Enterprise reimbursement management system and management method

Abstract

The invention relates to an enterprise reimbursement management system and method, and the system comprises an event creation module, a reimbursement filling module, a reimbursement order module, a reimbursement auditing module, a reimbursement payment module, a reimbursement statistics module, and a reimbursement order database, and is used for maintaining the data circulation and function operation of the whole system. The system mainly solves the problems that the enterprise reimbursement process is not standard, data is not safe and the like, the system automatically processes the reimbursement process including expense application, approval, reimbursement recording and the like, manual intervention and tedious manual operation are reduced, efficiency and accuracy are improved, the system provides online application and approval functions, and the enterprise reimbursement efficiency is improved. The applicant and the approver can submit and process the reimbursement application in an electronic mode anytime and anywhere, the approval period is greatly shortened, and the response speed is improved.

Description

Technical Field

[0001] The present invention relates to the technical field of enterprise management systems, and in particular to an enterprise reimbursement management system and a management method. Background Art

[0002] The traditional corporate reimbursement method has the following shortcomings:

[0003] 1. Complicated process: The traditional corporate reimbursement method usually requires employees to manually fill out paper reimbursement forms, which then go through multiple levels of approval processes and are finally reviewed and written off by financial personnel. This process takes a lot of time and effort, and is prone to problems such as missing information and filling errors.

[0004] 2. Prone to violations: Traditional corporate reimbursement methods rely on manually filled reimbursement documents, which are prone to violations such as false reporting, repeated reimbursement, and over-limit reimbursement. These behaviors will not only cause financial losses to the company, but also affect employees' work enthusiasm and teamwork atmosphere.

[0005] 3. Difficult to monitor and control: Traditional corporate reimbursement methods lack the ability to monitor and control in real time. Financial personnel often need to spend a lot of time to sort out and check paper reimbursement forms, and are prone to omissions and errors. At the same time, it is difficult to conduct effective statistics and analysis on a large amount of reimbursement data, making it difficult for companies to control expenses;

[0006] 4. Inconvenient data management and query: Traditional corporate reimbursement methods make it difficult to achieve centralized data management and quick query. It is difficult for financial personnel to timely understand the reimbursement status and trends of different employees, which affects financial decision-making and budget arrangements.

[0007] Therefore, it is necessary to design an enterprise reimbursement management system and management method to solve the above technical problems. Summary of the invention

[0008] In view of the deficiencies in the prior art, the present invention provides an enterprise reimbursement management system and management method, which are used to solve the problems raised by the above-mentioned background technology.

[0009] An enterprise reimbursement management system of the present invention includes an event creation module, a reimbursement filling module, a reimbursement order module, a reimbursement review module, a reimbursement allocation module, a reimbursement statistics module, and a reimbursement order database, which are used to maintain data flow and functional operation of the entire system.

[0010] As a further improvement of the present invention, the event creation module is used for ordinary users to log in to the system to create relevant events involving reimbursement through this module, which are used for subsequent binding with reimbursement orders and expenses. The events are used to explain the transaction reasons of the reimbursement orders.

[0011] As a further improvement of the present invention, the reimbursement filling module is used for users to fill in relevant reimbursement information according to the created events, such as the time period in which the expenses to be reimbursed were incurred, the amount of the expenses, the purpose of the expenses, and other information.

[0012] As a further improvement of the present invention, the reimbursement order module is used by the system to create a reimbursement order according to the event and reimbursement information filled in by the user, which includes the event associated with the reimbursement and the relevant information required for the reimbursement.

[0013] As a further improvement of the present invention, the reimbursement review module is used for the system administrator to review the reimbursement orders created by users and decide to approve or reject the reimbursement orders applied for by users according to actual conditions.

[0014] As a further improvement of the present invention, the reimbursement allocation module is used by the system to process allocations for orders that have been reviewed and approved, and to allocate the reimbursement amount to a corresponding collection account.

[0015] As a further improvement of the present invention, the reimbursement statistics module is used to collect data related to reimbursement orders in the statistics system, present it in a visual manner and support report export.

[0016] A management method of an enterprise expense management system, based on the above-mentioned enterprise expense management system, a method for implementing the enterprise expense management system with a single common user and a system administrator includes the following steps:

[0017] S1. Ordinary users log in to the system and fill in the event content related to reimbursement through the event creation module, clearly stating the event content and information involved in the reimbursement.

[0018] S2. After filling in the event content, the user fills in the reimbursement related information through the reimbursement filling module, such as the reimbursement expenses, the time period in which the reimbursement expenses were incurred, and other information.

[0019] S3. The system associates the event information and reimbursement information filled in by the user through the reimbursement order module to generate a corresponding reimbursement order.

[0020] S4. The generated reimbursement order is transferred to the administrator system, and the administrator decides to approve or reject the reimbursement order submitted by the employee based on the actual situation.

[0021] S5. Orders that have passed the administrator's review in the system will be paid directly to the receiving account through the system's reimbursement module.

[0022] S6. The reimbursement statistics module aggregates all system reimbursement order data for visualization and reimbursement export functions within the system.

[0023] Compared with the prior art, the present invention has the following beneficial effects:

[0024] 1. Automated reimbursement process: There are a lot of manual operations in the traditional reimbursement management process, which consumes time and energy. The enterprise reimbursement management system uses technology to automate the process, including online filling, electronic approval and the generation of electronic reimbursement forms, which reduces tedious manual operations and improves efficiency.

[0025] 2. Digital data management: Paper documents and manual records in traditional reimbursement management are prone to information loss and errors. The enterprise reimbursement management system uses digital technology to store reimbursement-related data in the database, achieve efficient management and accurate recording of information, and provide data traceability and queryability.

[0026] 3. Expense control and approval mechanism: The enterprise reimbursement management system realizes the automation of expense control and approval process by setting budget and approval rules. The system can review reimbursement applications according to the set rules to ensure the rationality and compliance of expenses, while improving the efficiency of approval.

[0027] 4. Data analysis and report generation: The enterprise reimbursement management system can collect and analyze reimbursement data and generate relevant reports and charts. Through data analysis, the enterprise can understand the expenditure of various expenses, discover potential cost savings and management optimization opportunities, and provide a basis for decision-making. BRIEF DESCRIPTION OF THE DRAWINGS

[0028] The drawings described herein are used to provide a further understanding of the present application and constitute a part of the present application. The illustrative embodiments of the present application and their descriptions are used to explain the present application and do not constitute an improper limitation on the present application. In the drawings:

[0029] Figure 1 It is a schematic diagram of the system framework of the present invention;

[0030] Figure 2 It is a schematic flow chart of the management method steps of the present invention. DETAILED DESCRIPTION

[0031] The following will disclose multiple embodiments of the present invention with diagrams. For the purpose of clear description, many physical details will be described together in the following description. However, it should be understood that these physical details should not be used to limit the present invention. In other words, in some embodiments of the present invention, these physical details are not necessary. In addition, for the purpose of simplifying the diagram, some conventional structures and components will be depicted in a simple schematic manner in the diagram.

[0032] In addition, the technical solutions between the various embodiments can be combined with each other, but it must be based on the fact that ordinary technicians in the field can implement it. When the combination of technical solutions is contradictory or cannot be implemented, it should be deemed that such combination of technical solutions does not exist and is not within the scope of protection required by the present invention.

[0033] See also Figure 1 , an enterprise reimbursement management system of the present invention comprises

[0034] Event creation module: The event creation module is used by ordinary users to log in to the system and create related events involving reimbursement through this module, which are used for subsequent binding with reimbursement orders and expenses. The events are used to explain the transaction reasons of the reimbursement orders.

[0035] The event creation module allows users to create reimbursement events and fill in relevant information, including reimbursement type, amount, time, etc. It provides a convenient way for users to create reimbursement events, ensures the standardization and accuracy of the reimbursement process, and provides a starting point for subsequent reimbursement filling, review and statistics.

[0036] The reimbursement filling module is used by users to fill in relevant reimbursement information based on the events that have been created, such as the time period in which the expenses to be reimbursed were incurred, the amount of the expenses, the purpose of the expenses, and other information.

[0037] The reimbursement filling module allows reimbursement participants to fill in detailed reimbursement information, including attachments, instructions, etc., which facilitates reimbursement participants to record and explain their own reimbursements, reduces subsequent communication costs, and provides necessary information for subsequent reimbursement order generation

[0038] Reimbursement order module: The reimbursement order module is used by the system to create a reimbursement order based on the event and reimbursement information filled in by the user, which contains the events associated with the reimbursement and the relevant information required for reimbursement.

[0039] The reimbursement order module can generate reimbursement orders and organize the information in the reimbursement filling module into an order format, making the reimbursement process more standardized and facilitating subsequent review and statistical analysis, serving as the basis for subsequent reimbursement review and reimbursement funding.

[0040] The reimbursement review module is used by the system administrator to review the reimbursement orders created by users and decide whether to approve or reject the reimbursement orders applied for by users based on actual conditions.

[0041] The reimbursement review module reviews the compliance and accuracy of reimbursement orders and decides whether to approve the reimbursement, reducing fraud in reimbursement, ensuring the rationality and transparency of reimbursement, and providing review results for subsequent reimbursement funding.

[0042] The reimbursement module is used by the system to process the funding of orders that have been reviewed and approved, and to transfer the reimbursement amount to the corresponding collection account.

[0043] The reimbursement allocation module allocates the reimbursement amount to the reimbursement participants based on the audit results, ensuring the timeliness and accuracy of reimbursement, improving the satisfaction of the reimbursement participants, and realizing the payment of the reimbursement amount.

[0044] Reimbursement statistics module: The reimbursement statistics module is used to collect statistics on reimbursement order-related data within the system, present it in a visual manner and support report export.

[0045] The reimbursement statistics module conducts statistical analysis on the reimbursement situation, generates relevant reports and data, provides analysis and supervision of the entire reimbursement process, helps managers understand the operation status of the system, provides decision support for managers, and optimizes the reimbursement process and resource allocation.

[0046] The reimbursement order database is a database that stores reimbursement orders and related information, which facilitates the management and retrieval of orders, ensures the security and consistency of data, and is used to maintain the data flow and functional operation of the entire system.

[0047] The main problems solved by the present invention are the non-standardization of enterprise reimbursement process and data insecurity. The two core functions of the present invention are:

[0048] 1. Automated reimbursement process: The system automates the reimbursement process, including expense application, approval, reimbursement records, etc., reducing human intervention and tedious manual operations and improving efficiency and accuracy.

[0049] 2. Online application and approval: The system provides online application and approval functions, allowing applicants and approvers to submit and process reimbursement applications electronically anytime and anywhere, greatly shortening the approval cycle and improving response speed.

[0050] See also Figure 2 Based on the above enterprise expense management system, the present invention also provides a management method for the enterprise expense management system. The method for implementing the enterprise expense management system with a single ordinary user and a system administrator includes the following steps:

[0051] S1. Ordinary users log in to the system and fill in the event content related to reimbursement through the event creation module, clearly stating the event content and information involved in the reimbursement.

[0052] S2. After filling in the event content, the user fills in the reimbursement related information through the reimbursement filling module, such as the reimbursement expenses, the time period in which the reimbursement expenses were incurred, and other information.

[0053] S3. The system associates the event information and reimbursement information filled in by the user through the reimbursement order module to generate a corresponding reimbursement order.

[0054] S4. The generated reimbursement order is transferred to the administrator system, and the administrator decides to approve or reject the reimbursement order submitted by the employee based on the actual situation.

[0055] S5. Orders that have passed the administrator's review in the system will be paid directly to the receiving account through the system's reimbursement module.

[0056] S6. The reimbursement statistics module aggregates all system reimbursement order data for visualization and reimbursement export functions within the system.

[0057] The above description is only an embodiment of the present invention and is not intended to limit the present invention. For those skilled in the art, the present invention may have various modifications and variations. Any modification, equivalent substitution, improvement, etc. made within the spirit and principle of the present invention should be included in the scope of the claims of the present invention.

Claims

1. An enterprise reimbursement management system, characterized by: It includes event creation module, reimbursement filling module, reimbursement order module, reimbursement review module, reimbursement allocation module, reimbursement statistics module, and reimbursement order database, which are used to maintain the data flow and functional operation of the entire system.

2. The enterprise expense reimbursement management system according to claim 1, characterized in that: The event creation module is used by ordinary users to log in to the system and create related events involving reimbursement through this module, which are used for subsequent binding with reimbursement orders and expenses. The events are used to explain the transaction reasons of the reimbursement orders.

3. The enterprise expense reimbursement management system according to claim 1, characterized in that: The reimbursement filling module is used for users to fill in relevant reimbursement information according to the created events, such as the time period in which the expenses to be reimbursed are incurred, the amount of the expenses, the purpose of the expenses, and other information.

4. The enterprise expense reimbursement management system according to claim 1, characterized in that: The reimbursement order module is used by the system to create a reimbursement order based on the event and reimbursement information filled in by the user, which includes the event associated with the reimbursement and the relevant information required for the reimbursement.

5. The enterprise expense reimbursement management system according to claim 1, characterized in that: The reimbursement review module is used by the system administrator to review the reimbursement orders created by users and decide to approve or reject the reimbursement orders applied for by users based on actual conditions.

6. The enterprise expense reimbursement management system according to claim 1, characterized in that: The reimbursement module is used by the system to process the funding of orders that have been reviewed and approved, and to transfer the reimbursement amount to the corresponding collection account.

7. The enterprise expense reimbursement management system according to claim 1, characterized in that: The reimbursement statistics module is used to count the data related to the reimbursement orders in the system, present it in a visual manner and support report export.

8. A management method for an enterprise reimbursement management system, characterized by: Based on the enterprise expense management system described in claims 1 to 7, a method for implementing the enterprise expense management system with a single common user and a system administrator comprises the following steps: S1. Ordinary users log in to the system and fill in the event content related to reimbursement through the event creation module, clearly stating the event content and information involved in the reimbursement. S2. After filling in the event content, the user fills in the reimbursement related information through the reimbursement filling module, such as the reimbursement expenses, the time period in which the reimbursement expenses were incurred, and other information. S3. The system associates the event information and reimbursement information filled in by the user through the reimbursement order module to generate a corresponding reimbursement order. S4. The generated reimbursement order is transferred to the administrator system, and the administrator decides to approve or reject the reimbursement order submitted by the employee based on the actual situation. S5. Orders that have passed the administrator's review in the system will be paid directly to the receiving account through the system's reimbursement module. S6. The reimbursement statistics module aggregates all system reimbursement order data for visualization and reimbursement export functions within the system.

Images