Intelligent management device for material archives

Abstract

The application belongs to the technical field of file management equipment, and specifically discloses a material file intelligent management device, which comprises a management cabinet, a plurality of storage cavities with front-side openings are arranged on the management cabinet, a supporting box for placing file folders is arranged in the storage cavities and slides forward and backward, two cover plates are symmetrically arranged on the opening of the storage cavities and can move up and down, a pushing mechanism connected with the supporting box is arranged in the storage cavities, a linkage cover opening mechanism is arranged on the opening of the storage cavities, an electronic tag is arranged on the file folder, and an identifier for reading the information of the electronic tag is arranged on the supporting box. The mechanical linkage design of the pushing mechanism and the linkage cover opening mechanism can simultaneously realize the pushing of the supporting box and the automatic opening and closing of the cover plates, and the device has a simple and compact structure and stable and reliable operation. In combination with the electronic tag identification technology and the intelligent management system, the device can realize the accurate positioning, quick storage and access and whole-process tracing of files, and greatly improves the file management efficiency and safety.

Description

Technical Field

[0001] This invention belongs to the field of archive management equipment technology, specifically relating to an intelligent management device for material archives. Background Technology

[0002] Material archives are a crucial component of the daily operations and management of enterprises, power systems, and public institutions, encompassing documents and data throughout the entire lifecycle of materials, including procurement, warehousing, issuance, inventory, and disposal. Currently, traditional material archive management relies heavily on manual operation, using ordinary filing cabinets for storage. However, existing material management cabinets have extremely low search efficiency, requiring manual searching through each cabinet, layer, and cell. Especially when the number of archives is large, finding a single file often consumes a significant amount of time and manpower, severely impacting work efficiency. Furthermore, they lack sufficient confidentiality and security, have low automation levels, rely entirely on manual access, resulting in high labor intensity, and cannot seamlessly integrate with modern information management systems, hindering the digitalization and intelligentization of archive management.

[0003] Although some intelligent filing cabinet products have emerged in recent years, most are complex in structure, have high manufacturing costs and energy consumption, are prone to synchronization failures, and have low reliability. Therefore, developing an intelligent management device for material archives that is simple in structure, reliable in operation, highly automated, and has good protective performance is of great practical significance. Summary of the Invention

[0004] To address the shortcomings of existing technologies, this invention aims to provide an intelligent management device for material archives. This device, through the mechanical linkage design of a pushing mechanism and a lid-opening mechanism, can simultaneously realize the pushing of trays and the automatic opening and closing of lids. It has a simple and compact structure and stable and reliable operation. Combined with electronic tag recognition technology and an intelligent management system, it can achieve accurate positioning, rapid storage and retrieval, and full traceability of archives, greatly improving the efficiency and security of archive management.

[0005] To achieve the above objectives, the technical solution adopted by the present invention is as follows: An intelligent management device for material archives includes a management cabinet with multiple storage cavities having front openings. Each storage cavity has a sliding tray with a front opening for holding file folders. Two symmetrically movable covers are positioned at the openings of the storage cavities. A pushing mechanism connected to the trays is located within each storage cavity, used to push and pull the trays towards and back towards the cavity openings. A linkage opening mechanism is installed at the opening of each storage cavity, connected to the two covers. When the trays move towards the cavity openings, the linkage opening mechanism extends the two covers outwards and opens them vertically. Each file folder has an electronic tag, and a reader for reading the electronic tag information is correspondingly installed on each tray.

[0006] Preferably, a telescopic rod is installed on the rear side wall of the storage cavity, and the telescopic part of the telescopic rod is fixedly installed on the side of the tray.

[0007] Preferably, at least two telescopic rods are provided, and they are horizontally and symmetrically installed on the left and right sides of the tray.

[0008] Preferably, the pushing mechanism includes a motor and a screw. The screw is horizontally installed in the storage cavity in the front-to-back direction. The motor is installed on the outer side of the back of the management cabinet. The end of the screw is poweredly connected to the output end of the motor. A connecting block is fixed on the tray, and the connecting block is threaded onto the screw.

[0009] Preferably, the linkage opening mechanism includes a turntable, gears, racks, and two sets of symmetrically arranged linkage assemblies. Each linkage assembly includes a first linkage, a second linkage, a third linkage, and a fourth linkage. One end of the first linkage is rotatably connected to the back of the corresponding cover plate near the center of the storage cavity opening, and the other end is rotatably connected to the side wall of the storage cavity. The second linkage has an L-shaped design; one right-angled end of the second linkage is rotatably connected to the center of the back of the cover plate, and the other right-angled end is perpendicularly fixed to one end of the third linkage. The fixing direction of the third linkage is away from the other right angle of the second linkage. The device is configured as follows: the second and third connecting rods are rotatably connected to the side wall of the storage cavity at their fixed connection point; the other end of the third connecting rod is rotatably connected to one end of the fourth connecting rod; the turntable is vertically positioned near the center of the opening of the storage cavity and is rotatably connected to the side wall of the storage cavity via a rotating shaft; the gear is coaxially fixed to the rotating shaft; the other end of the fourth connecting rod is rotatably connected to a hinge plate fixed on the outer edge of the turntable; the rack is horizontally mounted on the side wall of the tray and is configured to cooperate with the gear; the line connecting the two right-angled ends of the second connecting rod is of equal length and parallel to the first connecting rod.

[0010] Preferably, the end of the rack extends forward a certain length from the front side of the tray.

[0011] Preferably, a torsion spring is fitted onto the rotating shaft to provide restoring force for the cover plate to close and reset.

[0012] Preferably, the opening of the storage cavity is designed as an outward-opening funnel, and the edge of the cover plate is provided with a bevel that matches the shape of the opening of the storage cavity.

[0013] Preferably, the edge of the cover plate is provided with a sealing strip that matches the opening of the storage cavity.

[0014] Preferably, the side of the management cabinet is equipped with a control panel for an integrated intelligent management system, and the top of the management cabinet is equipped with a video monitor.

[0015] The beneficial effects of this invention are as follows: 1. The mechanical linkage design of this invention is simple and reliable: through the meshing transmission of rack and pinion, the linear motion of the tray is converted into the rotational motion of the turntable, and then the cover is automatically opened and closed through the linkage assembly. Only one drive source is needed to complete the two actions of tray pushing and cover opening and closing at the same time. There is no need to set up an additional cover opening drive device, which greatly simplifies the structure, reduces manufacturing costs and energy consumption, and avoids the problem of synchronous control of multiple drive sources, thus improving the stability and reliability of the device operation.

[0016] 2. This invention features intelligent identification and precise management: Each file folder is equipped with a unique electronic tag, and the tray is fitted with a corresponding reader, which can automatically read the file information and upload it to the intelligent management system, realizing the digital registration, precise positioning, and full traceability of files, and completely solving the problems of poor accuracy and low efficiency of manual management.

[0017] 3. The invention has excellent protective performance: the edge of the cover is equipped with a sealing strip, which fits tightly with the flared storage cavity opening, effectively blocking dust, moisture and insects and rodents from entering, protecting the archive paper from damage and extending the service life of the archive; at the same time, the closed cover is flush with the surface of the cabinet, which is aesthetically pleasing.

[0018] 4. This invention has strong security and confidentiality: Through the control panel of the integrated intelligent management system, different access permissions can be set for different users. Only authorized users can open the cover of the corresponding storage cavity to access the files; with the video monitor on the top, the entire file access process can be recorded. Once a file is lost or tampered with, the responsible party can be quickly traced. Attached Figure Description

[0019] Figure 1 This is a schematic diagram of the structure of the present invention; Figure 2 This is a cross-sectional view of the inner side of the storage cavity of the present invention; Figure 3 This is a schematic diagram of the linkage opening structure of the present invention.

[0020] Reference numerals: 1. Management cabinet; 11. Video monitor; 12. Control panel; 13. Storage cavity; 14. Telescopic rod; 2. Cover plate; 3. Tray box; 41. Screw; 42. Connecting block; 43. Motor; 51. First link; 52. Second link; 53. Third link; 54. Fourth link; 55. Turntable; 551. Hinge plate; 56. Shaft; 57. Gear; 58. Rack; 6. File folder; 71. Identifier; 72. Electronic tag. Detailed Implementation

[0021] The principles and features of the present invention are described below with reference to the accompanying drawings. The examples given are for illustrative purposes only and are not intended to limit the scope of the invention.

[0022] like Figures 1 to 3 As shown, this invention proposes an intelligent management device for material archives, including a management cabinet 1. The management cabinet 1 adopts a rectangular cabinet structure, welded from cold-rolled steel plates, and its surface is treated with electrostatic powder coating, providing good rust resistance and wear resistance. The management cabinet 1 has multiple storage cavities 13 arranged in a matrix with front openings. The accompanying document provided in this embodiment... Figure 1 The central management cabinet 1 is divided into 4 columns and 5 rows, with a total of 20 storage chambers 13. The number and size of the storage chambers 13 can be adjusted according to actual usage needs during implementation.

[0023] Each storage cavity 13 has a tray 3 with a front opening that slides back and forth. The tray 3 is injection molded from ABS engineering plastic, making it lightweight and high-strength. A telescopic rod 14 is mounted forward on the rear wall of the storage cavity 13. The telescopic part of the telescopic rod 14 extends forward and is fixedly installed on the rear side of the tray 3. To ensure smooth sliding of the tray 3, at least two telescopic rods 14 are provided, and they are horizontally symmetrically installed on the left and right sides of the tray 3. The use of telescopic rods 14 for sliding support results in a simpler structure, easier installation and maintenance, and faster response.

[0024] The storage cavity 13 is equipped with a pushing mechanism connected to the tray 3, which is used to push and pull the tray 3 towards the opening of the storage cavity 13. As a preferred embodiment of the pushing mechanism, the pushing mechanism includes a motor 43 and a screw 41. The screw 41 is horizontally installed at the bottom of the storage cavity 13 in the front-back direction, and both ends of the screw 41 are rotatably connected to the front and rear side walls of the storage cavity 13 through bearing seats. The motor 43 is a stepper motor, which is installed on the outer side of the back of the management cabinet 1. The rear end of the screw 41 passes through the rear side wall of the storage cavity 13 and is poweredly connected to the output end of the motor 43 through a coupling. A connecting block 42 is fixedly provided at the bottom of the tray 3. The connecting block 42 has a threaded hole that matches the screw 41, and the connecting block 42 is threaded onto the screw 41.

[0025] During operation, the motor 43 drives the screw 41 to rotate, which in turn drives the connecting block 42 to move axially along the screw 41 via threaded transmission, thereby causing the tray 3 to slide back and forth within the storage cavity 13. The screw 41 transmission method provides high transmission accuracy, smooth operation, and a self-locking function, enabling the tray 3 to be stably held in any position and preventing accidental sliding.

[0026] The storage cavity 13 has two symmetrically movable covers 2 at its opening. The covers 2 are made of the same steel plate as the management cabinet 1, and their surfaces are flush with the front of the management cabinet 1. The opening of the storage cavity 13 is designed as an outward-opening funnel shape. The edges of the covers 2 have beveled surfaces that match the shape of the opening of the storage cavity 13. When the covers 2 are closed, the beveled surfaces fit tightly against the funnel-shaped opening, effectively improving the sealing performance. Furthermore, rubber sealing strips are embedded along the edges of the covers 2, further enhancing the sealing effect and preventing dust and moisture from entering the storage cavity 13, protecting the file folder 6 from damage.

[0027] A linkage opening mechanism is installed at the opening of the storage cavity 13. The linkage opening mechanism is connected to two cover plates 2. When the tray 3 moves toward the opening of the storage cavity 13, it will drive the linkage opening mechanism to extend the two cover plates 2 outward and open them up and down. When the tray 3 is pulled back into the storage cavity 13, the linkage opening mechanism will drive the two cover plates 2 to close automatically.

[0028] Specifically, the linkage opening mechanism includes a turntable 55, a gear 57, a rack 58, and two sets of symmetrically arranged linkage assemblies. Each linkage assembly is connected to a cover plate 2. The linkage assembly includes a first linkage 51, a second linkage 52, a third linkage 53, and a fourth linkage 54. One end of the first linkage 51 is rotatably connected to the back of the corresponding cover plate 2 near the center of the opening of the storage cavity 13, and the other end is rotatably connected to the side wall of the storage cavity 13. The second linkage 52 has an L-shaped design. One right-angled end of the second linkage 52 is rotatably connected to the middle of the back of the cover plate 2, and the other right-angled end is perpendicularly fixed to one end of the third linkage 53, and the fixed direction of the third linkage 53 is away from the other right-angled end of the second linkage 52. The fixed joint of the second linkage 52 and the third linkage 53 is rotatably connected to the side wall of the storage cavity 13 by a pin. The other end of the third linkage 53 is rotatably connected to one end of the fourth linkage 54 by a pin.

[0029] The turntable 55 is a circular disc structure, vertically positioned near the center of the opening of the storage cavity 13, and rotatably connected to the side wall of the storage cavity 13 via a rotating shaft 56. A gear 57 is coaxially fixed to one end of the rotating shaft 56 and rotates synchronously with the turntable 55. The other end of the fourth connecting rod 54 is rotatably connected to a hinge plate 551 fixed on the outer edge of the turntable 55. The fourth connecting rods 54 of the upper and lower connecting rod assemblies are respectively hinged at two symmetrical positions on the circumference of the turntable 55. A rack 58 is horizontally mounted on the side wall of the tray 3 and meshes with the gear 57. The end of the rack 58 extends forward a certain length from the front of the tray 3, ensuring that the rack 58 meshes with the gear 57 as soon as the tray 3 begins to move forward, causing the cover plate 2 to open in advance and preventing the tray 3 from colliding with the cover plate 2.

[0030] The line connecting the two right-angled ends of the second connecting rod 52 is the same length as and parallel to the first connecting rod 51, ensuring that the cover plate 2 remains parallel to the ground during opening and closing, preventing tilting and guaranteeing smooth and stable opening and closing. When the cover plate 2 is opened to its maximum opening position, the right-angled part of the L-shaped second connecting rod 52 is exactly at the edge of the opening of the storage cavity 13, thereby achieving the maximum opening angle of the cover plate 2.

[0031] Furthermore, a torsion spring 57 is fitted onto the rotating shaft 56. One end of the torsion spring 57 is fixed to the side wall of the storage cavity 13, and the other end is fixed to the turntable 55, providing a restoring force for the cover 2 to close and reset. When the tray 3 is pulled back, the rack 58 drives the gear 57 and the turntable 55 to rotate in opposite directions. At the same time, the elastic force of the torsion spring 57 also assists the turntable 55 in rotating, thereby driving the cover 2 to close quickly and smoothly, ensuring that the cover 2 can be completely closed and improving the sealing performance.

[0032] Each folder 6 has an electronic tag 72 affixed to its back. The electronic tag 72 stores unique information for that folder 6, including its file number, name, filing date, and retention period. A reader 71, using RFID technology, is installed on the inner wall of the tray 3. This reader automatically reads the information from the electronic tags 72 on all folders 6 within the tray 3 and uploads the information to the intelligent management system in real time. When a folder 6 is removed or placed in, the reader 71 immediately detects the change and updates the file status in the system, enabling dynamic file management.

[0033] The side of the management cabinet 1 is equipped with a control panel 12 integrating the intelligent management system. The control panel 12 uses a touch screen and integrates an identity recognition module (such as fingerprint recognition, card swipe recognition, or facial recognition), an input module, and a display module. Users need to authenticate their identity first. After successful authentication, they can enter the file number or name on the control panel 12 to query the file location and issue a storage or retrieval command. After receiving the command, the intelligent management system will control the push mechanism of the corresponding storage cavity 13 to push out the tray 3 and automatically open the cover 2, allowing the user to store or retrieve the file.

[0034] A video monitor 11 is installed on the top of the management cabinet 1. The video monitor 11 uses a high-definition network camera, which can monitor and record the area in front of the management cabinet 1 24 hours a day. All recorded data is stored in the system server and can be retrieved and viewed at any time, which further improves the security of file management.

[0035] The working principle of this invention is as follows: When a file needs to be accessed, the user first authenticates their identity on the control panel 12. After successful authentication, the user enters the file number or name. The intelligent management system locates the storage cavity 13 containing the file based on information in the database, and then sends a forward rotation command to the motor 43 corresponding to the storage cavity 13. The motor 43 drives the screw 41 to rotate, which in turn drives the tray 3 to move forward along the screw 41 through the connecting block 42.

[0036] As the tray 3 moves forward, the rack 58 mounted on the side wall of the tray 3 moves forward accordingly, and the gear 57 meshing with the rack 58 begins to rotate, driving the coaxially fixed turntable 55 to rotate synchronously. When the turntable 55 rotates, it drives the upper and lower fourth links 54 to move through the hinge plate 551. The fourth links 54 pull the upper and lower linkage assemblies to move respectively: for the upper linkage assembly, the fourth link 54 pulls the third link 53 to rotate clockwise around its hinge point with the side wall of the storage cavity 13, driving the second link 52 to rotate clockwise synchronously. The end of the second link 52 moves upward, pushing the upper cover 2 upward and outward. At the same time, the first link 51 also rotates upward with the cover 2, providing support and guidance for the cover 2. Similarly, the lower linkage assembly drives the lower cover 2 downward and outward, thereby realizing the automatic opening of the two covers 2.

[0037] When tray 3 moves to the preset foremost position, motor 43 stops rotating, and cover 2 is fully opened, allowing the user to easily access the file folder 6 inside tray 3. The reader 71 inside tray 3 reads the information from the electronic tag 72 on file folder 6 in real time. When it detects that file folder 6 has been removed or placed in, it immediately uploads the information to the intelligent management system, which automatically updates the file status and records the operation log.

[0038] After storage or retrieval is completed, the user confirms the operation on the control panel 12. The intelligent management system sends a reverse rotation command to the motor 43, which drives the screw 41 to rotate in the opposite direction, pulling the tray 3 back into the storage cavity 13. During the retraction of the tray 3, the rack 58 drives the gear 57 and the turntable 55 to rotate counterclockwise, which, through the linkage assembly, drives the upper and lower cover plates 2 to retract inward and close. When the tray 3 returns to its initial position, the motor 43 stops rotating, and the cover plates 2 are fully closed, with the sealing strip tightly fitting the opening of the storage cavity 13, completing one storage or retrieval operation.

[0039] In the above-mentioned process, the present invention achieves the automatic pushing of the tray 3 and the automatic opening and closing of the cover 2 by means of mechanical linkage between the pushing mechanism and the linkage opening mechanism, using only one motor 43. The structure is simple and compact, the operation is stable and reliable, and the energy consumption is low. Combined with RFID electronic tag identification technology and intelligent management system, it realizes accurate positioning, rapid storage and retrieval and full traceability of archives, which greatly improves the efficiency and intelligence level of material archive management. At the same time, the good sealing design and security monitoring measures effectively protect the safety of the archives and extend their service life.

[0040] Obviously, the embodiments described above are only some embodiments of this application, not all embodiments. The accompanying drawings show preferred embodiments of this application, but do not limit the patent scope of this application. This application can be implemented in many different forms; rather, the purpose of providing these embodiments is to provide a more thorough and comprehensive understanding of the disclosure of this application. Although this application has been described in detail with reference to the foregoing embodiments, those skilled in the art can still modify the technical solutions described in the foregoing specific embodiments, or make equivalent substitutions for some of the technical features. Any equivalent structures made using the content of this application's specification and drawings, directly or indirectly applied to other related technical fields, are similarly within the scope of patent protection of this application.

Claims

1. A smart management device for material archives, comprising a management cabinet, characterized in that: The management cabinet has multiple storage compartments with front openings arranged on each side. Each compartment has a sliding tray with a front opening for holding file folders. Two symmetrically movable covers are positioned at the openings of the storage compartments. A pushing mechanism connected to the trays is installed within each storage compartment to push and pull the trays towards the opening. A linkage opening mechanism is installed at the opening of each storage compartment, connected to the two covers. When the tray moves towards the opening, it drives the linkage opening mechanism to extend the two covers outwards and open them vertically. Each file folder has an electronic tag, and a reader for reading the electronic tag information is installed on each tray.

2. The intelligent management device for material archives according to claim 1, characterized in that: A telescopic rod is installed on the rear side wall of the storage cavity, and the telescopic part of the telescopic rod is fixedly installed on the side of the tray.

3. The intelligent management device for material archives according to claim 2, characterized in that: At least two telescopic rods are provided, and they are installed horizontally and symmetrically on the left and right sides of the tray.

4. The intelligent management device for material archives according to claim 1, characterized in that: The pushing mechanism includes a motor and a screw. The screw is horizontally installed in the storage cavity along the front-to-back direction. The motor is installed on the outer side of the back of the management cabinet. The end of the screw is poweredly connected to the output end of the motor. A connecting block is fixed on the tray, and the connecting block is threaded onto the screw.

5. The intelligent management device for material archives according to claim 1, characterized in that: The linkage opening mechanism includes a turntable, gears, a rack, and two sets of symmetrically arranged linkage assemblies. Each linkage assembly includes a first linkage, a second linkage, a third linkage, and a fourth linkage. One end of the first linkage is rotatably connected to the back of the corresponding cover plate near the center of the storage cavity opening, and the other end is rotatably connected to the side wall of the storage cavity. The second linkage has an L-shaped design; one right-angled end of the second linkage is rotatably connected to the center of the back of the cover plate, and the other right-angled end is perpendicularly fixed to one end of the third linkage. The third linkage is fixed away from the other right-angled end of the second linkage. The second and third connecting rods are rotatably connected to the side wall of the storage cavity at their fixed connection point, and the other end of the third connecting rod is rotatably connected to one end of the fourth connecting rod; the turntable is vertically positioned near the middle of the opening of the storage cavity and is rotatably connected to the side wall of the storage cavity via a rotating shaft, and the gear is coaxially fixed to the rotating shaft; the other end of the fourth connecting rod is rotatably connected to a hinge plate fixed on the outer edge of the turntable; the rack is horizontally mounted on the side wall of the tray and is configured to cooperate with the gear; the line connecting the two right-angled ends of the second connecting rod is of equal length and parallel to the first connecting rod.

6. The intelligent management device for material archives according to claim 5, characterized in that: The end of the rack extends forward a certain length from the front side of the tray.

7. The intelligent management device for material archives according to claim 5, characterized in that: A torsion spring is fitted onto the rotating shaft to provide restoring force for the cover plate to close and reset.

8. The intelligent management device for material archives according to claim 1, characterized in that: The opening of the storage cavity is designed as an outward-opening funnel, and the edge of the cover plate is provided with a bevel that matches the shape of the opening of the storage cavity.

9. The intelligent management device for material archives according to claim 1, characterized in that: The edge of the cover plate is provided with a sealing strip that matches the opening of the storage cavity.

10. The intelligent management device for material archives according to claim 1, characterized in that: The side of the management cabinet is equipped with a control panel for an integrated intelligent management system, and the top of the management cabinet is equipped with a video monitor.

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