Supply chain management system based on hospital material multi-department cooperation

Abstract

The invention discloses a supply chain management system based on hospital material multi-department collaboration, which adopts a B / S architecture, performs data analysis and process monitoring on functional departments related to hospital materials, creates corresponding roles according to user responsibilities, and provides the right of modifying role permissions for users, and comprises a basic management module, a management module and a management module, the system comprises a warehouse management module, a purchase management module, a qualification certificate management module, an application and reception collaborative management module, a clinical secondary library lean management module, and a supply chain and accounting management module. By the adoption of the system and the method, online management of main files and qualification certificates of medical material products can be achieved, whole-course tracing and supervision of consumables can be achieved, intercommunication of collection and management of materials in hospitals can be achieved, in other words, purchased products and actually arrived products are unified, and management departments can obtain accurate and efficient digital reports; and labor cost and pressure are reduced.

Description

Technical Field

[0001] The present invention relates to the field of material management, and in particular to a supply chain management system based on multi-department collaboration of hospital materials. Background Art

[0002] After the two-invoice system and zero markup policies were fully implemented, hospitals have completely entered the cost era. The original revenue department suddenly turned into a cost center. In addition, the DIP / DRGS prepayment system and medical insurance fee inspections have put forward higher requirements for hospital operation and management. In order to improve the efficiency of medical material procurement and refined supervision, hospitals have adjusted the organizational structure of "separation of procurement and management", that is, to separate the procurement and management functions in the process, promote the collaboration and mutual restraint and supervision among multiple departments of the hospital, and ensure the quality of procurement. In order to help hospitals quickly achieve cost reduction and efficiency improvement, break the original conventional supply model, build a new value chain service system and quality control supervision closed-loop system based on the three flows of business flow, logistics and information flow, and innovate and launch a hospital multi-department collaborative material intelligent supply chain service and supervision platform model on the basis of the original logistics extension.

[0003] At present, the main problems in the management of medical supplies in hospitals are:

[0004] 1) The management of medical supplies product master files and qualification certificates is all offline. Due to the lack of information technology support for business processes such as new product access, pricing, changes, price adjustments, and deactivation, multiple departments communicate offline, which easily leads to information asymmetry, high error rates, and low efficiency. It is also difficult to conduct full-process traceability and effective supervision.

[0005] 2) Due to the separation of procurement and management in hospitals, there are often deviations between purchased products and actual arrivals, resulting in inconsistencies between accounts and actual products, and wrangling between management departments.

[0006] 3) There are regulatory blind spots in the access, procurement and use of temporary procurement products.

[0007] 4) There are gaps in the management of high-value consumables and scientific research reagents, making it impossible to form a complete traceability throughout the entire process.

[0008] 5) There is a lack of intuitive and effective supervision tools. Statistical analysis is done manually, which makes it impossible to generate accurate and efficient digital reports for management departments to use in decision-making.

[0009] In the context of hospitals having introduced an integrated supply chain model with third-party distribution services and the collaboration of multiple departments in separating procurement and management, in order to achieve closed-loop management of the entire life cycle of consumables and improve user operating experience, while at the same time deepening the hospital's existing closed-loop and regulatory processes for material management, a "1+1" closed-loop system model (i.e., basic material management system and refined consumable supply chain management system) is built to achieve an integrated supply chain model for consumable services, closed-loop supervision of the entire process, and refined statistical analysis. Summary of the invention

[0010] The purpose of the present invention is to provide a supply chain management system based on multi-department collaboration of hospital materials to solve the problems raised in the above background technology.

[0011] In order to achieve the above-mentioned invention object, the present invention provides a supply chain management system based on multi-department collaboration of hospital materials, adopts B / S architecture, performs data analysis and process monitoring on functional departments involved in hospital materials, creates corresponding roles according to user responsibilities, and provides users with the right to modify role permissions. The system includes a basic management module, a warehouse management module, a procurement management module, a qualification and license management module, an application collaborative management module, a clinical secondary warehouse lean management module, and a supply chain and account management module, wherein:

[0012] Basic management module, used to establish an integrated consumables product master file system and multi-department collaborative approval workflow settings and maintenance, to achieve unified maintenance and management of new consumables access and pricing, qualification and license review, price adjustment, deactivation, whether consumables are chargeable, and key scanning consumables attribute identification;

[0013] The warehouse management module is used to manage various warehouse operations, including account management, statistical management, outbound management, inbound management, direct sales inbound, SPD delivery acceptance, physical acceptance, purchase confirmation, invoicing review and invoice review operations;

[0014] The procurement management module manages the hospital procurement end for the hospital clinical department budget, departmental requested products, temporary procurement applications, and non-catalog consumables application products. The procurement management module supports the hospital to actively place orders to SPD suppliers or non-SPD hospital suppliers, and supports the automation and standardization of material procurement processes;

[0015] The qualification certificate management module is used for product information review, supplier qualification certificate review, and product information review query;

[0016] The application collaborative management module is used to standardize the application process for clinical consumables. It combines medical consumables with different attributes, budget management and multi-type business models to quickly, accurately and conveniently complete the application business under the approval and collaboration of multiple departments. It includes material application, implantable medical device management, lean management of reagent consumption, clinical consumables use management, document approval and department budget management;

[0017] The clinical secondary warehouse lean management module is used to standardize the clinical consumables process, and realizes refined control and full traceability of consumables based on unified labeling management, code scanning and inventory management in combination with different attributes, values ​​and usage factors of consumables. It includes department use management, label management fixed replenishment confirmation, department use management, SPD delivery confirmation and SPD delivery status query; among them, label management is to conduct an overall query on the coded labels provided for SPD delivered products, and confirm and query the real-time usage status according to different types of barcodes; SPD delivery confirmation supports clinical departments to count and confirm the delivery of SPD goods;

[0018] The supply chain and accounting management module is the core module of the system, which is used for the daily business function operations of all materials in the hospital, including all daily business operations of the warehouse. The daily business operations of the warehouse include monthly account reconciliation, monthly account transfer, SPD-based SPD in and out of the warehouse, non-SPD in and out of the warehouse, in and out of the warehouse based on purchase orders, asset damage and scrapping, transfer inventory, daily department reports and finance.

[0019] Furthermore, the basic management module includes basic dictionary, basic settings, permission settings, approval settings and account book management, among which:

[0020] The basic dictionary is used to maintain basic hospital information, including supplier, distributor, and manufacturer information;

[0021] Permission settings are used to maintain configuration management of user roles, role functions, and system menus;

[0022] Approval settings are used to set up approval flows for different roles, responsibilities, and levels for department budgets, department requests, automatic replenishment of consumables and reagents, and out-of-catalog purchases in daily clinical business operations. It also supports the function of allowing clinicians to customize the selection of corresponding leaders for review.

[0023] Furthermore, the warehouse management module includes accounting management, statistical management, outbound management, inbound management, direct sales inbound, SPD delivery acceptance, physical acceptance, purchase confirmation, invoicing review and invoice review, among which:

[0024] Direct sales warehousing is provided according to the actual warehousing requirements of the hospital, realizing the warehousing in and out of the primary warehouse and the secondary warehouse at one time;

[0025] Outbound management is for products that the hospital actually has in stock. By outbound delivery, the inventory is transferred to the secondary warehouse to achieve overall inventory transfer. It supports departments to query all documents that have been outbound in the past and achieve the traceability of documents and details.

[0026] SPD delivery acceptance includes physical post confirmation, purchase confirmation, review notification and invoicing, and overall confirmation and review based on all business data under the SPD model;

[0027] Invoice review is the sales data confirmed by the hospital for SPD delivery acceptance. It is transmitted back after SPD invoice is issued. After the sales data is automatically associated, the hospital management department will review and confirm it, reject any problematic invoices, and support review, confirmation and verification of non-SPD invoices.

[0028] Furthermore, the application collaborative management module includes material collection, implantable medical device management, document approval, department budget management, reagent consumption lean management, and clinical consumables use management; among them:

[0029] Implantable device traceability management is a closed-loop management of implant consumables, including the confirmation process of all departments that need to use implants for the labels provided by SPD, as well as the confirmation of the patient's implant consumables billing information, the verification of billing data, and the printing of traceability documents;

[0030] Lean management of reagent consumption is based on the barcode information provided by the SPD reagent supplier. It receives the daily consumption data of reagents through the interface and provides it to the department for use confirmation. It supports scanning and confirmation of the barcode provided by SPD and supports a two-way interface.

[0031] Clinical consumables usage management is based on the outbound barcode information provided by the SPD consumables supplier. The barcode provided by SPD is scanned for confirmation. It also supports querying historical label usage and managing and inventorying the department's secondary warehouse.

[0032] Furthermore, using this system, the management process of non-fixed consumables includes the following steps:

[0033] Step S101, the clinical department applies for a budget on the system;

[0034] Step S102: After approval by the asset management department, the result will be fed back to the clinical department, and the clinical department will apply for consumables in this system according to the approved budget amount;

[0035] Step S103, the procurement center receives the clinical application and after confirmation, pushes the procurement data to the SPD system for procurement;

[0036] Step S104, the SPD supplier delivers to the clinical department, the department conducts acceptance confirmation in this system, and then the procurement center confirms and summarizes;

[0037] Step S105: Finally, the Asset Management Department will conduct a level-by-level review and confirmation in this system.

[0038] Furthermore, using this system, the management process of fixed number of consumables and reagents includes the following steps:

[0039] Step S201, perform constant configuration in the SPD system, and the clinical department confirms the configuration;

[0040] Step S202, after receiving the fixed number configuration information, if the asset management department chooses to confirm, the received message will be configured and distributed according to the fixed number, otherwise, it will still be returned to the SPD system;

[0041] Step S203: The asset management department conducts pre-acceptance operation for distribution or replenishment. After the acceptance is qualified, the clinical department conducts re-acceptance confirmation;

[0042] Step S204: After acceptance and confirmation by the clinical department, a material label will be created, and the status of the label will be displayed as "available for use";

[0043] Step S205, the clinical department scans the label for barcode recycling. When recycling, it is necessary to check whether the label is valid. If it is valid, a clinical acceptance form and a requisition form are automatically generated;

[0044] Step S206: The approved clinical requisition will automatically generate a confirmed purchase order in the purchasing center, and the purchase data of the confirmed purchase order will be synchronized to the sales information maintenance in the SPD system;

[0045] Step S207: The fixed sales data will be synchronized in the material supply chain management platform, and the asset management department will conduct approval and acceptance confirmation step by step. Finally, after confirmation by the accounting post of the asset department, the invoice will be maintained in the SPD system;

[0046] Step S208, the data of the maintained invoice will be synchronized again to the accounting post of the asset department for confirmation. If confirmed, an outbound order will be generated and the invoice will be automatically posted. Otherwise, the invoice will be returned and a new invoice will be required.

[0047] Furthermore, using this system, the management process of consumables and reagents purchased before a trip includes the following steps:

[0048] Step S301, the clinical department applies for a budget;

[0049] Step S302: After the asset management department has reviewed and approved the application, the result will be fed back to the clinical department, which will then apply for the application based on the budget.

[0050] Step S303: After the clinic applies for the product, a purchase order to be confirmed is generated in the purchasing center;

[0051] Step S304: After confirmation by the Procurement Center, the Asset Management Department will conduct a step-by-step approval process. If the approval is qualified, the physical warehouse of the Asset Department will be responsible for the final delivery.

[0052] Furthermore, using this system, the management process of the fixed number of consumables for testing reagent fees includes the following steps:

[0053] Step S401, the clinical department applies for a budget;

[0054] Step S402: After approval by the asset management department, the result is fed back to the clinical department, and the clinical department applies for it according to the budget;

[0055] Step S403: After the clinic applies for the product, a purchase order to be confirmed is generated in the purchasing center;

[0056] Step S404: After confirmation by the purchasing center, the purchasing data is synchronized to the sales information maintenance in the SPD system;

[0057] Step S405: The sales data is synchronized to the material supply chain management platform and the physical acceptance post of the asset management department conducts batch acceptance. If the acceptance passes, the data is synchronized to the clinical department. Otherwise, the materials are returned.

[0058] Step S406, in the clinical department, SPD delivery confirmation is performed, if confirmed, labels are attached for recycling, otherwise, the materials are returned;

[0059] Step S407, the clinician scans the SPD barcode to realize barcode recycling and check whether the label is valid;

[0060] Step S408: After the use is confirmed, the post-use summary is conducted, and the asset management department reviews it step by step. After confirmation by the account post of the asset department, the invoice is maintained in the SPD system;

[0061] Step S409, the maintained invoice data is synchronized to the accounting post of the asset department for confirmation. If confirmed, the acceptance is passed. Otherwise, a new invoice is issued after communication and confirmation.

[0062] Furthermore, using the present system, the management process of implantable devices includes the following steps:

[0063] Step S501, in the SPD system, the consumables are bound to the traceability code, and they need to be pre-inspected and put into the warehouse first, and then the consumable SPD label is printed and affixed;

[0064] Step S502, the asset management department performs warehouse tag confirmation, followed by clinical confirmation and implant tag inventory confirmation in the operating room;

[0065] Step S503, in the HIS charging system, after the clinical department charges, the charging data is automatically synchronized to this system;

[0066] Step S504, after the operating room successfully calls the data, an implant consumables usage traceability sheet is generated, and the usage data is synchronized to the SPD system, and usage confirmation management is performed;

[0067] Step S505, after the implant use traceability form is generated, a clinical application form, a confirmed purchase order, an implant acceptance form and an implant use registration form are automatically generated in the using department;

[0068] Step S506: confirm the operating room and clinical department in the department use management. After confirmation, the system generates a confirmed purchase order, which will be automatically matched to the asset management department, which will review and confirm it step by step.

[0069] Step S507, in the SPD system, sales and invoice data are maintained and synchronized to this system;

[0070] Step S508: After the asset management department conducts a step-by-step review and confirmation, if the result is acceptance, the delivery order and warehouse receipt acceptance order will be automatically generated. Otherwise, it is necessary to re-invoice after communication and confirmation. After the delivery order is generated, the invoice will be automatically posted.

[0071] Furthermore, using this system, the management process of scientific research reagents and consumables includes the following steps:

[0072] Step S601, obtaining a requisition form in the scientific research procurement platform;

[0073] Step S602: Approve the purchase order. After the order is formed, the supplier will deliver the goods according to the order.

[0074] Step S603: After delivery, the Asset Management Department will review and approve the reagents step by step. If the reagents are rejected at each level, they will be directly returned to the Scientific Research Procurement Platform. If the reagents are approved, the Finance Department will notify the invoice and maintain the invoices after the review.

[0075] Step S604: If the review fails, re-invoice after communication and confirmation. If successful, the warehouse entry and exit order is automatically generated and the invoice is automatically posted;

[0076] Step S605, the scientific research procurement platform synchronizes product information data with the system, and performs product information review in the system;

[0077] Step S606: If the review is passed, new data will be generated in the material basic dictionary; if the review is not passed, it will be returned to the scientific research procurement platform.

[0078] Compared with the prior art, the present system and method have the following advantages:

[0079] 1. After adopting the present invention, the master file and qualification certificate management of medical supplies will be realized online, and the business processes such as new product access, pricing, change, price adjustment, and deactivation will also be fully supported by information technology, so as to achieve business collaboration and information interconnection between departments, and realize the full traceability and supervision of medical consumables.

[0080] 2. After adopting the present invention, the hospital consumables procurement and management model realizes the effective connection between procurement and physical management, forms an integrated in-hospital and out-of-hospital supply chain integration system, realizes one-to-one matching between purchased products and actual delivered products, and the operations and audit behaviors between management departments can be recorded and traced.

[0081] 3. After adopting this invention, there will no longer be any regulatory blind spots in the access, procurement and use of temporary procurement products.

[0082] 4. After adopting the present invention, it will make up for the shortcomings of high-value consumables and scientific research reagents in the current management and realize their complete traceability throughout the process.

[0083] 5. After adopting the present invention, digital statistical analysis of hospital consumables will be realized, and the management department will obtain accurate and efficient digital reports, reducing labor costs and pressure. BRIEF DESCRIPTION OF THE DRAWINGS

[0084] Figure 1 This is a structural diagram of an intelligent supply chain management system based on multi-department collaboration for hospital supplies.

[0085] Figure 2 This is a flow chart for using this system to manage non-fixed consumables.

[0086] Figure 3 This is a flow chart for the management of fixed consumables and reagents used in this system.

[0087] Figure 4 This is a management flow chart for consumables and reagents purchased before using this system.

[0088] Figure 5 This is a management flow chart for fixed consumables of reagent fees when using this system.

[0089] Figure 6 A flow chart for the management of implantable devices using this system.

[0090] Figure 7This is a management flow chart for scientific research reagents and consumables using this system. DETAILED DESCRIPTION

[0091] The following will be combined with the drawings in the embodiments of the present invention to clearly and completely describe the technical solutions in the embodiments of the present invention. Obviously, the described embodiments are only part of the embodiments of the present invention, not all of the embodiments. Based on the embodiments of the present invention, all other embodiments obtained by ordinary technicians in this field without creative work are within the scope of protection of the present invention.

[0092] like Figure 1 The system structure diagram of the present invention is shown. The system adopts B / S architecture and performs data analysis and process monitoring for functional departments such as clinical departments, equipment departments, and information departments. The system relies on the hospital's HIS system and the SPD system of the SPD supplier to create corresponding roles according to different user responsibilities. Users can edit and change role permissions by themselves. After the user registers, the menu of the corresponding role will be displayed on the main interface of the system. The main menus include basic management, warehouse management, procurement management, medical consumables cloud platform, material application management, and secondary warehouse management, which correspond to the basic management module, warehouse management module, procurement management module, qualification and license management module, application collaborative management module, and clinical secondary warehouse lean management module in this system. In addition, the system also includes a supply chain and accounting management module.

[0093] The supply chain and accounting management module is the core module of the system, which is used for the daily business function operations of all materials in the hospital, including all daily business operations of the warehouse. The daily business operations of the warehouse include monthly account reconciliation, monthly account transfer, SPD-based SPD in and out of the warehouse, non-SPD in and out of the warehouse, in and out of the warehouse based on purchase orders, asset damage and scrapping, transfer inventory, daily department reports and finance.

[0094] The basic management module is used to establish an integrated consumables product master file system and multi-department collaborative approval workflow settings and maintenance, to achieve unified maintenance and management of new consumables access and pricing, qualification and license review, price adjustment, deactivation, whether consumables are chargeable, and key scanning consumables attribute identification, including basic dictionaries, basic settings, permission settings, approval settings, and account book management. Among them:

[0095] The basic dictionary maintains basic information of hospital dictionaries, suppliers, distributors, manufacturers and other basic information;

[0096] Permission settings are used to maintain configuration management of user roles, role functions, and system menus;

[0097] Approval settings are used to set up approval flows for different roles, responsibilities, and levels for department budgets, department requests, automatic replenishment of consumables and reagents, and out-of-catalog purchases in daily clinical business operations. It also supports the function of allowing clinicians to customize the selection of corresponding leaders for review.

[0098] The warehouse management module is used to manage various warehouse operations, including account management, statistical management, outbound management, inbound management, direct sales inbound, SPD delivery acceptance, physical acceptance, purchase confirmation, invoicing review and invoice review operations.

[0099] in:

[0100] Direct sales warehousing is based on the actual warehousing requirements of the hospital, and it can realize the warehousing and in-and-out of the primary warehouse and the secondary warehouse at one time. It can support the hospital to achieve zero inventory management based on the actual sales situation of SPD, and it is also convenient for the management department to operate and record.

[0101] Outbound management is for products that the hospital has actual inventory. It supports generating inventory after entry. The inventory is sent to the secondary warehouse through outbound to achieve the overall transfer of inventory. It also supports departments to query all the documents that have been outbound in the past to achieve the traceability of documents and details.

[0102] SPD delivery acceptance includes physical post confirmation, purchase confirmation, review notification and invoicing, and overall confirmation and review based on all business data under the SPD model;

[0103] Invoice review is the sales data confirmed by the hospital for SPD delivery acceptance. After SPD invoice is issued, it is sent back and automatically associated with sales data, so that the hospital management department can review and confirm it, and support the rejection of invoices with problems. It also supports the review and confirmation of non-SPD invoices.

[0104] The application collaborative management module is used to standardize the application process of clinical consumables. It combines medical consumables with different attributes, budget management and multi-type business models to quickly, accurately and conveniently complete the application business under the approval and collaboration of multiple departments. It includes material collection, implantable medical device management, document approval, department budget management, reagent consumption lean management, and clinical consumables use management. Among them:

[0105] Implantable device traceability management is a process in which all departments that need to use implants, such as clinical departments and operating rooms, confirm the labels provided by SPD, and confirm the billing information of the patient's implant consumables. At the same time, they check the billing data, print traceability documents, and realize closed-loop management of implant consumables.

[0106] Lean management of reagent consumption is based on the barcode information provided by the SPD reagent supplier, receives the daily consumption data of reagents through the interface, and provides it to the department for use confirmation. It also supports scanning and confirming the barcode provided by SPD in the system, supports two-way interfaces, and realizes daily and monthly settlement of reagent reconciliation.

[0107] Clinical consumables usage management is based on the outbound barcode information provided by the SPD consumables supplier. It supports scanning and confirmation of the barcode provided by SPD in the system, and also supports querying the historical label usage, providing assistance for the department's secondary warehouse management and inventory.

[0108] The procurement management module manages the hospital procurement end for the hospital's clinical department budget, departmental requested products, temporary procurement applications, and non-catalog consumables application products. It supports hospitals to actively place orders to SPD suppliers, or non-SPD hospitals to actively request suppliers. It focuses on automating and standardizing the material procurement process. It covers the entire process of the procurement center's work priorities, reduces inventory costs, and improves hospital operating efficiency.

[0109] The qualification certificate management module is used for product information review, supplier qualification certificate review and product information review query.

[0110] The clinical secondary warehouse lean management module is used to standardize the clinical consumption process, and realizes refined consumption control and full traceability according to the unified labeling management, code scanning and inventory management based on the different attributes, value and usage factors of consumables. It includes department use management, label management fixed replenishment confirmation, department use management, SPD delivery confirmation and SPD delivery status query. Among them, label management is an overall query of the coded labels provided for SPD delivered products, and the real-time usage status can be confirmed and queried according to different types of barcodes. Provide a basis for clinical secondary warehouse query, which is convenient for communicating with SPD suppliers about the actual goods situation and inventory. SPD delivery confirmation supports clinical departments to count and confirm the receipt of goods for SPD delivery. It is convenient for the clinic to know the shortage and over-allocation in real time, and it is convenient for the hospital to manage SPD services as a whole and clinical management of secondary warehouses.

[0111] like Figure 2 The following is a flowchart of using this system to manage non-fixed consumables, including the following steps:

[0112] Step S101, the clinical department applies for a budget on the system, and the approval process of the budget application can be set up with a cross-departmental multi-level approval process for approval;

[0113] Step S102: After approval by the asset management department, the result will be fed back to the clinical department, and the clinical department will apply for consumables in this system according to the approved budget amount;

[0114] Step S103, the procurement center receives the clinical application and after confirmation, pushes the procurement data to the SPD system for procurement;

[0115] Step S104, the SPD supplier delivers to the clinical department, the department conducts acceptance confirmation in this system, and then the procurement center confirms and summarizes;

[0116] Step S105, the asset management department will conduct a level-by-level review and confirmation in this system;

[0117] like Figure 3 The following is a flow chart for managing the number of consumables and reagents used in this system, including the following steps:

[0118] Step S201, perform constant configuration in the SPD system, and the clinical department confirms the configuration. The clinical department supports two types of processes: "add" and "update". If confirmed, the status is synchronized with the asset management department, otherwise it is returned to the SPD system.

[0119] Step S202, after receiving the fixed number configuration information, if the asset management department chooses to confirm, it will receive the message and perform fixed number configuration distribution, otherwise, it will still be returned to the SPD system.

[0120] In step S203, the asset management department conducts pre-acceptance operation for distribution or replenishment. After passing the acceptance, the clinical department conducts re-acceptance confirmation. Two confirmation methods are supported in this process: 1) support configuration and automatic confirmation, and 2) support batch confirmation by scanning the delivery order.

[0121] Step S204: After acceptance and confirmation by the clinical department, a material label will be created, and the status of the label will be displayed as "available for use".

[0122] Step S205, the clinical department scans the label for barcode recycling. When recycling, it is necessary to check whether the label is valid. If it is valid, a clinical acceptance form and a requisition form are automatically generated. Valid judgment criteria: ① Has the label been confirmed / accepted? ② Has the label expired? ③ Has the label been recycled?

[0123] Step S206: The approved clinical requisition will automatically generate a confirmed purchase order in the procurement center, and the procurement data of the confirmed purchase order will be synchronized to the sales information maintenance in the SPD system.

[0124] In step S207, the fixed sales data will be synchronized on the material supply chain management platform, and the asset management department will conduct approval and acceptance confirmation step by step. Finally, after confirmation by the accounting post of the asset department, the invoice will be maintained in the SPD system.

[0125] Step S208, the data of the maintained invoice will be synchronized again to the accounting post of the asset department for confirmation. If confirmed, an outbound order will be generated and the invoice will be automatically posted. Otherwise, the invoice will be returned and a new invoice will be required.

[0126] like Figure 4 The following is a flow chart for the management of consumables and reagents purchased on the spot using this system, which includes the following steps:

[0127] Step S301: The clinical department applies for a budget. This process can be set up with a cross-departmental approval process for approval.

[0128] Step S302: After the asset management department has approved the application, the result will be fed back to the clinical department, which will apply for the application based on the budget. The application requirements are: ① Application for associated budget orders, which only supports application for budget orders within 2 months; ② Support the setting of multi-level approval flows across departments;

[0129] Step S303: After the clinic applies for the product, a purchase order to be confirmed will be generated at the purchasing center;

[0130] Step S304: After confirmation by the purchasing center, the asset management department will conduct a level-by-level approval operation. If the approval is qualified, the physical post of the asset department will finally issue the goods;

[0131] like Figure 5 The figure shows the management flow chart of the fixed number of consumables for testing reagent fees using this system, which includes the following steps:

[0132] Step S401: The clinical department applies for a budget. This process can be set up with a cross-departmental approval process for approval.

[0133] Step S402: After approval by the asset management department, the result is fed back to the clinical department, and the clinical department applies for it according to the budget. The application requirements are the same as the pre-trip purchase process;

[0134] Step S403: After the clinic applies for the product, a purchase order to be confirmed is generated in the purchasing center;

[0135] Step S404: After confirmation by the purchasing center, the purchasing data is synchronized to the sales information maintenance in the SPD system;

[0136] Step S405: The sales data is synchronized to the material supply chain management platform and the physical acceptance post of the asset management department conducts batch acceptance. If the acceptance passes, the data is synchronized to the clinical department. Otherwise, the materials are returned.

[0137] Step S406, in the clinical department, SPD delivery confirmation is performed, if confirmed, labels are attached for recycling, otherwise, the materials are returned;

[0138] Step S407, the clinician scans the SPD barcode to realize barcode recycling and check whether the label is valid. The valid judgment criteria are: ① Has the label been confirmed / accepted? ② Has the label expired? ③ Has the label been recycled?

[0139] Step S408: After the use is confirmed, the post-use summary is conducted, and the asset management department reviews it step by step. After confirmation by the account post of the asset department, the invoice is maintained in the SPD system;

[0140] Step S409: The maintained invoice data is synchronized to the accounting post of the asset department for confirmation. If confirmed, the invoice is accepted. Otherwise, a new invoice is issued after communication and confirmation.

[0141] like Figure 6 The figure shows a management flow chart for implantable devices using this system, which includes the following steps:

[0142] Step S501, in the SPD system, the consumables are bound to the traceability code, and they need to be pre-inspected and put into the warehouse first, and then the consumable SPD label is printed and affixed;

[0143] Step S502, the asset management department performs warehouse tag confirmation, followed by clinical confirmation and implant tag inventory confirmation in the operating room;

[0144] Step S503, in the HIS charging system, after the clinical department charges, the charging data is automatically synchronized to this system;

[0145] Step S504, after the operating room successfully calls the data, an implant consumables usage traceability sheet is generated, and the usage data is synchronized to the SPD system, and usage confirmation management is performed;

[0146] Step S505, after the implant use traceability form is generated, a clinical application form, a confirmed purchase order, an implant acceptance form and an implant use registration form are automatically generated in the using department;

[0147] Step S506: confirm the operating room and clinical department in the department use management. After confirmation, the system generates a confirmed purchase order, which will be automatically matched to the asset management department, which will review and confirm it step by step.

[0148] Step S507, in the SPD system, sales and invoice data are maintained and synchronized to this system;

[0149] Step S508: After the asset management department conducts a step-by-step review and confirmation, if the result is acceptance, the delivery order and warehouse receipt acceptance order will be automatically generated. Otherwise, it is necessary to re-invoice after communication and confirmation. After the delivery order is generated, the invoice will be automatically posted.

[0150] like Figure 7 The following is a management flow chart for the scientific research reagents and consumables using this system, which includes the following steps:

[0151] Step S601, obtaining a requisition form in the scientific research procurement platform;

[0152] Step S602: Approve the purchase order. After the order is formed, the supplier will deliver the goods according to the order.

[0153] Step S603: After delivery, the Asset Management Department will review and approve the reagents step by step. If the reagents are rejected at each level, they will be directly returned to the Scientific Research Procurement Platform. If the reagents are approved, the Finance Department will notify the invoice and maintain the invoices after the review.

[0154] Step S604: If the review fails, re-invoice after communication and confirmation. If successful, the warehouse entry and exit order is automatically generated and the invoice is automatically posted;

[0155] Step S605, the scientific research procurement platform synchronizes product information data with the system, and conducts product information review in the system. The review standard is: whether new material access review is required;

[0156] Step S606: If the review is passed, new data will be generated in the material basic dictionary; if the review is not passed, it will be returned to the scientific research procurement platform.

[0157] The present invention is a material supply chain management platform for hospital planning and construction, taking medical consumables and test reagents as the starting point, to achieve true, accurate and complete recording of the operation of each link in the entire life cycle of the medical material supply chain, and to achieve relevant statistical report analysis. On the one hand, the present invention can realize online management of medical material product master files and qualification certificates and achieve full traceability and supervision of consumables. On the other hand, it can also achieve intercommunication in the procurement and management of hospital materials, that is, the purchased products and the actual delivered products will be unified, and the management department will also obtain accurate and efficient digital reports, reducing labor costs and pressure.

[0158] Although embodiments of the present invention have been shown and described, it will be appreciated by those skilled in the art that various changes, modifications, substitutions and variations may be made to the embodiments without departing from the principles and spirit of the present invention, and that the scope of the present invention is defined by the appended claims and their equivalents.

Claims

1. A supply chain management system based on multi-department collaboration of hospital supplies, characterized in that: The B / S architecture is adopted to conduct data analysis and process monitoring for the functional departments involved in hospital materials, and corresponding roles are created according to user responsibilities, and users are provided with the right to modify role permissions. The system includes basic management module, warehouse management module, procurement management module, qualification and license management module, application collaborative management module, clinical secondary warehouse lean management module, supply chain and accounting management module, among which: The basic management module is used for: The warehouse management module is used to manage various warehouse operations, including account management, statistical management, outbound management, inbound management, direct sales inbound, SPD delivery acceptance, physical acceptance, purchase confirmation, invoicing review and invoice review operations; The procurement management module manages the hospital procurement end for the hospital clinical department budget, departmental requested products, temporary procurement applications, and non-catalog consumables application products. The procurement management module supports the hospital to actively place orders to SPD suppliers or non-SPD hospital suppliers, and supports the automation and standardization of material procurement processes; The qualification certificate management module is used for product information review, supplier qualification certificate review, and product information review query; The application collaborative management module is used for material application, implantable medical device management, reagent consumption lean management, clinical consumables use management, document approval and department budget management; The clinical secondary warehouse lean management module is used for department usage management, label management, fixed quantity replenishment confirmation, department usage management, SPD delivery confirmation and SPD delivery status query; label management is to conduct an overall query on the coded labels provided for SPD delivered products, and to confirm and query the real-time usage status according to different types of barcodes; SPD delivery confirmation supports clinical departments to count and confirm the delivery of SPD goods; The supply chain and accounting management module is the core module of the system, which is used for the daily business function operations of all materials in the hospital, including all daily business operations of the warehouse. The daily business operations of the warehouse include monthly account reconciliation, monthly account transfer, SPD-based SPD in and out of the warehouse, non-SPD in and out of the warehouse, in and out of the warehouse based on purchase orders, asset damage and scrapping, transfer inventory, daily department reports and finance.

2. A supply chain management system based on multi-department collaboration of hospital supplies according to claim 1, characterized in that: The basic management module includes basic dictionary, basic settings, permission settings, approval settings and account book management, among which: The basic dictionary is used to maintain basic hospital information, including supplier, distributor, and manufacturer information; Permission settings are used to maintain configuration management of user roles, role functions, and system menus; Approval settings are used to set up approval flows for different roles, responsibilities, and levels for department budgets, department requests, automatic replenishment of consumables and reagents, and out-of-catalog purchases in daily clinical business operations. It also supports the function of allowing clinicians to customize the selection of corresponding leaders for review.

3. A supply chain management system based on multi-department collaboration of hospital supplies according to claim 1, characterized in that: The warehouse management module includes accounting management, statistical management, outbound management, inbound management, direct sales inbound, SPD delivery acceptance, physical acceptance, purchase confirmation, invoicing review and invoice review, including: Direct sales warehousing is provided according to the actual warehousing requirements of the hospital, realizing the warehousing in and out of the primary warehouse and the secondary warehouse at one time; Outbound management is for products that the hospital actually has in stock. By outbound delivery, the inventory is transferred to the secondary warehouse to achieve overall inventory transfer. It supports departments to query all documents that have been outbound in the past and achieve the traceability of documents and details. SPD delivery acceptance includes physical post confirmation, purchase confirmation, review notification and invoicing, and overall confirmation and review based on all business data under the SPD model; Invoice review is the sales data confirmed by the hospital for SPD delivery acceptance. It is transmitted back after SPD invoice is issued. After the sales data is automatically associated, the hospital management department will review and confirm it, reject any problematic invoices, and support review, confirmation and verification of non-SPD invoices.

4. A supply chain management system based on multi-department collaboration of hospital supplies according to claim 1, characterized in that: The application collaborative management module includes material collection, implantable medical device management, document approval, department budget management, reagent consumption lean management, and clinical consumables use management; among them: Implantable device traceability management is a closed-loop management of implant consumables, including the confirmation process of all departments that need to use implants for the labels provided by SPD, as well as the confirmation of the patient's implant consumables billing information, the verification of billing data, and the printing of traceability documents; Lean management of reagent consumption is based on the barcode information provided by the SPD reagent supplier. It receives the daily consumption data of reagents through the interface and provides it to the department for use confirmation. It supports scanning and confirmation of the barcode provided by SPD and supports a two-way interface. Clinical consumables usage management is based on the outbound barcode information provided by the SPD consumables supplier. The barcode provided by SPD is scanned for confirmation. It also supports querying historical label usage and managing and inventorying the department's secondary warehouse.

5. According to claim 1, a supply chain management system based on multi-department collaboration of hospital materials is characterized in that: Using this system, the management process of non-fixed consumables includes the following steps: Step S101, the clinical department applies for a budget on the system; Step S102: After approval by the asset management department, the result will be fed back to the clinical department, and the clinical department will apply for consumables in this system according to the approved budget amount; Step S103, the procurement center receives the clinical application and after confirmation, pushes the procurement data to the SPD system for procurement; Step S104, the SPD supplier delivers to the clinical department, the department conducts acceptance confirmation in this system, and then the procurement center confirms and summarizes; Step S105: Finally, the Asset Management Department will conduct a level-by-level review and confirmation in this system.

6. A supply chain management system based on multi-department collaboration of hospital supplies according to claim 1, characterized in that: Using this system, the management process of fixed consumables and reagents includes the following steps: Step S201, perform constant configuration in the SPD system, and the clinical department confirms the configuration; Step S202, after receiving the fixed number configuration information, if the asset management department chooses to confirm, the received message will be configured and distributed according to the fixed number, otherwise, it will still be returned to the SPD system; Step S203: The asset management department conducts pre-acceptance operation for distribution or replenishment. After the acceptance is qualified, the clinical department conducts re-acceptance confirmation; Step S204: After acceptance and confirmation by the clinical department, a material label is created, and the status of the label is "available for use" at this time; Step S205, the clinical department scans the label for barcode recycling. When recycling, it is necessary to check whether the label is valid. If it is valid, a clinical acceptance form and a requisition form are automatically generated; Step S206: The approved clinical requisition will automatically generate a confirmed purchase order in the purchasing center, and the purchase data of the confirmed purchase order will be synchronized to the sales information maintenance in the SPD system; Step S207: The fixed sales data is synchronized in the material supply chain management platform, and the asset management department conducts approval and acceptance confirmation step by step. Finally, after confirmation by the accounting post of the asset department, the invoice is maintained in the SPD system; Step S208, the maintained invoice data is synchronized to the accounting post of the asset department for confirmation. If confirmed, an outbound order is generated and the invoice is automatically posted. Otherwise, the invoice is returned and needs to be re-invoiced.

7. A supply chain management system based on multi-department collaboration of hospital supplies according to claim 1, characterized in that: Using this system, the management process of consumables and reagents purchased before a trip includes the following steps: Step S301, the clinical department applies for a budget; Step S302: After the asset management department has reviewed and approved the application, the result will be fed back to the clinical department, which will then apply for the application based on the budget. Step S303: After the clinic applies for the product, a purchase order to be confirmed is generated in the purchasing center; Step S304: After confirmation by the Procurement Center, the Asset Management Department will conduct a step-by-step approval process. If the approval is qualified, the physical warehouse of the Asset Department will be responsible for the final delivery.

8. A supply chain management system based on multi-department collaboration of hospital supplies according to claim 1, characterized in that: Using this system, the following steps are involved in testing reagents and consumables: Step S401, the clinical department applies for a budget; Step S402: After approval by the asset management department, the result will be fed back to the clinical department, and the clinical department will apply for it according to the budget; Step S403: After the clinic applies for the product, a purchase order to be confirmed is generated in the purchasing center; Step S404: After confirmation by the purchasing center, the purchasing data is synchronized to the sales information maintenance in the SPD system; Step S405: The sales data is synchronized to the material supply chain management platform and the physical acceptance post of the asset management department conducts batch acceptance. If the acceptance passes, the data is synchronized to the clinical department. Otherwise, the materials are returned. Step S406, in the clinical department, SPD delivery confirmation is performed, if confirmed, labels are attached for recycling, otherwise, the materials are returned; Step S407, the clinician scans the SPD barcode to realize barcode recycling and check whether the label is valid; Step S408: After the use is confirmed, the post-use summary is conducted, and the asset management department reviews it step by step. After confirmation by the account post of the asset department, the invoice is maintained in the SPD system; Step S409, the maintained invoice data is synchronized to the accounting post of the asset department for confirmation. If confirmed, the acceptance is passed. Otherwise, a new invoice is issued after communication and confirmation.

9. A supply chain management system based on multi-department collaboration of hospital supplies according to claim 1, characterized in that: Using this system, the management process of implantable devices includes the following steps: Step S501, in the SPD system, the consumables are bound to the traceability code, and they need to be pre-inspected and put into the warehouse first, and then the consumable SPD label is printed and affixed; Step S502, the asset management department performs warehouse tag confirmation, followed by clinical confirmation and implant tag inventory confirmation in the operating room; Step S503, in the HIS charging system, after the clinical department charges, the charging data is automatically synchronized to this system; Step S504, after the operating room successfully calls the data, an implant consumables usage traceability sheet is generated, and the usage data is synchronized to the SPD system, and usage confirmation management is performed; Step S505, after the implant use traceability form is generated, a clinical application form, a confirmed purchase order, an implant acceptance form and an implant use registration form are automatically generated in the using department; Step S506: confirm the operating room and clinical department in the department use management. After confirmation, the system generates a confirmed purchase order, which is automatically matched to the asset management department, which reviews and confirms it step by step. Step S507, in the SPD system, sales and invoice data are maintained and synchronized to this system; Step S508: After the asset management department conducts a step-by-step review and confirmation, if the result is acceptance, the delivery order and warehouse receipt acceptance order will be automatically generated. Otherwise, it is necessary to re-invoice after communication and confirmation. After the delivery order is generated, the invoice will be automatically posted.

10. A supply chain management system based on multi-department collaboration of hospital supplies according to claim 1, characterized in that: Using this system, the management process of scientific research reagents and consumables includes the following steps: Step S601, obtaining a requisition form in the scientific research procurement platform; Step S602: Approve the purchase order. After the order is formed, the supplier delivers the goods according to the order. Step S603: After delivery, the Asset Management Department will review and approve the application step by step. If the application is rejected at each level, the application will be directly returned to the Scientific Research Procurement Platform. If the application is approved, the Finance Department will notify the invoice and maintain the invoice after reviewing the application. Step S604: if the review fails, the invoice will be re-issued after communication and confirmation. If successful, the warehouse entry and exit order will be automatically generated and the invoice will be automatically posted; Step S605, the scientific research procurement platform synchronizes product information data with the system, and performs product information review in the system; Step S606: If the review is passed, new data will be generated in the material basic dictionary; if the review is not passed, it will be returned to the scientific research procurement platform.

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