Government affair scene-based word template online document printing method

Abstract

The invention discloses an online document printing method based on a word template of a government affair scene, and relates to the technical field of data processing. Comprising the steps of (1) selecting a template, (2) filling the template, (3) verifying data, (4) setting a watermark: selecting whether the watermark is generated or not, if the watermark is generated, setting the content and format of the watermark and adding the watermark input by a user into a word template, and (5) generating a document: automatically filling the data input by the user into the word template, and generating a final document file. The generation process comprises data merging, format adjustment and content proofreading, content typesetting is carried out according to the preset format of the Word template, and a document meeting the standard requirement is generated; and step 6, document printing: a printer is connected for printing, or a document file is downloaded to the local for printing.

Description

Technical Field

[0001] The invention discloses a method for online printing of documents using a word template based on a government affairs scenario, and relates to the technical field of data processing. Background Art

[0002] Government departments need to process a large number of documents in their daily work, such as application forms, reports, notices, resolutions, etc. These documents usually have strict format requirements and standard content. The existing document processing process often relies on manual input and local computer operation, which is not only inefficient, but also prone to format errors and inconsistent content. Summary of the invention

[0003] In view of the problems of the prior art, the present invention provides a method for online printing of documents based on a word template in a government affairs scenario, thereby improving the efficiency and accuracy of document processing.

[0004] The specific scheme proposed by the present invention is:

[0005] The present invention provides a method for online printing of documents based on a word template in a government affairs scenario, comprising:

[0006] Step 1: Select a template: Use a browser to access the predefined document template library, select the required Word template, and regularly update the Word templates in the document template library to meet different business needs.

[0007] Step 2: Fill in the template: The selected Word template is automatically loaded and displayed on the user interface. Enter or select the content that needs to be filled in the template on the interface. The content that needs to be filled in includes text, date, number, and option.

[0008] Step 3: Verify data: Verify the content filled in by the user in real time, check the correctness and completeness of the data format according to the preset rules, and if errors are found, prompt the user to make changes and provide correction suggestions.

[0009] Step 4: Set watermark: Choose whether to generate a watermark. If you do, set the watermark content and format. Add the watermark you input to the Word template.

[0010] Step 5: Generate document: Automatically fill the data entered by the user into the Word template to generate the final document file. The generation process includes data merging, format adjustment and content proofreading. The content is formatted according to the preset format of the Word template to generate a document that meets the standard requirements.

[0011] Step 6: Print the document: Connect a printer to print, or download the document file to a local computer for printing.

[0012] Furthermore, step 1 of the method for online printing of documents using a word template based on a government scenario also includes: creating a document template library, wherein the Jacob library is used in combination with Microsoft Word to create a Word template online, the Word template contains predefined placeholders for subsequent filling of data and fixed document content and format, and the Word template is saved as a .docx format file and stored in the document template library.

[0013] Furthermore, step 6 of the method for online printing of documents using a word template based on a government affairs scenario also includes an online preview before printing the document: the generated document file is previewed online to check the content and format of the document. During the preview process, the document is edited and adjusted to ensure the accuracy and standardization of the final document.

[0014] Furthermore, step 7 of the method for online printing of documents based on a word template in a government scenario: saving records, automatically saving the generated document files and the user's operation records for user viewing and management, and also providing historical records for viewing the documents and printing records generated in the past to facilitate the tracing and management of the documents.

[0015] The present invention also provides a device for online printing of documents based on a word template in a government affairs scenario, comprising a template management module, a filling module, a verification module and a printing management module.

[0016] Template management module template selection: use the browser to access the predefined document template library, select the required Word template, and regularly update the Word templates in the document template library to meet different business needs.

[0017] Filling module fills template: the selected Word template is automatically loaded and displayed on the user interface. Enter or select the content to be filled in the template on the interface. The content to be filled in includes text, date, number, and option.

[0018] The verification module verifies data: it verifies the content filled in by the user in real time, checks the correctness and completeness of the data format according to the preset rules, and prompts the user to make corrections if errors are found, and provides correction suggestions.

[0019] Print management module sets watermark: select whether to generate a watermark. If a watermark is generated, set the watermark content and format, and add the watermark entered by the user to the word template.

[0020] The printing management module generates documents: the data entered by the user is automatically filled into the Word template to generate the final document file. The generation process includes data merging, format adjustment and content proofreading. The content is typeset according to the preset format of the Word template to generate documents that meet the standard requirements.

[0021] Print management module prints documents: connect to a printer for printing, or download document files to a local computer for printing.

[0022] Furthermore, the template management module of the device for printing documents online based on word templates in government scenarios also creates a document template library, wherein the Jacob library is used in combination with Microsoft Word to create Word templates online, and the Word templates contain predefined placeholders for subsequent filling of data as well as fixed document content and format. The Word templates are saved as .docx format files and stored in the document template library.

[0023] Furthermore, the printing management module of the device for online printing of documents based on a word template in a government scenario also performs an online preview before printing the document: the generated document file is previewed online to check the content and format of the document, and during the preview process, the document is edited and adjusted to ensure the accuracy and standardization of the final document.

[0024] Furthermore, the device for printing documents online based on a word template in a government scenario also includes a saving module, which saves records and automatically saves generated document files and user operation records for user viewing and management. It also provides historical records for viewing documents and printing records generated in the past to facilitate document tracing and management.

[0025] The benefits of the present invention are:

[0026] Word templates can be quickly created and managed, and user data can be automatically filled into the templates, significantly reducing the need for manual operations. Users can intuitively view and print generated documents through the browser, improving processing efficiency and accuracy. The present invention not only simplifies the document processing process, but also enhances the intelligent level of document processing. BRIEF DESCRIPTION OF THE DRAWINGS

[0027] Figure 1 It is a schematic flow chart of the method of the present invention.

[0028] Figure 2 This is a schematic diagram of the generated word template. DETAILED DESCRIPTION

[0029] The present invention is further described below in conjunction with the accompanying drawings and specific embodiments so that those skilled in the art can better understand the present invention and implement it, but the embodiments are not intended to limit the present invention.

[0030] Example 1

[0031] Environment Preparation

[0032] Jacob Library: Jacob is a library for calling COM objects in Java. It allows Java applications to interact with Microsoft Office.

[0033] POI-TL: POI-TL is a subproject of the Apache POI project, used to operate Microsoft Word (.docx) files and supports template engine functions.

[0034] The present invention provides a method for online printing of documents based on a word template in a government affairs scenario, comprising:

[0035] In step 1, create a document template library, which uses the Jacob library and Microsoft Word to create a Word template online. The Word template contains predefined placeholders, such as {name}, {address}, which are used to fill in data and fixed document content and format. Save the Word template as a .docx format file and store it in the document template library. Figure 2 Application for payment of fees.

[0036] Select a template: Use the browser to access the predefined document template library and select the required Word template, which can include various common document formats such as contracts, reports, application forms, etc. The Word templates in the document template library are regularly updated to meet different business needs.

[0037] Step 2: Fill in the template: The selected Word template is automatically loaded and displayed on the user interface. Enter or select the content that needs to be filled in the template on the interface. The content that needs to be filled in includes text, date, number, and option. Multiple input methods are available, including text box, drop-down list, and check box.

[0038] Step 3: Verify data: Verify the content filled in by the user in real time, and check the correctness and completeness of the data format according to the preset rules, such as format correctness, filling in required items, etc. If errors are found, prompt the user to make changes and provide correction suggestions.

[0039] Step 4: Set watermark: Choose whether to generate a watermark. If you do, set the watermark content and format, and add the watermark entered by the user to the word template.

[0040] Step 5: Generate the document: Use POI-TL to load the Word template selected by the user, and use the template loading engine function of POI-TL to automatically fill the data entered by the user into the Word template to generate the final document file. The generation process includes data merging, format adjustment and content proofreading. The content is laid out according to the preset format of the Word template to generate a document that meets the regulatory requirements.

[0041] Step 6: Print the document: You can choose to print directly through the printer connected to the system, or download the document file to the local computer for printing. A variety of printing formats and setting options are available, such as page size, margin settings, etc.

[0042] It also includes online preview: the generated document file is converted into a PDF format file through the document4j library and output to the browser. The browser loads the converted PDF file through the pdfjs library for online preview to check the content and format of the document. During the preview process, the document is edited and adjusted to ensure the accuracy and standardization of the final document.

[0043] Step 7: Save records. Automatically save the generated document files and user operation records for user viewing and management. It also provides historical records for viewing the documents and printing records generated in the past to facilitate document traceability and management.

[0044] The method of the present invention can perform template management: support the management and maintenance of Word templates, including uploading, updating and deleting templates. Templates can be organized by category, and users can easily find the required templates.

[0045] Real-time data verification: Real-time data verification is performed while users are filling in data to ensure the accuracy and standardization of generated documents. Verification rules can be customized according to document type and business needs.

[0046] Automated processing: Automatically fill user data into the template, reduce manual operations and improve efficiency. The system can handle complex template logic, such as conditional display and dynamic content adjustment.

[0047] Online operation: Users can generate, edit and print documents through a browser without installing additional software. Supports multiple browsers and devices to ensure that users can access and use the system anywhere.

[0048] Diversified output: Supports multiple printing options and formats to meet the needs of different users. In addition to standard printing formats, it also supports exporting documents to PDF, Word and other formats for easy storage and sharing.

[0049] Example 2

[0050] The present invention also provides a device for online printing of documents based on a word template in a government affairs scenario, comprising a template management module, a filling module, a verification module and a printing management module.

[0051] Template management module template selection: use the browser to access the predefined document template library, select the required Word template, and regularly update the Word templates in the document template library to meet different business needs.

[0052] Filling module fills template: the selected Word template is automatically loaded and displayed on the user interface. Enter or select the content to be filled in the template on the interface. The content to be filled in includes text, date, number, and option.

[0053] The verification module verifies data: it verifies the content filled in by the user in real time, checks the correctness and completeness of the data format according to the preset rules, and prompts the user to make corrections if errors are found, and provides correction suggestions.

[0054] Print management module sets watermark: select whether to generate a watermark. If a watermark is generated, set the watermark content and format, and add the watermark entered by the user to the word template.

[0055] The printing management module generates documents: the data entered by the user is automatically filled into the Word template to generate the final document file. The generation process includes data merging, format adjustment and content proofreading. The content is typeset according to the preset format of the Word template to generate documents that meet the standard requirements.

[0056] Print management module prints documents: connect to a printer for printing, or download document files to a local computer for printing.

[0057] As the information interaction and execution process between the modules of the above-mentioned device are based on the same concept as the embodiment of the method of the present invention, the specific contents can be found in the description of the embodiment of the method of the present invention and will not be repeated here.

[0058] Similarly, the device of the present invention can quickly create and manage Word templates, automatically fill user data into the templates, and significantly reduce the need for manual operation. Users can intuitively view and print the generated documents through the browser, which improves processing efficiency and accuracy. The present invention not only simplifies the document processing process, but also enhances the intelligent level of document processing.

[0059] It should be noted that not all steps and modules in the above-mentioned processes and device structures are necessary, and some steps or modules can be ignored according to actual needs. The execution order of each step is not fixed and can be adjusted as needed. The system structure described in the above-mentioned embodiments can be a physical structure or a logical structure, that is, some modules may be implemented by the same physical entity, or some modules may be implemented by multiple physical entities, or some components in multiple independent devices may be implemented together.

[0060] The above-described embodiments are only preferred embodiments for fully illustrating the present invention, and the protection scope of the present invention is not limited thereto. Equivalent substitutions or changes made by those skilled in the art based on the present invention are within the protection scope of the present invention. The protection scope of the present invention shall be subject to the claims.

Claims

1. A method for online printing of documents based on a word template in a government scenario, characterized by: include: Step 1: Select a template: Use a browser to access the predefined document template library, select the required Word template, and regularly update the Word templates in the document template library to meet different business needs. Step 2: Fill in the template: The selected Word template is automatically loaded and displayed on the user interface. Enter or select the content that needs to be filled in the template on the interface. The content that needs to be filled in includes text, date, number, and option. Step 3: Verify data: Verify the content filled in by the user in real time, check the correctness and completeness of the data format according to the preset rules, and if errors are found, prompt the user to make changes and provide correction suggestions. Step 4: Set watermark: Choose whether to generate a watermark. If you do, set the watermark content and format. Add the watermark you input to the Word template. Step 5: Generate document: Automatically fill the data entered by the user into the Word template to generate the final document file. The generation process includes data merging, format adjustment and content proofreading. The content is formatted according to the preset format of the Word template to generate a document that meets the standard requirements. Step 6: Print the document: Connect a printer to print, or download the document file to a local computer for printing.

2. According to claim 1, a method for online printing of documents based on a word template in a government scenario is characterized by: Step 1 also includes: creating a document template library, using the Jacob library and combining it with Microsoft Word to create a Word template online. The Word template contains predefined placeholders for subsequent data filling and fixed document content and format. The Word template is saved as a .docx format file and stored in the document template library.

3. According to claim 1, a method for online printing of documents based on a word template in a government scenario is characterized by: Step 6 also includes online preview before printing the document: preview the generated document file online to check the content and format of the document. During the preview process, edit and adjust the document to ensure the accuracy and standardization of the final document.

4. According to claim 1, a method for online printing of documents based on a word template in a government scenario is characterized in that step 7: saving records, automatically saving the generated document files and the user's operation records for user viewing and management, and providing historical records for viewing the documents and printing records generated in the past to facilitate the tracing and management of the documents.

5. A device for online printing of documents based on a word template in a government scenario, characterized by: Including template management module, filling module, verification module and printing management module, Template management module template selection: use the browser to access the predefined document template library, select the required Word template, and regularly update the Word templates in the document template library to meet different business needs. Filling module fills template: the selected Word template is automatically loaded and displayed on the user interface. Enter or select the content to be filled in the template on the interface. The content to be filled in includes text, date, number, and option. The verification module verifies data: it verifies the content filled in by the user in real time, checks the correctness and completeness of the data format according to the preset rules, and prompts the user to make corrections if errors are found, and provides correction suggestions. Print management module sets watermark: select whether to generate a watermark. If a watermark is generated, set the watermark content and format, and add the watermark entered by the user to the word template. The printing management module generates documents: the data entered by the user is automatically filled into the Word template to generate the final document file. The generation process includes data merging, format adjustment and content proofreading. The content is typeset according to the preset format of the Word template to generate documents that meet the standard requirements. Print management module prints documents: connect to a printer for printing, or download document files to a local computer for printing.

6. According to claim 5, a device for online printing of documents based on a word template in a government scenario is characterized by: The template management module also creates a document template library, which uses the Jacob library and combines it with Microsoft Word to create Word templates online. The Word templates contain predefined placeholders for subsequent data filling and fixed document content and format. The Word templates are saved as .docx format files and stored in the document template library.

7. According to claim 5, a device for online printing of documents based on a word template in a government scenario is characterized by: The print management module also performs an online preview before printing the document: the generated document file is previewed online to check the document content and format. During the preview process, the document is edited and adjusted to ensure the accuracy and standardization of the final document.

8. According to claim 5, a device for online printing of documents based on a word template in a government scenario is characterized by: It also includes a saving module, which saves records and automatically saves generated document files and user operation records for user viewing and management. It also provides historical records for viewing documents and printing records generated in the past to facilitate document tracing and management.

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