Charging data management system and management method

Abstract

The invention relates to a charging data management system and management method, the system comprises a bill database and an invoice database, the bill database comprises an order input module, a bill generation module, a bill auditing module and a bill payment module, and the invoice database comprises a financial management module and an invoice management module. According to the invention, the order input module, the bill generation module, the bill auditing module, the bill payment module, the financial management module and the invoice management module are arranged; the system has the advantages of obviously improving the working efficiency, reducing errors and disputes, providing accurate and timely data support, facilitating the management and use of financial information and the like in a charge management system, and greatly improving the user satisfaction.

Description

Technical Field

[0001] The present invention relates to the technical field of fee management, and in particular to a fee data management system and a management method. Background Art

[0002] With the expansion of business scale and the intensification of competition, traditional manual charging and invoice management can no longer meet the needs of modern enterprises. More and more enterprises need to use more efficient, accurate and automated methods to handle customer expenses. In addition, modern society increasingly relies on technology to support their business, such as through mobile applications, online banking or email services. These technological means provide more convenient, safer and more effective support, allowing enterprises to better meet customer needs. Therefore, the charging management system was born. The charging management system is mainly used to process and solve the problem of corporate bill collection, and requires a complete online process and data flow function.

[0003] The existing system has imperfections in design and function, resulting in cumbersome operations and lengthy processes, which reduces work efficiency and user experience. For example, the lack of automated data entry and processing functions requires employees to manually perform a large number of repetitive steps, which is prone to input errors and data inconsistencies. In addition, the data processing process of the existing charging management system is not standardized or lacks an effective data review mechanism, leading to data accuracy issues. For example, the lack of a strict bill review process and the failure to promptly detect and correct erroneous bill information result in a poor user experience. Summary of the invention

[0004] In view of the deficiencies of the prior art, the present invention provides a fee-charging data management system and management method, which are used to solve the problems raised by the above-mentioned background technology.

[0005] A charging data management system and management method of the present invention includes a bill database and an invoice database;

[0006] The bill database includes an order entry module, a bill generation module, a bill review module and a bill payment module;

[0007] The invoice database includes a financial management module and an invoice management module.

[0008] On the basis of the above technical solution, the present invention can also be improved as follows:

[0009] Furthermore, the order entry module is used for ordinary users to enter order information through the system.

[0010] Furthermore, the bill generation module is used for the system to process orders manually entered by users, the system extracts corresponding bill information data in the order, and stores the bill information data in a bill database.

[0011] Furthermore, the bill review module is used by the administrator to review the bills generated by the system.

[0012] Furthermore, the bill payment module is used to detect the payment status of the bill entered into the system and to judge the payment status.

[0013] Furthermore, the financial management module is used for the administrator to view the bill information of the completed payment in the system.

[0014] Furthermore, the invoice management module is used by the administrator to issue invoices for bills that have been paid and manage the corresponding invoice record information bound to the bills;

[0015] A management method of a fee-based data management system, based on the above-mentioned fee-based data management system, the method comprises the following steps:

[0016] S1. The user logs in to the system and enters the order information into the system through the order entry module of the system, where the order data includes basic order related information and billing information;

[0017] S2. The system automatically extracts the billing information contained in the order entered by the user, and generates a bill for the corresponding order through the bill generation module, and the extracted data is stored in the bill database;

[0018] S3. The bill data generated by the system will be transmitted to the bill review module, which will assign the bill review status;

[0019] S4. The bill data flows to the bill payment module through the bill review module. The bill payment module of the system determines the payment status of the bill. If the bill payment is successful, it flows into the financial management module. If it is unsuccessful, the data is stored in the bill payment module.

[0020] S5. The bill data of successful payment flows into the financial management module, and the administrator can view all the bill data of completed payment in the financial management module;

[0021] S6. The administrator can process the invoices for the paid bills in the invoice management module and perform bill-related invoice management.

[0022] Compared with the prior art, the present invention has the following beneficial effects:

[0023] 1. Automation and efficiency improvement. The fee management system can automate many tedious management tasks, reduce manual errors, and save time and resources.

[0024] 2. Data accuracy and consistency. Through systematic data collection, verification and processing processes, the charging management system can ensure the accuracy and consistency of data, which helps to avoid manual processing errors and data inconsistencies and provide a high-quality data foundation.

[0025] 3. Improved user experience and satisfaction. The charging management system can provide a convenient user experience and improve user satisfaction. Users can easily view bills, make payments, and receive timely services and support.

[0026] To sum up, the present invention, through the set order entry module, bill generation module, bill review module, bill payment module, financial management module and invoice management module, has the functions and benefits in the charging management system, which can significantly improve work efficiency, reduce errors and disputes, provide accurate and timely data support, facilitate the management and use of financial information, etc., and greatly improve user satisfaction. BRIEF DESCRIPTION OF THE DRAWINGS

[0027] The drawings described herein are used to provide a further understanding of the present application and constitute a part of the present application. The illustrative embodiments of the present application and their descriptions are used to explain the present application and do not constitute an improper limitation on the present application. In the drawings:

[0028] Figure 1 A flow chart is used for the present invention. DETAILED DESCRIPTION

[0029] The following will disclose multiple embodiments of the present invention with diagrams. For the purpose of clear description, many physical details will be described together in the following description. However, it should be understood that these physical details should not be used to limit the present invention. In other words, in some embodiments of the present invention, these physical details are not necessary. In addition, for the purpose of simplifying the diagram, some conventional structures and components will be depicted in a simple schematic manner in the diagram.

[0030] In addition, the terms "horizontal", "vertical", "overhanging" and the like do not mean that the components are required to be absolutely horizontal or overhanging, but can be slightly tilted. For example, "horizontal" only means that its direction is more horizontal than "vertical", and does not mean that the structure must be completely horizontal, but can be slightly tilted.

[0031] In the description of this technology, it is also necessary to explain that, unless otherwise clearly specified and limited, the terms "set", "install", "connect", and "connect" should be understood in a broad sense, for example, it can be a fixed connection, a detachable connection, or an integral connection; it can be a mechanical connection or an electrical connection; it can be a direct connection, or it can be indirectly connected through an intermediate medium, or it can be the internal communication of two components. For ordinary technicians in this field, the specific meanings of the above terms in this technology can be understood according to specific circumstances.

[0032] In addition, the technical solutions between the various embodiments can be combined with each other, but it must be based on the fact that ordinary technicians in the field can implement it. When the combination of technical solutions is contradictory or cannot be implemented, it should be deemed that such combination of technical solutions does not exist and is not within the scope of protection required by the present invention.

[0033] See also Figure 1 The present invention discloses a charging data management system, including a bill database and an invoice database. The bill database includes an order entry module, a bill generation module, a bill review module and a bill payment module.

[0034] In this embodiment, the order entry module is used for ordinary users to enter order information through the system, and the order information includes billing information corresponding to the order.

[0035] It should be noted that the order entry module is a key module for recording and managing customer order information. When a customer places an order, the user of the fee management system can enter order-related information in this module, such as order number, product information, quantity, unit price, etc. The entered order information will be stored in the system's database to provide data support for subsequent bill generation and management. When users use the order entry module, they can enter order information conveniently and quickly, reducing the tedious steps of traditional manual operations and improving work efficiency. Automatic entry of order information can reduce the risk of manual operation errors and ensure the accuracy and consistency of order information.

[0036] In this embodiment, the bill generation module is used by the system to process orders manually entered by users. The system extracts the corresponding bill information in the order, such as the payment amount, payee and payee, payment method, etc. to generate a bill corresponding to the order, and the bill data is stored in the bill database.

[0037] Specifically, the bill generation module is responsible for generating corresponding bills based on the entered order information. The module will automatically calculate the order amount, add taxes, generate invoice numbers, etc. The generated invoice can be set according to the company's prescribed format or customer requirements. The settings of the bill generation module are combined with the settings of the order entry module, so that the system can realize the function of automatic invoice generation, avoid manual calculation or transcription errors, ensure the accuracy of the invoice, and automatically calculate the order amount and add taxes. Operations such as can save time and energy and improve work efficiency.

[0038] In this embodiment, the bill review module is used by the administrator to review the bills generated by the system to ensure the validity and rationality of the bills.

[0039] It should be noted that by establishing a bill review process, reviewers can review the bill content, check the order and expense information, and approve or return the bill for review after confirmation. The bill review module can ensure the accuracy of bill information, avoid errors and unnecessary disputes. Establishing a bill review process can also provide participation and supervision by reviewers, strengthen the management and control of bills, and improve the safety factor of the entire charging management process.

[0040] In this embodiment, the bill payment module is used to detect the payment status of the bill entered into the system. If the payment is completed, the bill data enters the financial management module; if the payment is not completed, the system prompts the bill payment status.

[0041] It should be noted that the bill payment module is used to process bill payment operations. During the payment process, users can choose the payment method and fill in the corresponding payment amount. The system will record the payment information and automatically generate a payment voucher. The bill payment module provides a convenient and fast payment process that can save users' time and energy. At the same time, the system records payment information to ensure the accuracy and timeliness of payment and avoid omissions or errors. Users can easily view bills, make payments, and receive timely services and support.

[0042] The invoice database includes a financial management module and an invoice management module.

[0043] In this embodiment, the financial management module is used for the administrator to view the bill information of the completed payment in the system.

[0044] It should be noted that the financial management module is the core module for comprehensive management and statistics of bills and financial information. The staff of the system can perform bill queries, financial report generation, expense statistics and other operations in this module. In addition, the financial management module can also be integrated with other financial systems (such as accounting systems) to achieve data sharing and transmission.

[0045] Through the financial management module, staff in the system can easily manage, query and analyze bills to achieve comprehensive monitoring of bill information. The financial management module can also automatically generate financial statements based on the bills and transaction information in the system to provide data support for the company's decision-making.

[0046] In this embodiment, the invoice management module is used by the administrator to issue invoices for bills that have been paid and to manage the corresponding invoice record information bound to the bills.

[0047] It should be noted that the invoice management module is used to manage and issue invoices. Users can apply for, issue, print and mail invoices in this module. The invoice management module can automatically generate corresponding invoices based on billing information and record the invoices in the system for management.

[0048] The invoice management module provides effective management of invoices, including issuance, printing, and mailing, reducing the workload and error rate of invoice management. The invoice management module can ensure that customers can obtain and use invoices in a timely manner, thereby improving customer satisfaction.

[0049] Based on the above-mentioned fee-charging data management system, a management method of the fee-charging data management system is provided in this embodiment, and the management method includes the following steps:

[0050] S1. The user logs in to the system and enters the order information into the system through the system's order entry module, where the order data includes basic order-related information and billing information.

[0051] S2. The system automatically extracts the billing information contained in the order entered by the user. The system generates a bill for the corresponding order through a bill generation module, and the extracted data is stored in a bill database.

[0052] S3. The bill data generated by the system will be transmitted to the bill review module, which will assign the bill review status.

[0053] S4. The bill data flows to the bill payment module through the bill review module. The bill payment module of the system determines the payment status of the bill. If the bill payment is successful, it flows into the financial management module. If it is unsuccessful, the data is stored in the bill payment module.

[0054] S5. The bill data of successful payment flows into the financial management module, and the administrator can view all the bill data of completed payment in the financial management module.

[0055] S6. The administrator can process the invoices for the paid bills in the invoice management module and perform bill-related invoice management.

[0056] The above description is only an embodiment of the present invention and is not intended to limit the present invention. For those skilled in the art, the present invention may have various modifications and variations. Any modification, equivalent substitution, improvement, etc. made within the spirit and principle of the present invention should be included in the scope of the claims of the present invention.

Claims

1. A charging data management system, characterized in that: Includes billing database and invoice database; The bill database includes an order entry module, a bill generation module, a bill review module and a bill payment module; The invoice database includes a financial management module and an invoice management module.

2. A charging data management system according to claim 1, characterized in that: The order entry module is used by ordinary users to enter order information through the system.

3. A charging data management system according to claim 1, characterized in that: The bill generation module is used for the system to process orders manually entered by users. The system extracts the corresponding bill information data in the order and stores the bill information data in the bill database.

4. A charging data management system according to claim 1, characterized in that: The bill review module is used by administrators to review bills generated by the system.

5. A charging data management system according to claim 1, characterized in that: The bill payment module is used to detect the payment status of the bill entered into the system and to judge the payment status.

6. A charging data management system according to claim 1, characterized in that: The financial management module is used by administrators to view bill information of completed payments in the system.

7. A charging data management system according to claim 1, characterized in that: The invoice management module is used by the administrator to issue invoices for bills that have been paid and to manage the corresponding invoice record information bound to the bills.

8. A method for managing a fee-charging data management system, characterized in that: Based on a charging data management system according to claims 1-7, the method comprises the following steps: S1. The user logs in to the system and enters the order information into the system through the order entry module of the system, where the order data includes basic order related information and billing information; S2. The system automatically extracts the billing information contained in the order entered by the user, and generates a bill for the corresponding order through the bill generation module, and the extracted data is stored in the bill database; S3. The bill data generated by the system will be transmitted to the bill review module, which will assign the bill review status; S4. The bill data flows to the bill payment module through the bill review module. The bill payment module of the system determines the payment status of the bill. If the bill payment is successful, it flows into the financial management module. If it is unsuccessful, the data is stored in the bill payment module. S5. The bill data of successful payment flows into the financial management module, and the administrator can view all the bill data of completed payment in the financial management module; S6. The administrator can process the invoices for the paid bills in the invoice management module and perform bill-related invoice management.

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