File cabinet management system and intelligent file cabinet
Through the identity checking and video data recording of the file cabinet management system, the problem of information leakage risk in paper file management is solved, and safe and efficient file access management is achieved.
Patent Information
- Application Number
- CN202422308657.6
- Authority / Receiving Office
- CN · China
- Patent Type
- Utility models(China)
- Current Assignee / Owner
- Filing Date
- 2024-09-20
- Publication Date
- 2025-08-29
- Estimated Expiration
- 2034-09-20
AI Technical Summary
Existing paper document management relies on manual labor and is difficult to control copying and dissemination, which increases the risk of information leakage and cannot meet information security needs.
It provides a file cabinet management system, including a verification terminal, a lock control terminal, a video acquisition terminal and a storage terminal, to perform identity verification and video data recording, and ensure the safe management of paper documents.
Through identity verification and all-round video data recording, the security of paper file management is improved, comprehensive monitoring and query of user operations is realized, and convenient file access management is achieved.
Smart Images
Figure CN223284642U_ABST
Abstract
Description
Technical Field
[0001] The utility model relates to the technical field of intelligent file cabinets, in particular to a file cabinet management system and an intelligent file cabinet. Background Art
[0002] The management of paper documents, such as company financial documents, has always been a crucial component in ensuring information security and confidentiality. However, with the continued advancement of informatization, the security issues surrounding the storage and archiving of paper documents have become increasingly prominent. Existing paper documents often rely on manual management, making the copying and dissemination of paper documents difficult to control and increasing the risk of information leakage. Therefore, a secure and efficient paper document management solution is needed to meet the growing demand for information security. Utility Model Content
[0003] In order to solve the technical problem of how to securely manage paper documents, the utility model provides a file cabinet management system and an intelligent file cabinet, which can verify the identity of users and record the operations of taking and placing documents, thereby improving the security of paper document management.
[0004] The present invention provides the following solutions:
[0005] In a first aspect, an embodiment of the present invention provides a file cabinet management system, which is installed on a file cabinet storing paper documents, and includes:
[0006] Verification terminal, which is used to verify the identity of the user of the file cabinet and output the cabinet door opening instruction when the verification passes;
[0007] A lock control terminal is connected to the verification terminal and is used to execute the door opening action of the file cabinet upon receiving the door opening instruction;
[0008] a video capture terminal connected to the verification terminal, the video capture terminal being used to capture first video data of a user performing a file access operation and second video data of the user's facial area upon receiving a cabinet door opening instruction, and output the data externally;
[0009] The storage terminal is connected to the video acquisition terminal, and is used for synchronously storing the first video data and the second video data.
[0010] In an optional embodiment, the video acquisition terminal includes:
[0011] a first camera, mounted on the back of a door of the filing cabinet, and configured to capture first video data after the door is opened;
[0012] The second camera is installed on a beam of the filing cabinet close to the cabinet door. The second camera is used to shoot second video data after the cabinet door is opened.
[0013] In an optional embodiment, the file cabinet includes a plurality of file storage areas, each file storage area is provided with a door for opening and closing the file storage area, and the system further includes:
[0014] Multiple micro switches, all of which are connected to the storage terminal. Each micro switch is used to sense the number of times the door of the corresponding file storage area is opened and closed, as well as the opening and closing time of the door, and output the information to the outside.
[0015] The storage terminal is also used to store the number of times the door is opened and closed and the time the door is opened and closed.
[0016] In an optional embodiment, the lock control terminal includes:
[0017] A controller connected to the verification terminal, the controller is used to output an unlocking signal when receiving a cabinet door opening instruction;
[0018] Electromagnetic lock, connected to the controller, the electromagnetic lock is used to execute the cabinet door opening action when receiving the unlocking signal;
[0019] The door controller is installed on the filing cabinet and is used to cooperate with the electromagnetic lock to execute the cabinet door opening action to open the filing cabinet door to a preset angle.
[0020] In an optional embodiment, the door controller is an electronic door controller, which is connected to the controller. The electronic door controller is used to close the cabinet door when receiving a door closing signal output by the controller.
[0021] In an optional embodiment, the verification terminal includes:
[0022] The fingerprint reader is used to verify the identity of the user and output a cabinet door opening instruction when the verification result is an authorized user; when the verification result is an unauthorized user, it outputs an information recording instruction to record the identity of the unauthorized user.
[0023] In an optional embodiment, the verification terminal further includes:
[0024] The third camera is connected to the fingerprint identifier, and is used to receive information recording instructions and take photos of unauthorized users based on the information recording instructions.
[0025] In an optional embodiment, the system further includes:
[0026] The communication terminal is connected to the storage terminal and is used to communicate with the authorized user of the file cabinet so that the authorized user can access the storage data of the storage terminal.
[0027] In an optional embodiment, the system further includes:
[0028] Speaker, connected to the communication terminal, the speaker is used to play the remote voice of the authorized user;
[0029] Microphone, connected to the communication terminal, the microphone is used to input the voice information of the current user.
[0030] In a second aspect, an embodiment of the present invention further provides an intelligent file cabinet, which includes any file cabinet management system in the first aspect.
[0031] Compared with the prior art, the file cabinet management system and intelligent file cabinet of the present invention have the following advantages:
[0032] The technical solution of the present invention includes a verification terminal, a lock control terminal, a video capture terminal and a storage terminal. The verification terminal is used to verify the identity of the user of the file cabinet and output a cabinet door opening instruction when the verification is passed; the lock control terminal is connected to the verification terminal, and the lock control terminal is used to execute the cabinet door opening action of the file cabinet upon receiving the cabinet door opening instruction; the video capture terminal is connected to the verification terminal, and the video capture terminal is used to capture the first video data of the user performing the file access operation and the second video data of the user's facial area upon receiving the cabinet door opening instruction, and output them to the outside; the storage terminal is connected to the video capture terminal, and the storage terminal is used to synchronously store the first video data and the second video data. This technical solution can verify the identity of the user who performs the paper document access operation, and comprehensively record the video data from different perspectives when the user accesses and places the document, covering the user's operations in all directions, so that the operation records of the user accessing and placing the paper document can be retrospectively queried, thereby improving the security of paper document management. BRIEF DESCRIPTION OF THE DRAWINGS
[0033] In order to more clearly illustrate the embodiments of this specification or the technical solutions in the prior art, the following briefly introduces the drawings required for use in the embodiments. Obviously, the drawings described below are only some embodiments of this specification. For ordinary technicians in this field, other drawings can be obtained based on these drawings without paying any creative work.
[0034] Figure 1 A schematic diagram of the structure of a file cabinet management system provided by an embodiment of the present utility model;
[0035] Figure 2 A schematic diagram of the structure of the file cabinet management system after installation provided by an embodiment of the utility model;
[0036] Figure 3 This is a schematic diagram of the installation structure of the micro switch provided in an embodiment of the utility model.
[0037] Explanation of reference numerals: 1- verification terminal, 2- lock control terminal, 3- video acquisition terminal, 4- storage terminal; 21- first camera, 22- second camera, 23- electromagnetic lock, 24- door controller, 25- fingerprint recognition, 26- third camera, 27- speaker, 28- microphone, 29- handle, 30- cabinet door;
[0038] 31-Micro switch, 32-Anti-collision block, 33-Pull-out cabinet, 34-Back panel. DETAILED DESCRIPTION
[0039] The following will clearly and completely describe the technical solutions in the embodiments of the present invention in conjunction with the drawings in the embodiments of the present invention. Obviously, the described embodiments are only part of the embodiments of the present invention, rather than all the embodiments. Based on the embodiments of the present invention, all other embodiments obtained by ordinary technicians in this field are within the scope of protection of the embodiments of the present invention.
[0040] See also Figure 1 , Figure 1 This is a schematic diagram of the structure of a file cabinet management system provided by an embodiment of the present invention. The management system is installed on a file cabinet that stores paper documents. The file cabinet can be a metal or wooden cabinet that holds financial documents or contract documents. The management system includes a verification terminal 1, a lock control terminal 2, a video capture terminal 3, and a storage terminal 4. Each terminal is powered by an external power supply to ensure normal operation. A backup power supply can also be provided to provide power when the external power supply fails. The backup power supply can be a battery.
[0041] The verification terminal is used to verify the identity of the user of the filing cabinet and output a command to open the cabinet door if the verification passes. The verification terminal can be a facial recognition terminal, which performs facial recognition identity verification based on the current user's operation. If the verification fails, it indicates that the current user is unauthorized and cannot freely access the paper documents in the filing cabinet. Conversely, if the verification passes, it indicates that the current user is an authorized user and has permission to access the paper documents in the filing cabinet, and the cabinet door opening command is output.
[0042] The lock control terminal is connected to the verification terminal and is used to execute the cabinet door opening action upon receiving the cabinet door opening command. The lock control terminal can be a door control component composed of an electronic spring lock. The electronic spring lock includes an outer shell, a spring, a lock tongue, and an electromagnet. The spring, lock tongue, and electromagnet are installed on the outer shell. When the electromagnet is not energized, the electromagnet does not attract the lock tongue. Under the action of the spring, the lock tongue pops out into the lock catch, locking the closed cabinet door and preventing the user from opening the cabinet door. When the electromagnet is energized, the electromagnet overcomes the spring force and attracts the lock tongue. The lock tongue disengages the lock catch, allowing the cabinet door to be opened. It can be understood that when the file cabinet has a swing door structure, the electronic spring lock can be installed on one of the cabinet doors, and the lock catch can be installed on the door frame or the other cabinet door.
[0043] The video capture terminal is connected to the verification terminal. Upon receiving a cabinet door opening command, the video capture terminal is configured to capture first video data of a user performing a file access operation, as well as second video data of the user's facial area, and output the data to the user. A storage terminal is connected to the video capture terminal and is configured to synchronously store the first and second video data. The storage terminal can be a locally installed hard drive or a device capable of communicating with a cloud server to store the first and second video data in a cloud database.
[0044] The structure and working principle of each terminal are further described below. Figure 2 , Figure 2 This is a schematic diagram of the structure of the file cabinet management system after installation. The file cabinet includes a cabinet door 30 and a cabinet body. The cabinet door 30 is mounted on the cabinet body and is equipped with a handle 29 to facilitate the user's opening and closing of the cabinet door 30. The interior of the file cabinet is divided into multiple file storage areas, each with a door. Different file storage areas are used to store different types of paper documents. The file storage areas can be assigned corresponding labels, such as contract file storage area, financial file storage area, and information file storage area. Different file storage areas can be configured with corresponding structures, including a casement door structure and a drawer structure.
[0045] The video acquisition terminal includes a first camera 21 and a second camera 22. The resolution of the first camera 21 and the second camera 22 can be configured based on actual needs, as long as they can capture clear videos. The first camera 21 is installed on the back of the cabinet door 30 of the filing cabinet and can be fixed by fasteners. The back of the cabinet door is the plane of the cabinet door 30 close to the internal space of the filing cabinet. The first camera 21 is used to capture the first video data after the cabinet door 30 is opened. Since the first camera 21 is installed on the back of the cabinet door, when the user takes and places paper documents, the user's operation can be clearly captured, including the specific file storage area opened and the specific paper documents taken and placed. It should be noted that the first camera 21 can be embedded in the cabinet door for installation, or it can be directly installed on the back of the cabinet door. If the first camera 21 protrudes from the back of the cabinet door, an airtight hole can be opened at the corresponding position of the filing cabinet where the first camera 21 is attached to prevent damage to the first camera 21 when the cabinet door is closed.
[0046] The second camera 22 is mounted on a crossbeam of the filing cabinet close to the door. The second camera 22 is used to capture the second video data after the door is opened. The crossbeam is a component that limits the door when it is closed. After the door is closed, the back of the door is close to the crossbeam. After the door is opened, the second camera 22 captures the second video data. Since the user's face is directly facing the second camera 22 after the door is opened, the user's facial area can be clearly captured. It can be understood that since neither the first camera 21 nor the second camera 22 is mounted on the outer surface of the filing cabinet, it can effectively prevent illegal users from blocking the cameras, and can ensure that users are recorded in real time when taking and placing paper documents, thereby improving the security of paper document access.
[0047] Exemplarily, the verification terminal includes a fingerprint identifier 25. The fingerprint identifier 25 is installed on the cabinet door, located on the outer surface of the filing cabinet. The fingerprint identifier 25 is used to verify the identity of the user. When the verification result is that the user is an authorized user, the cabinet door opening instruction is output; when the verification result is that the user is an unauthorized user, an information recording instruction is output to record the identity of the unauthorized user. It can be understood that when implementing fingerprint recognition, the user's fingerprint can be entered first, and the authorized user can be determined based on the entered fingerprint. When the verification result is that the user is an authorized user, it indicates that the user's identity is legal, and the cabinet door opening instruction is output. Conversely, when the verification result is that the user is an unauthorized user, it indicates that the paper documents are at risk of theft, and information recording is performed based on the collected fingerprint.
[0048] To further improve the security of paper document management, the configuration verification terminal also includes a third camera 26. The third camera 26 is connected to the fingerprint identifier 25, and the third camera 26 is used to receive information recording instructions and take photos of unauthorized users based on the information recording instructions. Figure 2The third camera 26 can be installed on the beam at the top of the file cabinet. When the identity verification fails, the user whose identity is verified is photographed and the identity information of the unauthorized user is recorded. Of course, the identity verification can also be performed directly on the user through the third camera.
[0049] Exemplarily, the lock control terminal includes a controller, an electromagnetic lock 23, and a door controller 23. The controller is connected to the verification terminal and is used to output an unlocking signal upon receiving a door opening command. The controller can be a circuit board containing a single-chip microcomputer or a relay, as long as it can implement control. The electromagnetic lock 23 is connected to the controller and is used to execute the door opening action upon receiving the unlocking signal. The door controller 23 is installed on the file cabinet and is used to cooperate with the electromagnetic lock 23 to execute the door opening action to open the file cabinet door to a preset angle. The door controller can be a normally open door closer.
[0050] The lock control terminal operates as follows: When the cabinet door is closed, electromagnetic lock 23 is energized, closing the door and preventing the user from opening it from the outside. After the verification terminal verifies the user's identity, it issues a command to open the cabinet door. In response to the command, the controller issues an unlock signal. Upon receiving the unlock signal, electromagnetic lock 23 is de-energized and no longer closes the cabinet door. The cabinet door opens under the control of the door controller, allowing the user to access paper documents.
[0051] In actual applications, the operation of taking and placing paper documents is based on manual implementation. If the cabinet door is not closed for a long time, there is still a risk of paper documents being exposed and stolen. In order to further improve the reliability of paper document management, the door controller is set to be an electronic door controller, which is connected to the controller. The electronic door controller is used to close the cabinet door when it receives the door closing signal output by the controller. The door closing signal can be output based on the preset conditions of the controller. For example, if the user does not perform the paper document taking and placing operation within a preset time period, the door closing signal is output. The electronic door controller is driven by a motor and closes the cabinet door based on the door closing signal. After the cabinet door is closed, in order to reduce the impact of long-term power supply on the electronic door controller on its service life, the electromagnetic lock 23 is controlled to be energized and the electronic door controller is de-energized.
[0052] In one specific embodiment, the management system further includes a communication terminal. The communication terminal is connected to the storage terminal and is used to communicate with authorized users of the file cabinet, enabling authorized users to access data stored in the storage terminal. The communication terminal is responsible for establishing a communication link with the storage terminal to ensure stable and secure data transmission. Through the communication terminal, authorized users can access stored data via devices such as mobile phones and computers. The stored data includes the first video data, the second video data, and access records of paper documents.
[0053] In actual applications, if authorized users cannot access paper documents on-site, this may affect the efficiency of normal operations performed using paper documents, making the access and placement of paper documents inconvenient. In a specific embodiment, the management system also includes a speaker 27 and a microphone 28. These speakers 27 and microphone 28 enable users with different permissions to interact in a timely manner, allowing users with different permissions to receive real-time voice commands or notifications. Speaker 27 is connected to a communication terminal and is used to play the remote voice of the authorized user; microphone 28 is connected to a communication terminal and is used to input the current user's voice information. Microphone 28 allows users to communicate and transmit commands in real time.
[0054] To further comprehensively collect information about paper document access and placement operations, in one specific embodiment, the management system further includes multiple microswitches 31. Each of these microswitches 31 is connected to a storage terminal. Each microswitches 31 senses the number of times the door of the corresponding document storage area has been opened and closed, as well as the duration of the door opening and closing. The storage terminal also stores these times.
[0055] See also Figure 3 For the drawer cabinet 33, the micro switch 31 is installed on the back panel 34 of the file cabinet. Taking the micro switch 31 as a normally open switch as an example, when the drawer cabinet 33 is not opened, the drawer cabinet 33 is close to the micro switch 31, and the micro switch 31 is in the normally open state. When the drawer cabinet 33 is opened, the micro switch 31 is in the closed state. The number of times the door is opened and closed and the opening and closing time of the door are determined based on the change in the switch value of the micro switch 31. The number of times the door is opened and closed and the opening and closing time of the door are convenient for subsequent inquiries and audits. These data can be used for security review, user behavior analysis or system maintenance to help managers identify abnormal operations and ensure the safety and reliability of file storage.
[0056] Because the microswitch 31 is small and its packaging structure is relatively thin, if the impact force of closing the drawer 33 is too great, there is a risk of damage to the microswitch 31. To address this, a rubber bumper 32 is installed on one side of the microswitch 31. The bumper 32 is longer than the protruding length of the microswitch 31. When the drawer is closed, the drawer first contacts the bumper 32 and then the microswitch 31, reducing the impact force on the microswitch 31 and extending its service life. The microswitches 31 can be numbered for different file storage areas to facilitate recording and identifying the specific file storage areas that are opened and closed.
[0057] Based on the same technical concept as the file cabinet management system, an embodiment of the present utility model further provides an intelligent file cabinet, which includes any file cabinet management system.
[0058] The technical solution provided in the embodiments of the present invention has at least the following technical effects or advantages:
[0059] The technical solution of the present invention includes a verification terminal, a lock control terminal, a video capture terminal and a storage terminal. The verification terminal is used to verify the identity of the user of the file cabinet and output a cabinet door opening instruction when the verification is passed; the lock control terminal is connected to the verification terminal, and the lock control terminal is used to execute the cabinet door opening action of the file cabinet upon receiving the cabinet door opening instruction; the video capture terminal is connected to the verification terminal, and the video capture terminal is used to capture the first video data of the user performing the file access operation and the second video data of the user's facial area upon receiving the cabinet door opening instruction, and output them to the outside; the storage terminal is connected to the video capture terminal, and the storage terminal is used to synchronously store the first video data and the second video data. This technical solution can verify the identity of the user who performs the paper document access operation, and comprehensively record the video data from different perspectives when the user accesses and places the document, covering the user's operations in all directions, so that the operation records of the user accessing and placing the paper document can be retrospectively queried, thereby improving the security of paper document management.
[0060] Although the preferred embodiments of the present invention have been described, those skilled in the art may make additional changes and modifications to these embodiments once they have learned the basic creative concept. Therefore, the appended claims are intended to be interpreted as including the preferred embodiments and all changes and modifications that fall within the scope of the present invention.
[0061] Obviously, those skilled in the art may make various modifications and variations to the present invention without departing from the spirit and scope of the present invention. Thus, if such modifications and variations fall within the scope of the claims of the present invention and their equivalents, the present invention is intended to include such modifications and variations.
Claims
1. A file cabinet management system, characterized in that: The system is installed on a file cabinet storing paper documents, and includes: A verification terminal, the verification terminal is used to verify the identity of the user of the file cabinet and output a cabinet door opening instruction when the verification passes; a lock control terminal connected to the verification terminal, the lock control terminal being configured to execute an action of opening the door of the file cabinet upon receiving the door opening instruction; a video capture terminal connected to the verification terminal, configured to capture first video data of the user performing a file access operation and second video data of the user's facial area upon receiving the cabinet door opening instruction, and output the data externally; a storage terminal connected to the video acquisition terminal, the storage terminal being used to synchronously store the first video data and the second video data; The video acquisition terminal includes: a first camera, mounted on the back side of a door of the filing cabinet, and configured to capture the first video data after the door is opened; The second camera is installed on the crossbeam of the filing cabinet close to the cabinet door, and the second camera is used to shoot the second video data after the cabinet door is opened.
2. The file cabinet management system according to claim 1, characterized in that: The file cabinet includes a plurality of file storage areas, each of which is provided with a door for opening and closing the file storage area. The system further includes: A plurality of micro switches, each of which is connected to the storage terminal, and each micro switch is used to sense the number of times and the opening and closing time of the door of the corresponding file storage area, and output the information externally; The storage terminal is further used to store the number of times the door is opened and closed and the time when the door is opened and closed.
3. The file cabinet management system according to claim 1, characterized in that: The lock control terminal includes: a controller connected to the verification terminal, the controller being configured to output an unlocking signal upon receiving the cabinet door opening instruction; An electromagnetic lock connected to the controller, the electromagnetic lock being configured to execute the cabinet door opening action upon receiving an unlocking signal; A door controller is installed on the file cabinet, and is used to cooperate with the electromagnetic lock to perform the cabinet door opening action to open the cabinet door of the file cabinet to a preset angle.
4. The file cabinet management system according to claim 3, characterized in that: The door controller is an electronic door controller, which is connected to the controller and is used to execute a door closing action on the cabinet door when receiving a door closing signal output by the controller.
5. The file cabinet management system according to claim 1, characterized in that: The verification terminal includes: The fingerprint identifier is used to verify the identity of the user and output a cabinet door opening instruction when the verification result is that the user is an authorized user; and output an information recording instruction when the verification result is that the user is an unauthorized user to record the identity of the unauthorized user.
6. The file cabinet management system according to claim 5, characterized in that: The verification terminal further includes: A third camera is connected to the fingerprint identifier, and is used to receive the information recording instruction and take a photo of the unauthorized user based on the information recording instruction.
7. The file cabinet management system according to claim 1, characterized in that: The system further comprises: A communication terminal is connected to the storage terminal, and is used to communicate with an authorized user of the file cabinet so that the authorized user can access the stored data of the storage terminal.
8. The file cabinet management system according to claim 7, characterized in that: The system further comprises: A speaker connected to the communication terminal, the speaker being used to play the remote voice of the authorized user; A microphone is connected to the communication terminal and is used to input the voice information of the current user.
9. An intelligent file cabinet, characterized in that: The file cabinet includes the file cabinet management system according to any one of claims 1-8.