Archive digital process management method, device and system based on assembly line

Abstract

The invention discloses an archive digitization process management method, device and system based on an assembly line, and relates to the technical field of archive digitization processing, and the method comprises the steps: refining processes, and determining the work content, input, output and quality standards of each process such as archive arrangement; constructing an assembly line, determining a process sequence and a dependency relationship, and distributing regions or permissions; a multi-person multi-task distribution mechanism is established, and tasks are distributed and dynamically adjusted according to person skills; a data statistical analysis module is arranged for multi-dimensional statistics of workload and the like; and a management personnel query monitoring function is realized, and multi-mode query and early warning are provided. According to the scheme, the process is optimized, the working efficiency and quality are improved, resource allocation is optimized, the management efficiency is enhanced, and efficient development of archive digitization work is promoted.

Description

Technical Field

[0001] The present invention relates to the technical field of digital archive processing, and in particular to an assembly line-based digital archive process management method, device and system. Background Art

[0002] In the process of archive digitization, the traditional operation mode often lacks systematicness and efficiency. Archive digitization involves many types of archives, such as document archives, engineering archives, accounting archives, photo archives, audio and video archives, etc. The digitization process of each archive is complicated and diverse, including archive sorting, catalog entry, scanning, image processing, OCR text recognition, quality inspection, data connection, data backup, and results acceptance. There are many problems with the current operation mode, such as the lack of clear boundaries and process specifications between each process, which easily leads to confusion in task allocation, difficulty in work coordination when multiple people collaborate, and difficulty in achieving an efficient multi-person multi-task allocation mode. At the same time, in the work process, the statistics of performance, personnel situation and abnormal situations lack automation and refined management, and managers cannot obtain relevant information in a timely and accurate manner, affecting the scientificity and timeliness of decision-making. Summary of the invention

[0003] The purpose of the present invention is to provide a pipeline-based archive digitization process management method, device and system, aiming to solve the problems of non-standardized process, unreasonable task allocation, low management efficiency and so on in the existing archive digitization work.

[0004] In order to achieve the above object, the present invention adopts the following technical solution: a pipeline-based archive digitization process management method, comprising the following steps:

[0005] Step 1: Refine and define the archive digitization process;

[0006] Divide the work of archive digitization into the processes of archive arrangement, catalog entry, scanning, image processing, OCR text recognition, quality inspection, data connection, data backup, and acceptance of results, and determine the work content of each process, such as archive arrangement including classification, numbering, and sorting, catalog entry according to format, and scanning according to the characteristics of archives to select equipment and parameters to collect images; define input and output, scan and input archives to be scanned, output images in specified formats, data connection input processed images and catalog data, and output connected archive data; formulate quality standards, and set indicators and error ranges for quality inspection on scanned images and catalog data;

[0007] Step 2: Construction of assembly line operation mode;

[0008] Determine the sequence and dependency of processes, start the next process after the previous process reaches the standard, divide the processes into independent areas or permissions to ensure that multiple people can work in parallel without interference.

[0009] Step 3: Multi-person multi-task allocation mechanism;

[0010] Build a personnel management module to record personnel names, skills, experience and efficiency data, intelligently allocate tasks according to process requirements and personnel skills, and dynamically adjust and reallocate tasks according to progress and load;

[0011] Step 4: Establish data statistics and analysis module;

[0012] A data statistics module is set up to count the workload of the process by day, month and year, record the working hours, task volume and quality of personnel, monitor and classify the abnormal situations, and record the abnormal time, process and responsible person;

[0013] Step 5: Management personnel query and monitoring functions are realized;

[0014] The query interface developed supports multi-dimensional query of work progress, etc., uses visual charts to display data, sets early warnings, and reminds managers when progress is low or there are many exceptions, including exception details and the scope of impact.

[0015] Furthermore, in the refinement and definition steps of the archive digitization process, the image processing process selects and adapts image processing algorithms according to the archive type, image quality and purpose of use, such as noise reduction, enhancement, cropping, and rotation algorithms to improve image quality.

[0016] Furthermore, in the step of constructing the assembly line operation mode, when a process fails or is under maintenance, tasks are automatically assigned to backup processes or personnel to ensure operation continuity.

[0017] Furthermore, in the multi-person multi-task allocation mechanism step, the personnel management module updates personnel skills and optimizes task allocation based on skill assessment, work performance and training results evaluation.

[0018] Furthermore, in the step of establishing the data statistics and analysis module, the data statistics module counts the time and cost of digital processing of different types of archives, which helps to optimize processes and resources.

[0019] A file digitization process management device based on assembly line, comprising:

[0020] Process management module: refine, define and update the digital process information of the archives for use by other modules.

[0021] Job scheduling module: Build and manage assembly line operation modes, schedule tasks based on process relationships and personnel resources, and automatically adjust task allocation in the event of failure or maintenance.

[0022] Personnel management module: records personnel information, assigns tasks according to processes and skills, monitors status, supports task adjustment and performance evaluation, and can evaluate and update personnel skills.

[0023] Data statistics module: timely statistics on performance, personnel and abnormal situations, generate reports and charts, and support statistics on the time and cost of processing different types of files.

[0024] Query monitoring module: provides a query interface to enable queries such as work progress, warn of abnormalities, and support historical data tracing queries.

[0025] A digitalized archives process management system based on an assembly line includes multiple terminal devices and servers, wherein:

[0026] The terminal equipment is operated by the staff to perform process tasks and upload data to the server;

[0027] The server deploys the management device as described in claim 7, which is responsible for data storage, processing and management, and realizes terminal collaboration and remote monitoring management.

[0028] Compared with the prior art, the beneficial effects of the present invention are:

[0029] 1. In terms of process optimization, the work of digitalizing archives is carefully broken down into multiple clear processes, such as archive sorting, catalog entry, etc., and the work content, input and output requirements and quality standards of each process are strictly defined, so that the work process is clear and standardized, avoiding the confusion and duplication of work caused by the fuzzy process in the traditional model, and greatly improving work efficiency. For example, the scanning process accurately sets parameters according to the characteristics of the archive to ensure the success rate of one-time scanning and reduce repeated operations caused by improper parameters.

[0030] 2. The assembly line operation mode determines the strict sequence and dependency relationship based on the process logic, and allocates independent areas or permissions to enable multiple people to work in parallel without interfering with each other, further improving overall efficiency. At the same time, the multi-person multi-task allocation mechanism intelligently allocates tasks based on personnel skills, experience and efficiency data, and dynamically adjusts to ensure the precise matching of tasks and personnel, give full play to personnel advantages, and improve work quality and speed. For example, experienced personnel are responsible for quality inspection, which can effectively reduce the error rate.

[0031] 3. The data statistics and analysis module accurately counts workload, personnel situation and abnormal information in multiple dimensions, providing comprehensive data support for management. The query and monitoring function for managers provides multi-mode query, visual chart display and intelligent early warning, so that they can grasp the work dynamics in real time, handle abnormalities in time, and optimize decision-making. The historical data tracing function helps to summarize experience and continuously improve processes. The combined effect of these technical means effectively optimizes resource allocation, improves management efficiency, and ensures the efficient and high-quality advancement of archive digitization work. BRIEF DESCRIPTION OF THE DRAWINGS

[0032] The present invention will be further described below in conjunction with the accompanying drawings:

[0033] Figure 1 The overall architecture of the archive digitization process management system of the present invention, including the relationship between the terminal device and the server;

[0034] Figure 2 The main process steps of the archive digitization of the present invention, from process definition to query and monitoring as well as auxiliary functions supporting the archive digitization process; DETAILED DESCRIPTION

[0035] In order to make the purpose, technical solutions and advantages of the embodiments of the present invention clearer, the technical solutions in the embodiments of the present invention will be clearly and completely described below in conjunction with the drawings in the embodiments of the present invention. Obviously, the described embodiments are only part of the embodiments of the present invention, rather than all the embodiments.

[0036] The technical solution of the present invention is described in detail with specific embodiments below. The following specific embodiments can be combined or replaced with each other according to actual conditions, and the same or similar concepts or processes may not be described in detail in some embodiments.

[0037] like Figure 1 to Figure 2 As shown, the present invention provides a method, device and system for managing the archive digitization process based on an assembly line, including step 1: refining and defining the archive digitization process steps;

[0038] The work of archive digitization is carefully broken down into key processes such as archive organization, catalog entry, scanning, image processing, OCR text recognition, quality inspection, data linkage, data backup, and results acceptance.

[0039] During the archive sorting process, staff need to classify the archives according to factors such as type, year, and subject, assign a unique number to each archive, and sort them in a certain logical order to facilitate subsequent management and retrieval.

[0040] Catalog entry requires staff to strictly follow the preset format and accurately enter key information such as the file title, document number, date, and responsible person to ensure the integrity and accuracy of the catalog information.

[0041] The scanning process requires selecting the most suitable device from a variety of scanning devices based on the material of the archive (such as the thickness, brittleness and toughness of the paper), size (files of different sizes) and subsequent use (whether for web browsing, printing or long-term storage, etc.), and accurately setting the scanning resolution (such as 300dpi for general documents, 600dpi for high-definition images or important documents), image format (common ones are JPEG, TIFF, etc., selected according to actual needs) and color mode (color, grayscale or black and white) to obtain clear, accurate and compliant scanned images; input and output definitions and quality standard formulation.

[0042] Clarify the input and output requirements of each process. For example, the input of the scanning process is the physical file to be scanned, and the output must be a digital image file that conforms to the predetermined format (such as TIFF format, to ensure image quality and compatibility) and resolution standard (such as a specific dpi value set according to the file type). The image should be clear and complete, without missing pages, blur or distortion.

[0043] The input of the data attachment process is the text data and directory data that have undergone preliminary processing (such as scanning, image processing, and OCR recognition), and the output is the complete file data that has been accurately attached and integrated, ensuring the accurate correspondence between the directory and the image and text content, which is convenient for users to search and consult.

[0044] Strict quality standards are established for each process. In the quality inspection process, for scanned images, their clarity (measured by indicators such as image sharpness and contrast), completeness (whether there are missing pages or missing content), and color accuracy (whether there is color difference compared with the original) are checked; for catalog data, its accuracy (whether the information is entered correctly) and completeness (whether the required items are complete) are checked, and specific quantitative inspection indicators are set (such as the error rate must not exceed a certain proportion) and acceptable error range (such as individual typos are allowed to be corrected within a certain number).

[0045] Step 2: Construction of assembly line operation mode;

[0046] Determine the process sequence and dependencies;

[0047] Through in-depth analysis of the process logic of archive digitization work, the strict sequence and close dependency between each process are determined. For example, archives must be sorted and ordered before accurate catalog entry can be performed; only when the catalog entry is accurate can the scanning process perform accurate scanning based on the catalog information to avoid scanning errors or omissions; the scanned image is processed (such as denoising, contrast enhancement, etc.) to better perform OCR text recognition; the recognized text and image data can only be linked after passing the quality inspection to ensure the accuracy and integrity of the data; after the data is linked, the data is backed up and the results are finally accepted to ensure the quality of the entire digitization process; work area and authority allocation reasonably plan independent work areas for each process to reduce interference between processes in physical space. For example, the scanning area is equipped with special scanning equipment and lighting facilities to ensure a stable scanning environment; the quality inspection area is set up with a quiet and focused workspace to facilitate staff to carefully check the data; through the strict setting of independent operation permissions by the system, staff in different processes can only operate the corresponding system functions and data within their authority. For example, scanners can only operate the scanning equipment and upload scanned images, and have no right to modify catalog data; quality inspectors can view and mark problems with image and text data, but cannot directly modify the scanned or entered content. Corrections must be made by the relevant responsible person to ensure data security and standardization of operations, and to enable multiple people to work efficiently in parallel on different processes at the same time.

[0048] Step 3: Multi-person multi-task allocation mechanism;

[0049] 1. Personnel information recording and intelligent task allocation;

[0050] Establish a comprehensive personnel management module to record in detail the information of personnel involved in the digitization of archives, including name, age, education, professional skills (such as being good at scanning operations, proficient in text recognition technology, familiar with quality inspection points, etc.), work experience (years of working in archive digitization, types and scales of projects participated in) and historical work efficiency data (average time and accuracy of completing various tasks in the past); use intelligent algorithms to scientifically and rationally allocate tasks based on the technical difficulty of the process, the amount of tasks, the urgency of the process, and the skills, expertise, work experience and efficiency data of the personnel. For example, for the scanning process, priority is given to personnel who are proficient in operation, familiar with the operation procedures of various scanning equipment, have equipment maintenance capabilities and have fast scanning speed (based on historical efficiency data evaluation); for processes with higher technical requirements such as OCR text recognition and quality inspection, arrange personnel who are experienced, proficient in text recognition algorithms and software, highly sensitive to quality issues and have a rigorous and meticulous work attitude to ensure the best match between tasks and personnel capabilities and improve work quality and efficiency.

[0051] 2. Dynamic adjustment and optimization of tasks;

[0052] The system monitors the progress of each process, the real-time workload of the personnel (by comparing the amount of assigned tasks with the progress of completion) and the quality of task completion (data quality inspection results) in real time. When there is a backlog of tasks (the amount of tasks to be processed in a process exceeds a certain threshold), idle personnel (no tasks have been assigned for a period of time or completed tasks are waiting for new tasks) or unbalanced task distribution (the workload difference between different processes is too large), the task dynamic adjustment mechanism is automatically or according to the instructions of the management personnel; when adjusting, the urgency of the process, the skill proficiency of the personnel and the current working status are comprehensively considered, and the tasks are accurately reallocated to more suitable personnel. For example, if the scanning process is backlogged and there are idle skilled scanning personnel, part of the tasks can be assigned to this person; if the quality inspection finds that the error rate of tasks handled by a certain person is high, the amount of tasks can be appropriately reduced and training can be arranged or more experienced personnel can be assisted to ensure that the overall work efficiency is always maintained at a high level and realize the full and reasonable use of human resources.

[0053] Step 4: Establish data statistics and analysis module;

[0054] 1. Workload and personnel data statistics;

[0055] The well-designed data statistics module accurately counts the workload of each process according to the time period of day, month, year, etc. For example, the number of archive pages completed in the scanning process, the number of entries entered in the directory entry process, the accuracy of OCR text recognition, etc. are counted daily; the total workload and changing trend of each process are summarized monthly; a comprehensive archive digitization workload report is generated every year, including the total amount of digitized archives of various types, the proportion of workload of each process, and other key data; detailed records are made of the working hours of personnel (accurate to the minute, recording the start and end time of each day's work), the number of completed tasks (such as the number of scanned documents, the number of directories entered, etc.) and work quality data (quantitative evaluation is carried out through the number of errors found in the quality inspection process, the type of error and the severity of the error, such as deducting a certain score for serious errors, and allowing corrections within a certain range for minor errors and recording the number of corrections), to provide an objective and comprehensive data basis for personnel performance evaluation.

[0056] 2. Abnormal situation monitoring and classification statistics;

[0057] Real-time monitoring of various abnormal situations that occur during the work process, covering scan image quality problems (such as blurred images, stains, black edges, substandard resolution, etc.), data entry errors (such as typos, missing words, format errors, incomplete information, etc.), data mounting failures (directory and image cannot correspond, data is lost or disordered, etc.), and data loss after processing (data loss due to equipment failure or human operation errors during storage); detailed classification and statistics of different types of abnormal situations, such as counting the number by abnormal type, counting the frequency by occurrence time, and counting the distribution by process, etc., and accurately record the time when the abnormality occurred (accurate to seconds, to facilitate tracing the specific time when the problem occurred), the process to which it belongs, and the relevant responsible person information (determined through system operation records and personnel authority logs), so as to facilitate timely tracing of the root cause of the problem and take targeted rectification measures, while providing a reference basis for subsequent process optimization.

[0058] The archive digitization process management device based on assembly line;

[0059] Process management module;

[0060] Responsible for the refinement, accurate definition and real-time updating of the archive digitization process, safely and reliably storing detailed information such as the work content, quality standards, sequence, etc. of each process, and providing a stable and efficient interface for convenient calling by other modules, ensuring the accurate grasp and effective use of process information by the entire system.

[0061] Job scheduling module;

[0062] It undertakes the important responsibility of constructing and scientifically managing the operation mode of the archive digitization assembly line, reasonably arranges task allocation and workflow scheduling according to the process dependency and personnel resource status, and ensures the stable and efficient operation of the assembly line. In the event of sudden failure or regular maintenance of the process, it has the ability to automatically and intelligently adjust task allocation, quickly and reasonably allocate tasks to other spare processes or personnel, ensure the continuity of the entire operation process, and reduce the impact of failures or maintenance on work progress.

[0063] Personnel management module;

[0064] Comprehensively record personnel information, accurately assign tasks according to process requirements and personnel skills, monitor personnel work status in real time, and support dynamic and flexible adjustment of tasks and scientific evaluation of personnel performance. At the same time, it can dynamically evaluate and update personnel skills based on regularly organized skill assessments, actual work performance evaluations, and the results of participating in training courses. According to the evaluation results, timely adjust the personnel's skill expertise records and work efficiency historical data, providing a more accurate and more practical basis for subsequent task allocation, realizing continuous optimization of task allocation, and improving the matching degree between personnel and processes and work efficiency.

[0065] Data statistics module;

[0066] It conducts precise statistical analysis of performance, personnel status and abnormal situations according to the set time period, collects extensive process and personnel-related data, generates detailed statistical reports and intuitive charts, and provides comprehensive and accurate data support for managers. In addition, it also has the function of conducting in-depth statistical analysis of the digital processing time and cost of different types of archives. By comparing the processing cost and time of different types of archives, it provides a strong data basis for optimizing the digital workflow of archives and rationally allocating resources, helping enterprises improve work efficiency and resource utilization efficiency.

[0067] Query monitoring module;

[0068] It provides managers with a convenient query interface to quickly query work progress, personnel tasks, and statistical data, receive instructions from managers, and promptly warn and effectively handle abnormal situations to ensure smooth progress of work. At the same time, it supports in-depth traceability queries of historical work data, and can perform data mining and analysis in multiple dimensions such as projects, time intervals, and process links, so as to comprehensively and meticulously analyze the execution process, existing problems, and root causes of past projects, and provide valuable experience and lessons for reference for future project planning, decision-making, and process improvement, and promote the continuous improvement and enhancement of digital archive management.

[0069] The archive digitalization process management system based on assembly line;

[0070] It includes multiple terminal devices and servers. The terminal devices provide an operation interface for the staff to perform the archive digitization process tasks and upload the work data to the server in real time. The server deploys the above-mentioned archive digitization process management device, which is responsible for the safe storage, efficient processing and scientific management of data. Through network communication, it realizes the collaborative work between the terminal devices and the remote monitoring and effective management of the entire workflow by the management personnel, ensuring that the archive digitization work is carried out in an orderly, efficient and controllable environment.

[0071] The above contents are some specific implementation modes of the present invention and do not limit the protection scope of the present invention. Any modifications, equivalent substitutions, improvements, etc. made within the spirit and principles of the present invention should be included in the protection scope of the present invention.

Claims

1. A method for managing the digitalization process of archives based on assembly lines, characterized in that: The following steps are involved: Step 1: Refine and define the archive digitization process; Divide the work of archive digitization into the processes of archive arrangement, catalog entry, scanning, image processing, OCR text recognition, quality inspection, data connection, data backup, and acceptance of results, and determine the work content of each process. For example, archive arrangement includes classification, numbering, and sorting; catalog entry is entered according to the format; scanning is based on the characteristics of the archives, and the equipment and parameters are selected to collect images; define input and output, scan and input the archives to be scanned, output the images in the specified format, connect the input processed images and catalog data, and output the connected archive data; formulate quality standards, and quality inspection targets the equipment indicators and error ranges of scanned images and catalog data; Step 2: Construction of assembly line operation mode; Determine the sequence and dependency of processes, start the next process after the previous process meets the standards, and divide the processes into independent areas or permissions to ensure that multiple people can work in parallel without interference; Step 3: Multi-person multi-task allocation mechanism; Build a personnel management module to record personnel names, skills, experience and efficiency data, intelligently allocate tasks according to process requirements and personnel skills, and dynamically adjust and reallocate tasks according to progress and load; Step 4: Establish data statistics and analysis module; A data statistics module is set up to count the workload of the process by day, month and year, record the working hours, task volume and quality of personnel, monitor and classify the abnormal situations, and record the abnormal time, process and responsible person; Step 5: Management personnel query and monitoring functions are implemented; The query interface developed supports multi-dimensional query of work progress, etc., uses visual charts to display data, sets early warnings, and reminds managers when progress is low or there are many exceptions, including exception details and the scope of impact.

2. The method for managing the digitalization process of archives based on assembly lines according to claim 1 is characterized in that: In the steps of refining and defining the archive digitization process, the image processing process selects appropriate image processing algorithms based on the archive type, image quality and purpose of use, such as noise reduction, enhancement, cropping, and rotation algorithms to improve image quality.

3. The method for managing the digitalization process of archives based on assembly lines according to claim 1, characterized in that: In the steps of building the assembly line operation mode, when a process fails or is under maintenance, tasks are automatically assigned to backup processes or personnel to ensure operation continuity.

4. The method for managing the digitalization process of archives based on assembly lines according to claim 1 is characterized in that: In the multi-person multi-task allocation mechanism step, the personnel management module updates personnel skills and optimizes task allocation based on skill assessment, work performance and training results evaluation.

5. The method for managing the archive digitization process based on assembly line according to claim 1, characterized in that: In the step of establishing the data statistics and analysis module, the data statistics module counts the time and cost of digital processing of different types of archives to help optimize processes and resources.

6. The method for managing the digitalization process of archives based on assembly line according to claim 1, characterized in that: In the steps of implementing the manager query and monitoring functions, the query and monitoring module supports retrospective query of historical work data, which is helpful for analyzing past projects.

7. A digitalized archives process management device based on assembly line, characterized in that: include: Process management module: refine, define and update the digital process information of archives for other modules to call; Job scheduling module: build and manage assembly line operation modes, schedule tasks based on process relationships and personnel resources, and automatically adjust task allocation in case of failure or maintenance; Personnel management module: records personnel information, assigns tasks according to processes and skills, monitors status, supports task adjustment and performance evaluation, and can evaluate and update personnel skills; Data statistics module: timely statistics on performance, personnel and abnormal situations, generating reports and charts, and supporting statistics on the processing time and cost of different types of archives; Query monitoring module: provides a query interface to enable queries such as work progress, warn of abnormalities, and support historical data tracing queries.

8. A digital archives process management system based on assembly line, characterized in that: It includes multiple terminal devices and servers, including: The terminal equipment is operated by the staff to execute process tasks and upload data to the server; the server is deployed with the management device as described in claim 7, which is responsible for data storage, processing and management, and realizes terminal collaboration and remote monitoring management.

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