Financial management system and financial management method

Abstract

The invention provides a financial management system and a financial management method, and the system comprises the following modules: a bill generation module which is used for achieving the creation of a new fee item, the generation of a bill, and the creation of an unpaid bill; the comprehensive charging module is used for searching a corresponding customer, selecting a payment bill, selecting a payment mode, determining whether to print a receipt or not, displaying a receipt printing preview if the receipt is printed, and directly generating a flow if the receipt is not printed so as to complete a collection function; and the receipt use management module is used for processing a newly added receipt book, using the receipt in comprehensive charging, displaying the receipt state after use, printing the receipt, judging whether a historical bill is refund or not, and applying for payment. The system improves the financial data processing efficiency, and a traditional financial management system mainly depends on manual financial data input and processing, and is low in efficiency and prone to errors. The invention aims to realize rapid and accurate processing of financial data through automatic and intelligent means, thereby improving financial management efficiency.

Description

Technical Field

[0001] The present invention specifically relates to a financial management system and a financial management method. Background Art

[0002] With the acceleration of global economic integration and increasingly fierce market competition, corporate financial management faces unprecedented challenges. Traditional financial management methods can no longer meet the efficient, accurate and real-time financial management needs of modern enterprises. Therefore, developing a financial management system has become an inevitable choice for enterprises to improve their financial management level and enhance their market competitiveness.

[0003] The existing technology currently has the following shortcomings:

[0004] 1. Poor data integration and interoperability. Existing systems are usually difficult to integrate seamlessly with other enterprise systems (such as ERP, CRM, etc.), resulting in data silos and repeated input. Inconsistent data formats and interface standards increase the complexity and cost of system integration.

[0005] 2. Insufficient data accuracy and consistency: Manual data input and processing are prone to errors, and data accuracy and consistency are difficult to ensure. Lack of effective data verification and validation mechanisms makes it difficult to detect and correct data errors in a timely manner.

[0006] 3. Poor user experience: The user interface design is outdated, the operation is cumbersome, and the user experience is poor. The lack of intelligent functions such as automatic processing and intelligent prompts increases the user's operating burden.

[0007] 4. Insufficient real-time analysis and decision support: The existing system’s real-time data analysis and reporting functions are insufficient and cannot provide timely and accurate financial data to support decision making. The data visualization capabilities are weak, making it difficult for users to intuitively understand and use financial data.

[0008] 5. Insufficient security and privacy protection: Existing systems often lack adequate measures for data security and user privacy protection. Data is vulnerable to attacks or leaks during transmission and storage, and the system does not provide adequate protection for user privacy data, posing a significant security risk.

[0009] Therefore, a financial management system is proposed to address the above shortcomings. Summary of the invention

[0010] The purpose of the present invention is to provide a financial management system to address the deficiencies in the prior art, and the financial management system can well solve the above problems.

[0011] In order to achieve the above requirements, the technical solution adopted by the present invention is: to provide a financial management system, which includes the following modules:

[0012] The bill generation module is used to create new fee items, associate fee items, generate bills, and create unpaid bills;

[0013] The comprehensive charging module is used to find the corresponding customer, select the bill to be paid, select the payment method, and whether to print the receipt. If the receipt is printed, the printed receipt preview is displayed. If the receipt is not printed, the transaction is directly generated to complete the collection function;

[0014] The receipt usage management module is used to process the addition of new receipt books, use receipts in comprehensive charges, display receipt status as received after use, print receipts, determine whether historical bills are refunded, and apply for payment;

[0015] The payment process module is used to process payment applications. Multiple-select receipt information is submitted for payment review. The reviewer determines whether there are any abnormalities in the receipt. If there are no abnormalities, the receipt status is recycled. If there are abnormalities, it is rejected. If the abnormalities cannot be processed, the receipt is invalidated and the customer is fully refunded.

[0016] The prepaid management module is used to realize house account opening, recharging balance, and bill collection.

[0017] Preferably, the charging standard for a newly created fee item includes the fee item name, billing duration unit, charging type, billing method, fixed amount, metering method and whether to charge liquidated damages.

[0018] Preferably, associated fee items include batch association and individual association fee items. When batch association is performed, check all rooms under the project, add bindings, select fee items individually or multiple times, bind the room information with the financial fees that need to be charged for the room, and configure individual fee items. Check a single house and bind individual fee items to the house.

[0019] Preferably, bill generation includes manual bill generation and automatic task bill generation, and includes a batch billing function. Check the resource topology, check the fee items, enter the bill start time and bill end time, and click Generate Bill. Then, the batch bill is manually generated successfully.

[0020] To automatically generate a bill, check the resource topology, check the fee items, click Automatically Generate Bill, enter the bill start time, bill validity period, monthly bill generation time, number of days to delay or advance, and whether to enable it, generate the bill, and the automatic bill generation is complete. The system automatically generates the bill as planned.

[0021] Preferably, when opening a house account, use the batch account opening function, check the resource topology, click batch management, display the user information of the checked room, check the user who needs to open an account, click open account, and successfully open the account.

[0022] Preferably, when recharging the balance, the user is selected to recharge, the payment method is entered, the payment amount is paid, the corresponding bill is generated, and the balance is updated.

[0023] Preferably, when collecting bill payments, select balance deduction to determine whether the account balance is greater than the amount required to be paid. If it is insufficient, it will prompt that the balance is insufficient and needs to be recharged. If it is sufficient, the deduction part will be deducted and the charge will be successful.

[0024] Preferably, when adding a new receipt book, enter the item to which it belongs, the receipt start number, the receipt end number, the maximum number of sheets, the status of the new receipt not yet to be collected, the status changes after collection, and so on. The receipt status includes waiting to be collected, collected, exhausted, and invalid.

[0025] Preferably, when judging whether a historical bill is to be refunded, if a refund is made, the original receipt is invalidated, and the receipt status is displayed as invalidated. It is judged whether there is only one bill in the transaction and a full refund is made. If so, the receipt is not reused, and when the restored bill is charged again, the original receipt information is overwritten. If there is not only one bill and a full refund is made, the receipt is reprinted, and the new receipt overwrites the transaction and bill information of the original receipt, and finally the bill usage information is generated.

[0026] Preferably, when making a payment application, multiple selections of receipt information are submitted for payment review to determine whether there are any abnormalities in the receipt. If there are no abnormalities, the receipt status is recycled. If there are abnormalities, it is rejected and the abnormalities are processed. If it is verified that it cannot be processed, the receipt is invalidated and the customer is fully refunded.

[0027] The advantages of this financial management system are as follows:

[0028] 1. Improve the efficiency of financial data processing: Traditional financial management systems mainly rely on manual input and processing of financial data, which is inefficient and prone to errors. The present invention aims to achieve fast and accurate processing of financial data through automated and intelligent means, thereby improving the efficiency of financial management.

[0029] 2. Ensure the security of financial data: The Internet system on which the financial management system relies is vulnerable to various security threats, such as hacker attacks, data leakage, etc. The present invention needs to solve how to build a complete security system to ensure the security and integrity of financial data.

[0030] 3. Optimize financial decision support: Traditional financial management systems can only provide basic financial data query and report generation functions, and lack in-depth data analysis and decision support capabilities. The present invention needs to solve how to provide more accurate and effective support for financial decision-making through technical means such as data analysis and report management.

[0031] 4. Automating financial processes: Financial management involves multiple links and processes, such as expense reimbursement, fund approval, invoice management, etc. The present invention needs to solve how to reduce manual intervention, reduce operating costs, and improve the efficiency and accuracy of financial processes through the automation function of the financial management system.

[0032] 5. Strengthen the coordination between finance and other businesses: Financial management is closely related to other business links of the enterprise, such as property, investment promotion, inventory, etc. The present invention needs to solve how to achieve the coordinated management of finance and other businesses and improve the overall operational efficiency of the enterprise through the integration of the financial management system and other business systems. BRIEF DESCRIPTION OF THE DRAWINGS

[0033] The drawings described herein are used to provide a further understanding of the present application and constitute a part of the present application. The same reference numerals are used in these drawings to represent the same or similar parts. The exemplary embodiments of the present application and their descriptions are used to explain the present application and do not constitute an improper limitation on the present application. In the drawings:

[0034] Figure 1 The diagram schematically shows a financial management system according to an embodiment of the present application. DETAILED DESCRIPTION

[0035] In order to make the objectives, technical solutions and advantages of the present application more clear, the present application is further described in detail below in conjunction with the accompanying drawings and specific embodiments.

[0036] In the following description, references to "one embodiment", "an embodiment", "an example", "an example", etc. indicate that the embodiment or example described in this way may include specific features, structures, characteristics, properties, elements or limitations, but not every embodiment or example necessarily includes the specific features, structures, characteristics, properties, elements or limitations. In addition, repeated use of the phrase "according to one embodiment of the present application" may refer to the same embodiment, but does not necessarily refer to the same embodiment.

[0037] For the sake of simplicity, certain technical features well known to those skilled in the art are omitted in the following description.

[0038] According to one embodiment of the present application, Figure 1 The specific description of the financial management system is as follows:

[0039] 1. Structural description: The financial management system involved in the present invention is mainly composed of six parts: comprehensive charging, bill management, ticket management, fee management, prepayment management, and report management.

[0040] 2. Principle description:

[0041] Real-time data sharing: Through data transmission and interaction between system modules, real-time data sharing between transaction parties is achieved, thus ensuring the accuracy and consistency of data.

[0042] Avoiding fund management loopholes: The system automatically processes and records transaction data, reducing human intervention and errors, and effectively avoiding economic losses caused by corporate fund management loopholes.

[0043] Reduced workload and human resource savings: The system automatically processes large amounts of financial data, reducing the workload of corporate financial personnel and thus saving society’s human resources.

[0044] 3. Action relationship description

[0045] Bill generation:

[0046] (1) Newly established fee items: The charging standards for newly established fee items mainly include the fee item name, billing time unit, charging type, billing method, fixed amount, measurement method and whether to charge liquidated damages.

[0047] (2) Associated Fees: There are two types of fee association: batch association and individual association. When batch association is performed, check all rooms under the project and add a new binding. You can select single or multiple fee items, such as property fees, water, electricity, and gas fees. Bind the room information with the financial fees that need to be collected for the room. For individual fee item configuration, check a single house and you can bind individual fee items to the house, such as rent.

[0048] (3) Bill generation: There are two modes: manual bill generation and automatic bill generation. For batch billing, select resource topology, select fee items, enter bill start time and bill end time, and click Generate Bill. The batch bill is manually generated successfully. For automatic bill generation, select resource topology, select fee items, click Generate Bill Automatically, enter bill start time, bill validity period, monthly bill generation time, number of days to delay or advance, and whether to enable. Generate bill. Automatic bill generation is completed and the system automatically generates bills as planned.

[0049] (4) The unpaid bill is created successfully.

[0050] Comprehensive charges:

[0051] (1) Find the corresponding customer.

[0052] (2) Select the bill to pay.

[0053] (3)Select a payment method.

[0054] (4) Whether to print receipt: If you print a receipt, the printed receipt preview will be displayed. If you do not print a receipt, the transaction will be generated directly.

[0055] (5) Complete the payment.

[0056] Receipt usage management:

[0057] (1) Add a new receipt book: Enter the item, receipt start number, receipt end number, and maximum number of sheets. Add a new receipt in the status of "Uncollected", and the status will change after collection, and so on. The receipt status includes "Uncollected", "Collected", "Used", and "Voided".

[0058] (2) The receipt is used in the comprehensive charging process and the receipt status will show as received after use.

[0059] (3)Supports receipt printing.

[0060] (4) Determine whether the historical bill is refunded. If a refund is made, the original receipt will be invalidated and the receipt status will be displayed as invalidated. Determine whether there is only one bill in the transaction and a full refund has been made. If so, do not reuse the receipt. When the restored bill is charged again, overwrite the original receipt information. If there is not only one bill and a full refund has been made, reprint the receipt and the new receipt will overwrite the transaction and bill information of the original receipt. Finally, generate bill usage information.

[0061] (5) Payment application: Select multiple receipt information and submit it for payment review. The reviewer will determine whether there are any abnormalities in the receipt. If there are no abnormalities, the receipt status will be recycled. If there are abnormalities, it will be rejected and handled. If the abnormality cannot be handled, the receipt will be invalidated and the customer will be refunded in full.

[0062] 4. Payment process: Payment application: select multiple receipt information and submit for payment review. The reviewer will determine whether there are any abnormalities in the receipt. If there are no abnormalities, the receipt status will be recycled. If there are abnormalities, it will be rejected and handled. If it cannot be handled after verification, the receipt will be invalidated and the customer will be refunded in full.

[0063] 5. Prepaid Payment Management

[0064] (1) House account opening: Batch account opening function, check the resource topology, click Batch Management, display the user information of the checked rooms, check the users who need to open accounts, click Open Account, and the account opening is successful.

[0065] (2) Recharge balance: Select the user to recharge, enter the payment method, and pay the amount. Generate the corresponding bill and collect the payment, and update the balance.

[0066] (3) Bill collection: Select balance deduction to determine whether the account balance is greater than the amount to be paid. If not, a message will appear indicating that the balance is insufficient and that recharge is required. If the balance is sufficient, the deduction amount will be deducted and the payment will be successful.

[0067] The above-mentioned embodiments only represent several implementation methods of the present invention, and the description thereof is relatively specific and detailed, but it cannot be understood as limiting the scope of the present invention. It should be pointed out that, for a person skilled in the art, several modifications and improvements can be made without departing from the concept of the present invention, and these all belong to the protection scope of the present invention. Therefore, the protection scope of the present invention shall be subject to the claims.

Claims

1. A financial management system, characterized in that: The financial management system includes the following modules: The bill generation module is used to create new fee items, associate fee items, generate bills, and create unpaid bills; The comprehensive charging module is used to find the corresponding customer, select the bill to be paid, select the payment method, and whether to print the receipt. If the receipt is printed, the printed receipt preview is displayed. If the receipt is not printed, the transaction is directly generated to complete the collection function; The receipt usage management module is used to process the addition of new receipt books, use receipts in comprehensive charges, display receipt status as received after use, print receipts, determine whether historical bills are refunded, and apply for payment; The payment process module is used to process payment applications. Multiple-select receipt information is submitted for payment review. The reviewer determines whether there are any abnormalities in the receipt. If there are no abnormalities, the receipt status is recycled. If there are abnormalities, it is rejected. If the abnormalities cannot be processed, the receipt is invalidated and the customer is fully refunded. The prepaid management module is used to realize house account opening, recharging balance, and bill collection.

2. The financial management system according to claim 1, characterized in that: The charging standards for the newly created fees include the fee name, billing duration unit, charging type, billing method, fixed amount, measurement method and whether to charge liquidated damages.

3. The financial management system according to claim 1, characterized in that: The associated fee items include batch associated and individual associated fee items. When batch associated, check all rooms under the project, add new bindings, select fee items individually or multiple times, bind the room information with the financial fees to be charged for the room, and configure individual fee items, check a single house, and bind individual fee items to the house.

4. The financial management system according to claim 1, characterized in that: The bill generation includes manual bill generation and automatic task bill generation, and includes a batch billing function. Check the resource topology, check the fee items, enter the bill start time and bill end time, and click Generate Bill. The batch bill is manually generated successfully. To automatically generate a bill, check the resource topology, check the fee items, click Automatically Generate Bill, enter the bill start time, bill validity period, monthly bill generation time, number of days to delay or advance, and whether to enable it, generate the bill, and the automatic bill generation is complete. The system automatically generates the bill as planned.

5. The financial management system according to claim 1, characterized in that: To open a house account in batches, check the resource topology, click Batch Management, display the user information of the checked rooms, check the users who need to open an account, click Open Account, and the account opening will be successful.

6. The financial management system according to claim 1, characterized in that: When recharging the balance, select the user to recharge, enter the payment method, payment amount, generate the corresponding bill collection, and update the balance.

7. The financial management system according to claim 1, characterized in that: When collecting bill payments, select balance deduction to determine whether the account balance is greater than the amount required to be paid. If it is less than the balance required, it will prompt that the balance is insufficient and needs to be recharged. If it is sufficient, the deduction part will be deducted and the charge will be successful.

8. The financial management system according to claim 1, characterized in that: When adding a new receipt book, enter the item, receipt start number, receipt end number, maximum number of sheets, and the status of the new receipt as uncollected. The status will change after collection, and so on. The receipt statuses include uncollected, collected, exhausted, and invalid.

9. The financial management system according to claim 1, characterized in that: When judging whether a historical bill is refunded, if a refund is made, the original receipt will be invalidated, and the receipt status will be displayed as invalidated. It is judged whether there is only one bill in the transaction and a full refund is made. If so, the receipt will not be reused. When the restored bill is charged again, the original receipt information will be overwritten. If there is not only one bill and a full refund is made, the receipt will be reprinted, and the new receipt will overwrite the transaction and bill information of the original receipt, and finally the bill usage information will be generated; When making a payment application, select multiple receipt information and submit it for payment review to determine whether there are any abnormalities in the receipt. If there are no abnormalities, the receipt status will be recycled. If there are abnormalities, it will be rejected and the abnormalities will be handled. If it is verified that it cannot be handled, the receipt will be invalidated and the customer will be refunded in full.

10. A financial management method, characterized in that: The method uses a financial management system as claimed in any one of claims 1 to 9.

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