instructions for realizing the specified logical function. It should also be noted that in some alternative implementations, the functions marked in the square box can also occur in a sequence different from that marked in the accompanying drawings. For example, two continuous square boxes can actually be executed substantially in parallel, and they can sometimes be executed in the opposite order, depending on the functions involved. It should also be noted that each square box in the block diagram and / or the flow chart, and the combination of the square boxes in the block diagram and / or the flow chart can be implemented with a dedicated hardware-based system that performs the specified function or operation, or can be implemented with a combination of dedicated hardware and computer instructions.

[0067] The embodiments of the present application have been described above, and the above description is exemplary, not exhaustive, and is not limited to the disclosed embodiments. Many modifications and changes will be apparent to those of ordinary skill in the art without departing from the scope and spirit of the described embodiments. The selection of terms used herein is intended to best explain the principles of the embodiments, practical applications, or improvements to the technology in the market, or to enable other persons of ordinary skill in the art to understand the embodiments disclosed herein.

Claims

1. A hospital electronic file management method, characterized by: The following steps are involved: Step 1: Collect the basic information of the patient, establish electronic file information, set up a file management system, so that the electronic file information is displayed in the file management system, and obtain different numbers of files according to different retrieval methods, where the basic information specifically includes personal information, doctor information and medical diagnosis information; Step 2: first obtain the first data information, specifically the visiting physician information in the electronic file information, and then obtain the second data information, specifically the information of all visiting physicians on duty that day, and when the patient registers, match the first data information with the second data information to generate the patient's registration reminder information; Step 3: Two systems are set up in the archive management system, the first archive management system is for electronic archive information within the time limit, and the second archive management system is for electronic archive information outside the time limit, and the electronic archive information is analyzed so that the electronic archive information enters the first archive management system or the second archive management system; The specific method of matching the first data information with the second data information in step 2 to generate the patient's registration reminder information is: P1: First, record the visiting physician information in the electronic file information as Sk, and then record all the visiting physician information on duty that day as Sn, where n is the serial number of the visiting physician information. When the patient registers, if the visiting physician information Sk exists in the information Sn of all the visiting physicians on duty that day, it will be automatically matched in the registration system; P2: If the visiting physician Sk does not exist in the visiting physician information Sn on duty that day, the registration system will prompt and inform the visiting physician information Sk of the latest shift schedule, and the remaining visiting physician information will be displayed in the registration interface for the patient to choose; If the visiting physician information Sk exists in all the visiting physician information Sn on duty that day in P1, when the registration system automatically matches, the matching method is the selection confirmation method. After rejecting the matching, the visiting physician can be selected independently; In the step 1, the electronic archive information is displayed in the archive management system, and a specific method of obtaining different numbers of archives according to different retrieval methods is: S1: First, record the electronic archive information as Hj, where j is the number of the electronic archive information, and then establish an electronic archive information database QH. All the electronic archive information Hj is recorded in the electronic archive information database QH. Then, establish a search engine, and extract the name of the personal information in the electronic archive information Hj. Enter the name of the personal information in the search engine to display the corresponding electronic archive information; S2: Then enter the name in the search engine and click once to confirm the search. The search results are the electronic archive information of the current department. Click twice to confirm the search. The search results are all the electronic archive information within the hospital. The specific method of analyzing the electronic archive information in step 3 so that the electronic archive information enters the first archive management system or the second archive management system is: M1: First, the electronic archive information enters the first archive management system, and then a demarcation period is set, recorded as YT, and the record of the last viewing of the electronic archive information is taken as the starting time, recorded as AT. When the time period reaches AT+YT, the electronic archive information enters the second archive management system from the first archive management system. When retrieving electronic archive information, only the first archive management system is searched.

2. A hospital electronic file management method according to claim 1, characterized in that: The S1 inputs the name of the personal information in the search engine to display the corresponding electronic file information. When multiple electronic file information with the same name are encountered, they are displayed in the order of the visits.

3. A hospital electronic file management method according to claim 1, characterized in that: When clicking once to confirm and clicking twice to confirm in S2 are performed, control is performed in the form of odd and even numbers. The result of clicking three times to confirm is the same as the result of clicking once to confirm, the result of clicking four times to confirm is the same as the result of clicking twice to confirm, and so on.

4. A hospital electronic file management method according to claim 1, characterized in that: When only the first archive management system is searched in M1, a separate interface needs to be opened for the electronic archive information in the second archive management system.

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