Enterprise purchase management system and management method

Abstract

The invention relates to an enterprise purchase management system and management method, and the system comprises a purchase budget module, a purchase application module, a purchase order module, a purchase approval module, a purchase money-transfer module, a purchase statistics module and a purchase order database, and the purchase order database is used for maintaining the data circulation and function operation of the whole system; according to the purchasing management system, purchasing activities in an enterprise are optimized through an automatic and standardized purchasing process, the purchasing management system manages purchasing data of the enterprise in a centralized manner, the purchasing data comprise supplier information, purchasing orders, contracts, payment and the like, the purchasing management system can comprehensively analyze and report the purchasing data, and the purchasing efficiency is improved. The procurement management system guarantees the security and compliance of data through a strict security and authority management mechanism, and the system ensures that only authorized personnel can access and operate sensitive data through the technical means of authority control, data encryption and the like, thereby preventing information leakage and illegal access.

Description

Technical Field

[0001] The present invention relates to the technical field of enterprise management systems, and in particular to an enterprise procurement management system and a management method. Background Art

[0002] Traditional corporate procurement management methods mostly use manual operations, which leads to problems such as data dispersion, repeated entry, and difficulty in coordination. Manual operations are prone to errors and delays, and it is difficult for staff to analyze data information. The manually generated analysis report data is not accurate enough and cannot clearly reflect important information such as procurement costs and goods information. In addition, manual operations are also prone to data loss, data leakage, etc., posing security risks. Summary of the invention

[0003] In view of the deficiencies in the prior art, the present invention provides an enterprise procurement management system and management method, which are used to solve the problems raised by the above-mentioned background technology.

[0004] An enterprise procurement management system of the present invention includes a procurement budget module, a procurement application module, a procurement order module, a procurement approval module, a procurement appropriation module, a procurement statistics module and a procurement order database, wherein the procurement order database is used to maintain data flow and functional operation of the entire system.

[0005] As a further improvement of the present invention, the procurement budget module is used for ordinary users to enter procurement-related information such as items to be purchased and amounts according to actual procurement situations, so as to construct a procurement budget, thereby facilitating enterprises to calculate procurement costs.

[0006] As a further improvement of the present invention, the purchase application module is used for users to make purchase applications after completing the purchase budget filling. The purchase application is initiated by an ordinary user and reviewed by an administrator.

[0007] As a further improvement of the present invention, the purchase order module is used to record the purchase content applied for by the user, and the purchase application content filled in by the user in the system will generate a corresponding purchase order by the system.

[0008] As a further improvement of the present invention, the purchase approval module is used for users to push the orders that have been entered and generated to the administrator for review, and the administrator decides whether to approve the purchase after reviewing the content.

[0009] As a further improvement of the present invention, the purchase allocation module is used for the administrator to process the allocation for the approved purchase order after the administrator has approved the order information entered by the user.

[0010] As a further improvement of the present invention, the purchase statistics module is used to display purchase order data in the system. This module displays order data and order amount and other data of orders that have been approved and funded in the system.

[0011] A management method for an enterprise procurement management system, based on the enterprise procurement management system described above, takes the use of the enterprise procurement management system and the management method by a single ordinary user and a system administrator as an example, and the management method includes the following steps:

[0012] Step 1: The user logs in to the procurement management system and enters the content and list to be purchased through the procurement budget module, which contains the corresponding procurement content information;

[0013] Step 2: The entered purchase information will be entered into the purchase requisition module to generate the corresponding purchase order;

[0014] Step 3: The purchase order module is used to manage the purchase orders generated in the system, and the purchase order data is entered into the purchase order database;

[0015] Step 4: The purchase order generated by the system is transferred to the administrator through the purchase approval module, and the administrator can approve the corresponding order;

[0016] Step 5: The approved purchase order enters the purchase appropriation module, and the system pays the corresponding amount to the payee through the purchase appropriation module;

[0017] Step 6. All order data is stored in the purchasing statistics module, and the system presents the corresponding order data analysis results through a visualization page.

[0018] Compared with the prior art, the present invention has the following beneficial effects:

[0019] 1. Process optimization: The procurement management system optimizes the internal procurement activities of the enterprise by automating and standardizing the procurement process.

[0020] 2. Centralized data management: The procurement management system centrally manages the company's procurement data, including supplier information, purchase orders, contracts, payments, etc.

[0021] 3. Data analysis and reporting: The procurement management system can conduct comprehensive analysis and reporting on procurement data.

[0022] 4. Security and authority management: Procurement management involves sensitive information and important data, such as supplier prices, contract terms, etc. The procurement management system ensures data security and compliance through strict security and authority management mechanisms. The system uses technical means such as authority control and data encryption to ensure that only authorized personnel can access and operate sensitive data, preventing information leakage and illegal access. BRIEF DESCRIPTION OF THE DRAWINGS

[0023] The drawings described herein are used to provide a further understanding of the present application and constitute a part of the present application. The illustrative embodiments of the present application and their descriptions are used to explain the present application and do not constitute an improper limitation on the present application. In the drawings:

[0024] Figure 1 It is a schematic diagram of the system framework structure of the present invention;

[0025] Figure 2 It is a schematic diagram of the steps of the management method of the present invention. DETAILED DESCRIPTION

[0026] The following will disclose multiple embodiments of the present invention with diagrams. For the purpose of clear description, many physical details will be described together in the following description. However, it should be understood that these physical details should not be used to limit the present invention. In other words, in some embodiments of the present invention, these physical details are not necessary. In addition, for the purpose of simplifying the diagram, some conventional structures and components will be depicted in a simple schematic manner in the diagram.

[0027] In addition, the technical solutions between the various embodiments can be combined with each other, but it must be based on the fact that ordinary technicians in the field can implement it. When the combination of technical solutions is contradictory or cannot be implemented, it should be deemed that such combination of technical solutions does not exist and is not within the scope of protection required by the present invention.

[0028] See also Figure 1 , an enterprise procurement management system of the present invention comprises:

[0029] The procurement budget module is used by ordinary users to enter procurement-related information such as items to be purchased and amounts based on actual procurement situations, and is used to build procurement budgets to facilitate enterprises to calculate procurement costs.

[0030] The main function of the procurement budget module is to help enterprises control and manage procurement costs and ensure reasonable resource allocation and expenditure management. It provides a centralized platform that enables enterprises to clearly formulate procurement budgets for each time period. By setting and tracking budget targets, enterprises can better plan and control procurement expenditures.

[0031] The procurement budget module helps enterprises set budget limits during the procurement process to avoid overspending and financial pressure beyond their capacity. Through reasonable budget allocation, enterprises can optimize resource allocation to different procurement projects and departments, thereby improving overall business efficiency. By tracking the difference between actual expenditure and budget, enterprises can promptly discover and resolve cost overruns so as to take appropriate measures for cost control.

[0032] The purchase application module is used by users to submit purchase applications after completing the purchase budget. Purchase applications are initiated by ordinary users and reviewed by administrators.

[0033] The main function of the purchase application module is to standardize and simplify the purchase process, improve purchase efficiency and management level. It provides a centralized platform where employees can submit purchase requirements and obtain the legitimacy and accuracy of purchase approval through the approval process. At the same time, it also provides enterprises with the tracking and monitoring of purchase requirements so as to meet the purchase requirements of enterprises in a timely manner.

[0034] By submitting purchase applications online, the tediousness and delay of traditional paper application forms can be avoided, the efficiency of application and approval can be improved, and time can be saved. By statistics and analysis of purchase application data, enterprises can understand the purchase needs of different departments and provide data support for supplier negotiations and cooperation.

[0035] Purchase order module: The purchase order module is used to record the purchase content applied by the user. The purchase application content filled in by the user in the system will generate the corresponding purchase order by the system.

[0036] The main function of the purchase order module is to manage and monitor the purchase process to ensure the accuracy and timeliness of purchases. It provides a centralized platform for buyers to create and manage purchase orders, and ensures the legality and smoothness of purchases through approval processes and logistics management. At the same time, it also provides enterprises with the tracking and monitoring of purchase orders to meet the needs of enterprises in a timely manner.

[0037] By creating purchase orders online, the tediousness and delay of traditional paper orders are reduced, the efficiency of order creation and processing is improved, and time is saved. Through the approval process and material upload function, the purchase order module can ensure the rationality and compliance of the purchase order, thereby avoiding invalid and unnecessary procurement expenses and controlling procurement costs.

[0038] The purchase approval module is used by users to push the entered and generated orders to the administrator for review. The administrator will decide whether to approve the purchase after reviewing the content.

[0039] The main function of the purchase approval module is to manage and monitor the approval process of purchase orders to ensure the compliance and standardization of purchases. It provides a centralized platform for purchasers to submit purchase order approval applications and ensure that purchases comply with corporate regulations through the approval process. At the same time, it also provides management with the ability to track and query the approval status and historical records of purchase orders, so as to timely grasp and monitor the company's procurement activities.

[0040] The procurement approval module can set up approval processes according to the company's regulations and policies to ensure the compliance and standardization of purchase orders to prevent illegal procurement and violations. By submitting approval applications online and performing electronic approval operations, it reduces the tediousness and time-consuming nature of traditional approvals, improves approval efficiency, and saves time and costs. Through notification and reminder functions, the procurement approval module can promptly notify relevant personnel to perform approval operations and promote communication and collaboration across departments.

[0041] The procurement allocation module is used by the administrator to process the allocation of funds for the approved purchase orders after the administrator has approved the order information entered by the user.

[0042] The main function of the procurement funding module is to manage and control the use of procurement funds and ensure that the funds are spent in accordance with the prescribed funding process and procedures. It provides a centralized platform for purchasers to submit funding applications and ensure that the funding complies with the company's regulations through the approval process. At the same time, it also provides the finance department with tracking and querying of funding status and historical records, so as to timely grasp and monitor the company's fund usage.

[0043] The procurement grant module can set up the approval process for the use of funds according to the company's regulations, ensure the compliance and control of funds, and avoid abuse and waste of funds. Through the grant record and historical query functions, you can understand the situation and use of each grant at any time, which enhances the transparency and traceability of fund use. The procurement grant module can reduce the tediousness and time-consumingness of traditional grant operations, simplify the grant application and approval process, improve work efficiency, and save time and labor costs.

[0044] Procurement Statistics Module: The procurement statistics module is used to display purchase order data within the system. This module displays the order data and order amount of orders that have been approved and funded within the system.

[0045] The main function of the procurement statistics module is to analyze and compile statistics on the procurement data of the enterprise, and provide data support and decision-making basis for the enterprise management. Through the statistics of procurement data, we can understand the procurement situation, supplier performance, procurement costs and other information, so as to evaluate the procurement effect, optimize procurement strategy, control procurement costs and improve the level of supply chain management.

[0046] The procurement statistics module provides intuitive and accurate procurement data, which helps the management of the company make decisions. By analyzing the procurement data, you can understand the procurement trend, procurement cost distribution, supplier performance and other information, so as to make more accurate decisions. By statistics and analysis of procurement costs, the procurement statistics module can help companies understand the composition and distribution of procurement costs, so as to find out potential problems in cost control and reasonably control procurement costs.

[0047] Purchase order database, the purchase order database provides analysis and statistical functions of purchase order data, which can help enterprises conduct data analysis, provide data support and basis for decision-making, optimize procurement strategies and control procurement costs, and is used to maintain the data flow and functional operation of the entire system.

[0048] See also Figure 2 A management method for an enterprise procurement management system is provided. Based on the enterprise procurement management system described above, taking a single common user and a system administrator to implement the use of the enterprise procurement management system and the management method as an example, the management method includes the following steps:

[0049] Step 1: The user logs in to the procurement management system and enters the content and list to be purchased through the procurement budget module, which contains the corresponding procurement content information;

[0050] Step 2: The entered purchase information will be entered into the purchase requisition module to generate the corresponding purchase order;

[0051] Step 3: The purchase order module is used to manage the purchase orders generated in the system, and the purchase order data is entered into the purchase order database;

[0052] Step 4: The purchase order generated by the system is transferred to the administrator through the purchase approval module, and the administrator can approve the corresponding order;

[0053] Step 5: The approved purchase order enters the purchase appropriation module, and the system pays the corresponding amount to the payee through the purchase appropriation module;

[0054] Step 6. All order data is stored in the purchasing statistics module, and the system presents the corresponding order data analysis results through a visualization page.

[0055] The above description is only an embodiment of the present invention and is not intended to limit the present invention. For those skilled in the art, the present invention may have various modifications and variations. Any modification, equivalent substitution, improvement, etc. made within the spirit and principle of the present invention should be included in the scope of the claims of the present invention.

Claims

1. An enterprise procurement management system, characterized by: It includes a procurement budget module, a procurement application module, a procurement order module, a procurement approval module, a procurement appropriation module, a procurement statistics module and a procurement order database. The procurement order database is used to maintain the data flow and functional operation of the entire system.

2. The enterprise procurement management system according to claim 1, characterized in that: The procurement budget module is used by ordinary users to enter procurement-related information such as items to be purchased and amounts according to actual procurement situations, so as to construct procurement budgets and facilitate enterprises to calculate procurement costs.

3. The enterprise procurement management system according to claim 1, characterized in that: The purchase application module is used for users to make purchase applications after completing the purchase budget. Purchase applications are initiated by ordinary users and reviewed by administrators.

4. The enterprise procurement management system according to claim 1, characterized in that: The purchase order module is used to record the purchase content applied for by the user. The purchase application content filled in by the user in the system will generate a corresponding purchase order by the system.

5. The enterprise procurement management system according to claim 1, characterized in that: The purchase approval module is used for users to push the entered and generated orders to the administrator for review, and the administrator decides whether to approve the purchase after reviewing the content.

6. The enterprise procurement management system according to claim 1, characterized in that: The purchase allocation module is used for the administrator to process the allocation for the approved purchase order after approving the order information entered by the user.

7. The enterprise procurement management system according to claim 1, characterized in that: The procurement statistics module is used to display procurement order data within the system. This module displays order data and order amounts of orders that have been approved and allocated within the system.

8. A management method for an enterprise procurement management system, characterized by: Based on the enterprise procurement management system described in claims 1 to 7, taking the use of the enterprise procurement management system and the management method by a single ordinary user and a system administrator as an example, the management method includes the following steps: Step 1: The user logs in to the procurement management system and enters the content and list to be purchased through the procurement budget module, which contains the corresponding procurement content information; Step 2: The entered purchase information will be entered into the purchase requisition module to generate the corresponding purchase order; Step 3: The purchase order module is used to manage the purchase orders generated in the system, and the purchase order data is entered into the purchase order database; Step 4: The purchase order generated by the system is transferred to the administrator through the purchase approval module, and the administrator can approve the corresponding order; Step 5: The approved purchase order enters the purchase appropriation module, and the system pays the corresponding amount to the payee through the purchase appropriation module; Step 6. All order data is stored in the purchasing statistics module, and the system presents the corresponding order data analysis results through a visualization page.

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