Method for visualized management of whole process of administrative office business

Abstract

The invention relates to the technical field of administrative office management, and particularly discloses an administrative office business whole-process visual management method, which comprises the following steps: constructing a real-time information communication system based on a specified platform; setting a task management module; carrying out fusion analysis on the collected real-time task data by adopting a Dempster-Shafer evidence theory; displaying at least one kind of information of task execution state, progress and key indexes through a visual display interface, and realizing whole-process visualization of the task; an authority management module is arranged to control the data access authority of the user and ensure the data security; and a task sharing and collaboration function is provided, and users are allowed to share task-related data and exchange opinions in real time and collaborate to complete the task. According to the method provided by the invention, the office efficiency and the management level can be effectively improved, and the internal information circulation and cooperation of an enterprise are promoted.

Description

Technical Field

[0001] The present invention relates to the field of administrative office management technology, and in particular to a method for visual management of the entire process of administrative office business. Background Art

[0002] With the rapid development of information technology, enterprise information management has become an important means to improve work efficiency and optimize resource allocation. In the field of administrative office, the commonly used information management methods mainly include office automation systems, enterprise resource planning (ERP) systems, etc. These systems have improved office efficiency to a certain extent, but there are still the following problems:

[0003] (1) Most existing office automation systems focus on single functions such as document management and process approval, and lack effective monitoring and tracking of the entire office business process. The issuance, execution, and feedback of tasks cannot be monitored in real time, making it difficult for management to understand the execution of tasks, which affects decision-making efficiency.

[0004] (2) Information communication between departments is not smooth. The existing system fails to effectively break down information barriers, resulting in difficulties in cross-departmental collaboration. The phenomenon of information islands is serious, which is not conducive to the sharing and integration of internal corporate resources.

[0005] (3) The existing system’s data analysis capabilities are insufficient and it is unable to effectively integrate and analyze multi-source heterogeneous data, making it difficult to provide strong data support for corporate decision-makers.

[0006] (4) Security issues: The existing system has deficiencies in data permission control and data audit, which can easily lead to data leakage and abuse.

[0007] In view of the above problems, it is necessary to study a new method for visual management of the entire administrative office business process to improve office efficiency and management level and promote information flow and collaboration within the enterprise. The present invention aims to solve these problems and provide a practical solution.

[0008] The above information is presented as background information only to assist with understanding the present disclosure and no determination or admission is made as to whether any of the above may be used as prior art with respect to the present disclosure. Summary of the invention

[0009] The present invention provides a method for visual management of the entire process of administrative office business, which can effectively improve office efficiency and management level and promote information circulation and collaboration within the enterprise.

[0010] To achieve the above-mentioned purpose, the present invention provides a method for visual management of the entire process of administrative office business, comprising:

[0011] S10: Build a real-time information communication system based on a designated platform to achieve real-time collection and transmission of administrative office business data;

[0012] S20: Setting up a task management module for task decomposition, task allocation, task execution and task monitoring of the entire process of administrative office business;

[0013] S30: Use Dempster-Shafer evidence theory to integrate and analyze the collected real-time task data and generate visual charts and data reports;

[0014] S40: displaying at least one of the task execution status, progress, and key indicators through a visual display interface, thereby realizing visualization of the entire task process;

[0015] S50: Establish a rights management module to control the user's data access rights and ensure data security;

[0016] S60: Provides task sharing and collaboration functions, allowing users to share task-related information, exchange opinions, and collaborate to complete tasks in real time.

[0017] Optionally, step S10 includes:

[0018] Determine the needs for data collection and transmission of administrative office operations, analyze existing network infrastructure, and evaluate whether it needs to be upgraded or expanded to support real-time information and communication systems;

[0019] Select a designated platform as the underlying architecture of the real-time information communication system; configure the network parameters of the designated platform according to the needs of administrative office business;

[0020] Deploy network equipment;

[0021] Install the software module on the specified platform; set data collection rules and define the data that needs to be collected in real time;

[0022] Start the data collection module to collect data from various administrative office business systems in real time; ensure the accuracy and timeliness of data collection;

[0023] Utilize the data transmission function of the designated platform to transmit the collected data to the server or cloud platform in real time through a secure network channel; encrypt the data transmission to ensure data security;

[0024] Test the real-time information communication system; adjust system configuration, optimize performance, and ensure that the system meets the needs of administrative office business.

[0025] Optionally, the network parameters of the designated platform include at least one of an IP address, a subnet mask, and a gateway.

[0026] Optionally, the testing of the real-time information communication system is specifically:

[0027] Test the real-time information communication system, including data collection integrity test, transmission real-time test and system stability test.

[0028] Optionally, step S20 includes:

[0029] Analyze administrative office business processes and determine the needs of task management; plan the functions of the task management module, including task decomposition, allocation, execution and monitoring;

[0030] Divide administrative office business processes into multiple small, manageable task units; define specific completion standards and required resources for each task unit;

[0031] Assign task units to corresponding responsible persons according to their positions and ranks in the system; create task lists and work schedules for each responsible person through the task management module;

[0032] Provide a task execution interface, allowing employees to receive tasks, view task details and start execution; record key data and progress information during task execution in real time;

[0033] Track the execution status and progress of tasks; use visualization tools to display the overall progress of tasks and the completion status of each subtask.

[0034] Optionally, step S30 includes:

[0035] Remove invalid, erroneous or redundant data to ensure data quality; convert data from different sources into a unified format and dimension for easy comparison and analysis; extract features useful for task analysis from raw data;

[0036] Define a set of all possible task states or hypotheses; divide the framework into several mutually exclusive focal elements, each of which represents a specific hypothesis or task state;

[0037] Assign an initial basic probability distribution value to each focal element, and update the basic probability distribution value of the focal element according to new evidence as real-time data is collected;

[0038] Use Dempster's combination rule to combine evidence from different data sources; if there are multiple rounds of data collection, Dempster's rule needs to be applied iteratively to combine new evidence;

[0039] For each focal element, calculate its belief value, which represents the degree of confidence that the focal element is true; for each focal element, calculate its likelihood value, which represents the degree of confidence that the focal element is true or partially true plus uncertainty;

[0040] Select the appropriate chart type based on the analysis requirements and data characteristics; map the calculated belief values ​​and likelihood values ​​onto the chart, and use the selected chart type to display the belief values ​​of different focal elements;

[0041] Determine the layout and content of the report; populate the report with analysis results, charts, and key data; include interpretation and analysis of the results in the report.

[0042] Optionally, the chart type includes at least one of a bar chart, a line chart, a pie chart and a heat map.

[0043] Optionally, step S40 includes:

[0044] Define different execution states of the task; wherein the different execution states include at least one of not started, in progress, completed, paused, and canceled;

[0045] Quantify the progress of tasks by percentage completed or time remaining; identify metrics critical to task execution;

[0046] Use colors or icons to indicate different task execution states;

[0047] Design a progress bar or circular progress chart to visually display the task progress;

[0048] Use charts and dashboards to display key metrics.

[0049] Optionally, step S50 includes:

[0050] Design a hierarchical permission structure to clearly define different user roles and corresponding permission levels;

[0051] Define different user roles according to the company's organizational structure and business processes, and assign specific permissions to each role;

[0052] Provide the architecture of the rights management module, including at least one of user authentication, rights verification, and rights allocation; provide interfaces between the rights management module and other system components to ensure seamless integration;

[0053] Implement authority control through user authentication mechanism.

[0054] Optionally, step S60 includes:

[0055] Establish a central file storage system to store shared files and information; implement file-level permission management to ensure that only authorized users can access specific files;

[0056] Create a discussion board for each task where team members can exchange ideas and discuss issues;

[0057] Allow task leaders to assign tasks to team members and set deadlines for completion; implement task progress tracking so that all participants can see the latest status of the task.

[0058] Compared with the prior art, the present invention has the following beneficial effects, and provides a method for visual management of the entire process of administrative office business:

[0059] ① Improve management efficiency: Through the real-time information communication system and task management module, the automation and visualization of administrative office business processes are realized, greatly improving management efficiency;

[0060] ②Optimize resource allocation: The task management module helps managers better allocate and monitor resources to ensure that each task can be completed efficiently;

[0061] ③ Enhanced data security: The permission management module effectively controls the user's data access rights and ensures the confidentiality and security of administrative office data;

[0062] ④ Promote team collaboration: Task sharing and collaboration functions strengthen communication and collaboration among team members and improve the overall work efficiency of the team;

[0063] ⑤ Improve decision-making quality: Through the Dempster-Shafer evidence theory, the data is integrated and analyzed, and the generated visualization charts and data reports provide accurate and intuitive decision-making support for management;

[0064] ⑥ Enhanced transparency: Visualization of the entire process makes the business process more transparent, making it easier to monitor and improve.

[0065] The present invention has other features and advantages, which will be apparent from or will be described in detail in the accompanying drawings and the following detailed description incorporated herein, which together serve to explain the specific principles of the invention. BRIEF DESCRIPTION OF THE DRAWINGS

[0066] In order to more clearly illustrate the embodiments of the present invention or the technical solutions in the prior art, the drawings required for use in the embodiments or the description of the prior art will be briefly introduced below. Obviously, the drawings described below are only some embodiments of the present invention. For ordinary technicians in this field, other drawings can be obtained based on these drawings without paying creative work.

[0067] Figure 1 It is a flow chart of the whole process visual management method of administrative office business provided in Example 1 of the present invention. DETAILED DESCRIPTION

[0068] In order to explain in detail the possible application scenarios, technical principles, specific schemes that can be implemented, and the purposes and effects that can be achieved, the following is a detailed description of the specific embodiments listed in conjunction with the accompanying drawings. The embodiments described herein are only used to more clearly illustrate the technical solutions of the present application, and are therefore only used as examples, and cannot be used to limit the scope of protection of the present application.

[0069] Reference to "embodiment" herein means that the specific features, structures or characteristics described in conjunction with the embodiment may be included in at least one embodiment of the present application. The term "embodiment" appearing in various places in the specification does not necessarily refer to the same embodiment, nor does it particularly limit its independence or association with other embodiments. In principle, in the present application, as long as there is no technical contradiction or conflict, the various technical features mentioned in the embodiments can be combined in any way to form a corresponding implementable technical solution.

[0070] Unless otherwise defined, the technical terms used in this document have the same meanings as those generally understood by those skilled in the art to which this application belongs; the use of relevant terms in this document is only for describing specific embodiments and is not intended to limit this application.

[0071] In the description of this application, the term "and / or" is an expression used to describe the logical relationship between objects, indicating that three relationships may exist, for example, A and / or B, which means: A exists, B exists, and A and B exist at the same time. In addition, the character " / " in this article generally indicates that the objects before and after are in an "or" logical relationship.

[0072] In the present application, terms such as “first” and “second” are merely used to distinguish one entity or operation from another entity or operation, and do not necessarily require or imply any actual relationship of quantity, priority or sequence between these entities or operations.

[0073] Without further limitations, in this application, the words "include", "comprises", "has" or other similar expressions used in the sentences are intended to cover non-exclusive inclusion. These expressions do not exclude the presence of additional elements in the process, method or product including the elements, so that the process, method or product including a series of elements may include not only those limited elements, but also other elements not explicitly listed, or also include elements inherent to such process, method or product.

[0074] Similar to the understanding in the Examination Guidelines, in this application, expressions such as "greater than", "less than", "exceed" and the like are understood to exclude the number itself; expressions such as "above", "below", "within" and the like are understood to include the number itself. In addition, in the description of the embodiments of this application, "multiple" means more than two (including two), and similar expressions related to "multiple" are also understood in this way, such as "multiple groups", "multiple times", etc., unless otherwise clearly and specifically limited.

[0075] In the description of the embodiments of the present application, space-related expressions used, such as "center", "longitudinal", "lateral", "length", "width", "thickness", "up", "down", "front", "back", "left", "right", "vertical", "horizontal", "vertical", "top", "bottom", "inside", "outside", "clockwise", "counterclockwise", "axial", "radial", "circumferential", etc., indicate the orientation or position relationship based on the orientation or position relationship shown in the specific embodiments or drawings, and are only for the convenience of describing the specific embodiments of the present application or facilitating the reader's understanding, and do not indicate or imply that the referred device or component must have a specific position, a specific orientation, or be constructed or operated in a specific orientation, and therefore cannot be understood as a limitation on the embodiments of the present application.

[0076] Unless otherwise expressly specified or limited, in the description of the embodiments of the present application, the terms such as "install", "connect", "connect", "fix", "set", etc. used should be understood in a broad sense. For example, the "connection" can be a fixed connection, a detachable connection, or an integrated setting; it can be a mechanical connection, an electrical connection, or a communication connection; it can be a direct connection, or it can be indirectly connected through an intermediate medium; it can be the internal connection of two elements or the interaction relationship between two elements. For technicians in the technical field to which the present application belongs, the specific meanings of the above terms in the embodiments of the present application can be understood according to the specific circumstances.

[0077] Please refer to the attached Figure 1 , is a flowchart of a method for visual management of the entire process of administrative office business provided by an embodiment of the present invention. The method is applicable to application scenarios of administrative office document management. The method is executed by a management system, which can be implemented by software and / or hardware. The method specifically includes the following steps:

[0078] S10: Build a real-time information communication system based on a designated platform to achieve real-time collection and transmission of administrative office business data;

[0079] In this embodiment, the designated platform may be an enterprise information management and communication platform used by the China Southern Power Grid, such as the elink platform;

[0080] In this embodiment, S10 specifically includes:

[0081] S101: Demand Analysis:

[0082] Determine the needs for administrative office business data collection and transmission, including data type, data volume, transmission frequency, etc.;

[0083] Analyze existing network infrastructure and assess whether it needs to be upgraded or expanded to support real-time information and communication systems;

[0084] S102: Platform selection and configuration:

[0085] Select a designated platform as the underlying architecture of the real-time information communication system;

[0086] Configure the network parameters of the designated platform, such as IP address, subnet mask, gateway, etc., according to the needs of administrative office business;

[0087] S103: Hardware deployment:

[0088] Deploy Elink routers and other necessary network equipment, such as switches, wireless access points, etc.;

[0089] Ensure that all devices are physically connected correctly and network cabling complies with standards;

[0090] S104: Software Installation and Setup:

[0091] Install necessary software modules on the designated platform, such as data acquisition module, transmission control module, etc.;

[0092] Set data collection rules to define which data needs to be collected in real time;

[0093] S105: Data collection:

[0094] Start the data collection module to collect data from various administrative office business systems in real time;

[0095] Ensure the accuracy and timeliness of data collection;

[0096] S106: Data transmission:

[0097] Utilize the data transmission function of the designated platform to transmit the collected data to the server or cloud platform in real time through a secure network channel;

[0098] Realize encrypted data transmission to ensure data security;

[0099] S107: System test:

[0100] Conduct comprehensive testing of real-time information communication systems, including data collection integrity, transmission real-time and system stability;

[0101] Adjust system configuration, optimize performance, and ensure that the system meets the needs of administrative office business.

[0102] It is understandable that the real-time information communication system is a system that can realize the real-time collection, processing and transmission of data. In the administrative office scenario, it allows managers to monitor the business status at any time and respond quickly to various situations. As the underlying architecture of the system, the Elink platform provides the necessary technical support, including network connection, data routing, security and management functions. Real-time data collection and transmission can continuously capture relevant data of administrative office business and quickly transmit it through the network to ensure the timeliness of information.

[0103] Optionally, administrative office business data includes, but is not limited to, document processing, meeting arrangements, resource allocation, work progress and other data, which are critical to the daily operations of the enterprise.

[0104] Through the above steps, the real-time collection and transmission system of administrative office business data can provide enterprises with an efficient and reliable information flow channel, thereby improving overall business processing capabilities and management efficiency.

[0105] S20: Setting up a task management module for task decomposition, task allocation, task execution and task monitoring of the entire process of administrative office business;

[0106] In this embodiment, the S20 specifically includes:

[0107] S201: Demand Analysis and Module Planning:

[0108] Analyze administrative office business processes and determine task management needs;

[0109] Plan the functions of the task management module, including task decomposition, allocation, execution and monitoring;

[0110] S202: Task decomposition:

[0111] Split complex administrative office business processes into multiple small, manageable task units;

[0112] Define specific completion criteria and required resources for each task unit;

[0113] S203: Task allocation:

[0114] Assign task units to corresponding responsible persons according to employees’ positions and ranks in the system;

[0115] Create task lists and work schedules for each responsible person through the task management module;

[0116] S204: Task Execution:

[0117] Provide a task execution interface, allowing employees to receive tasks, view task details and start execution;

[0118] Real-time recording of key data and progress information during task execution;

[0119] S205: Task monitoring:

[0120] Set up monitoring mechanisms to track the execution status and progress of tasks;

[0121] Use visualization tools to display the overall progress of the task and the completion status of each subtask;

[0122] S206: Feedback and Adjustment:

[0123] Collect feedback on the execution of tasks, including obstacles encountered and completion status;

[0124] Adjust task assignments and execution plans based on feedback to ensure tasks are completed on time;

[0125] S207: Task Completion and Review:

[0126] When the task is completed, the responsible person submits the task results through the task management module;

[0127] Auditors review the task results to confirm whether they meet the completion standards.

[0128] Task decomposition is the process of breaking down large, complex tasks into smaller, more manageable parts. This helps improve the efficiency and quality of task execution. Task allocation assigns the decomposed tasks to appropriate employees based on their expertise and available resources. Reasonable task allocation ensures maximum work efficiency. Employees start working according to the assigned tasks, and the task management module provides the necessary tools and resource support to ensure that tasks proceed as planned. Through the task management module, managers can monitor the execution of tasks in real time, including progress, completion quality, etc., so as to identify problems in a timely manner and take measures. The task management module is an integrated system component that provides full-process support for task management, including task creation, assignment, execution, monitoring and feedback.

[0129] Through the above steps, the task management module can ensure that the entire process of administrative office business is effectively managed, thereby improving work efficiency, reducing resource waste, and ensuring the achievement of business goals. In addition, this module also helps promote team collaboration, improve work transparency, and provide decision-making support for management.

[0130] S30: Use Dempster-Shafer evidence theory to integrate and analyze the collected real-time task data and generate visual charts and data reports;

[0131] Specifically, the Dempster-Shafer theory of evidence, also known as Dempster-Shafer theory (DST) or belief function theory, is a mathematical framework for dealing with uncertainty. It was proposed by Arthur P. Dempster in 1967 and further developed by Glenn Shafer in 1976. Dempster-Shafer theory differs from traditional probability theory in that it allows uncertainty and incompleteness to be represented and handled without sufficient information.

[0132] In this embodiment, the S30 specifically includes:

[0133] S301: Data preprocessing

[0134] Data cleaning: remove invalid, erroneous or redundant data to ensure data quality;

[0135] Data standardization: converting data from different sources into a unified format and dimension to facilitate comparison and analysis;

[0136] Feature extraction: extracting features useful for task analysis from raw data;

[0137] S302: Define framework and assumptions

[0138] Determine the framework: define a set of all possible task states or assumptions;

[0139] Divide the focus: divide the framework into several mutually exclusive subsets (focus), each focus represents a specific hypothesis or task state;

[0140] S303: Assigning Basic Probability Assignment (BPA)

[0141] Initialize BPA: assign an initial basic probability assignment value to each focal element, which is usually based on expert knowledge, historical data or prior information;

[0142] Update BPA: As real-time data is collected, the basic probability assignment value of the focal element is updated according to the new evidence;

[0143] S304: Evidence Fusion

[0144] Apply Dempster's rule: Use Dempster's rule to combine evidence from different data sources; this involves computing the intersection between different pieces of evidence and handling conflicts between them appropriately;

[0145] Iterative fusion: If there are multiple rounds of data collection, Dempster's rule needs to be applied iteratively to integrate new evidence;

[0146] S305: Calculate belief and likelihood functions

[0147] Calculate the belief function Bel: For each focal element, calculate its belief value, which represents the degree of trust that the focal element is true;

[0148] Calculate the likelihood function Pl: For each focal element, calculate its likelihood value, which represents the degree of confidence that the focal element is true or partially true plus uncertainty;

[0149] S306: Generate a visual chart

[0150] Select chart type: Choose the appropriate chart type based on analysis requirements and data characteristics, such as bar chart, line chart, pie chart, or heat map;

[0151] Map data to charts: Map the calculated belief values ​​and likelihood values ​​to charts, for example, using bar charts to show the belief values ​​of different focal elements;

[0152] S307: Generate data report

[0153] Design report structure: determine the layout and content of the report, including key indicators, charts and text descriptions;

[0154] Fill in report content: fill in analysis results, charts and key data into the report;

[0155] Provide explanation and analysis: Include explanation and analysis of the results in the report to help users understand the meaning behind the data;

[0156] S308: Result verification and optimization.

[0157] Through the above steps, the Dempster-Shafer evidence theory can effectively integrate real-time task data from different sources and provide decision makers with clear and intuitive information support through visual charts and data reports.

[0158] S40: displaying at least one of the task execution status, progress, and key indicators through a visual display interface, thereby realizing visualization of the entire task process;

[0159] Optionally, step S40 includes:

[0160] S401: Design a visual display interface

[0161] Interface layout planning: determine the layout of the interface, including menu bar, toolbar, chart area, information area, etc.;

[0162] User demand analysis: Understand users’ needs for task execution status monitoring, including key information, priority, and access frequency;

[0163] Interaction design: design the interaction between users and the interface, such as clicking, dragging, zooming, etc.;

[0164] S402: Define display content

[0165] Task execution status: define different execution status of tasks, such as not started, in progress, completed, paused, canceled, etc.;

[0166] Task progress: Determine how to quantify the progress of the task, such as percentage completed or time remaining;

[0167] Key indicators: Identify indicators that are critical to mission execution, such as efficiency, cost, quality, resource utilization, etc.

[0168] S403: Data Integration

[0169] Data interface development: Develop interfaces to extract real-time data from task management systems;

[0170] Data mapping: Mapping the extracted data to the corresponding elements on the visualization interface;

[0171] S404: Implementing Visual Elements

[0172] Status indicators: Use colors, icons, or other visual elements to indicate different task execution states;

[0173] Progress bar: Design a progress bar or circular progress chart to visually display the progress of the task;

[0174] Charts and dashboards: Use charts (e.g., line charts, bar charts, pie charts) and dashboards to display key indicators;

[0175] S405: Develop interactive functions

[0176] Filter and search: Allow users to filter tasks based on specific criteria or search for specific information;

[0177] View details: When you click a task, you can view more detailed information, such as subtasks, responsible persons, notes, etc.

[0178] Dynamic update: ensure that the interface can be updated in real time to reflect the latest changes in task status;

[0179] S406: Interface test

[0180] Functional testing: ensuring that all visual elements and interactive features work as expected;

[0181] User experience testing: invite users to test the interface, collect feedback, and optimize the interface design;

[0182] S407: Deployment and Training

[0183] System deployment: deploy the visual display interface to the production environment;

[0184] User training: Train users on how to use the visual interface to monitor and manage tasks;

[0185] S408: Continuous Optimization

[0186] Collect user feedback: Continuously collect user feedback on the visualization interface;

[0187] Iterative improvement: Continuously iterate and improve interface design and functionality based on user feedback and business needs.

[0188] Through the above steps, task execution status, progress, key indicators and other information can be intuitively displayed on the visual display interface, thereby realizing the visualization of the entire task process. This helps to improve the transparency of project management and promote the timeliness and accuracy of decision-making.

[0189] S50: Establish a rights management module to control the user's data access rights and ensure data security;

[0190] Optionally, step S50 includes:

[0191] S501: Demand Analysis and Planning

[0192] Determine security requirements: Analyze the organization's data security policies and regulatory requirements to determine the specific needs of permission management;

[0193] Plan the permission structure: Design a hierarchical permission structure to clearly define different user roles and corresponding permission levels;

[0194] S502: Define user roles and permissions

[0195] Role division: define different user roles, such as administrator, common user, auditor, etc., according to the enterprise's organizational structure and business processes;

[0196] Permission allocation: Assign specific permissions to each role, such as read, write, modify, delete, etc.;

[0197] S503: Rights management module design

[0198] Module architecture design: Design the architecture of the permission management module, including user authentication, permission verification, permission allocation and other components;

[0199] Interface design: Design the interface between the permission management module and other system components to ensure seamless integration;

[0200] S504: User authentication mechanism

[0201] Authentication: Implement user authentication mechanisms, such as username and password, two-factor authentication, biometrics, etc.

[0202] Session management: manage user sessions, including session creation, maintenance, and destruction;

[0203] S505: Implementation of authority control

[0204] Access Control List (ACL): Create an ACL to define which users or roles can access which data resources;

[0205] Permission verification: When a user attempts to access data, the system automatically checks their permissions to ensure that only authorized operations can be performed;

[0206] S506: Authority Assignment and Change Management

[0207] Permission allocation: Assign initial permissions to users and record them in the permission management database;

[0208] Permission change: Provide a permission change process, including the promotion, demotion or revocation of permissions;

[0209] S507: Audit and Monitoring

[0210] Audit log: records all permission-related operations, including user login, permission changes, data access, etc.;

[0211] Monitoring and alarm: Real-time monitoring of permission usage and timely alarm for abnormal behavior;

[0212] S508: Testing and Deployment

[0213] Unit testing: Perform unit testing on the permission management module to ensure that each component works as expected;

[0214] Integration testing: Perform integration testing to ensure the compatibility of the permission management module with other system components;

[0215] Deployment: Deploy the permission management module to the production environment;

[0216] S509: User Training and Documentation

[0217] User training: Train users on how to use the permission management module and emphasize the importance of data security;

[0218] Document writing: Write user manuals and operation documents for user reference;

[0219] S510: Continuous maintenance and updates

[0220] Regular review: Regularly review permission settings to ensure they still meet the organization's security policies and business needs;

[0221] System Update: Update the permission management module based on new security threats and technological developments.

[0222] Through the above steps, the permission management module can effectively control the user's access rights to data, thereby ensuring the security, integrity and compliance of the data.

[0223] S60: Provides task sharing and collaboration functions, allowing users to share task-related information, exchange opinions, and collaborate to complete tasks in real time.

[0224] Optionally, step S60 includes:

[0225] S601: Demand Analysis and Functional Planning

[0226] Demand research: Collect users' needs for task sharing and collaboration, including sharing methods, collaboration tools, and communication channels;

[0227] Function planning: Based on the results of demand research, plan specific functions for task sharing and collaboration, such as file sharing, instant messaging, task allocation, etc.;

[0228] S602: Design a collaborative framework

[0229] Collaboration process design: Design the process of task sharing and collaboration, including task creation, sharing, discussion and completion;

[0230] User interface design: Design an intuitive and easy-to-use user interface that allows users to easily share and collaborate on tasks;

[0231] S603: Implementing a file sharing mechanism

[0232] File storage: Establish a central file storage system to store shared files and information;

[0233] File permission management: Implement file-level permission management to ensure that only authorized users can access specific files;

[0234] S604: Develop instant messaging function

[0235] Messaging system: Develop a real-time messaging system to support instant communication between users;

[0236] Discussion Board: Create a discussion board for each task for team members to exchange opinions and discuss issues;

[0237] S605: Task Allocation and Tracking

[0238] Task Assignment: Allows task leaders to assign tasks to team members and set deadlines for completion;

[0239] Task tracking: Implement task progress tracking function so that all participants can see the latest status of the task;

[0240] S606: Integrated Collaboration Tools

[0241] Calendar sharing: integrated calendar function allows team members to share schedules and meeting arrangements;

[0242] Editing collaboration: integrated online document editing tools, supporting multiple people to edit the same document in real time;

[0243] S607: Testing and Feedback

[0244] Functional testing: Test the sharing and collaboration functions to ensure that all functions operate normally;

[0245] User feedback: Collect user feedback to optimize and adjust functions;

[0246] S608: User Training and Support

[0247] Training materials: Create training materials to help users become familiar with task sharing and collaboration features;

[0248] User support: Provide technical support to help users solve problems encountered during use;

[0249] S609: Deployment and launch

[0250] System deployment: deploy task sharing and collaboration functions to the production environment;

[0251] Online notification: notify users that new collaboration features are available online and guide them on how to use them;

[0252] S610: Continuous Optimization and Update

[0253] Functional update: Continuously optimize and update collaborative functions based on user usage and feedback;

[0254] Technical support: Ensure the stable operation of the system and provide continuous technical support.

[0255] Through the above steps, the task sharing and collaboration function can help team members share task-related information in real time, exchange opinions, and effectively collaborate to complete tasks, thereby improving the team's work efficiency and collaboration capabilities.

[0256] In this embodiment, the real-time information communication system includes a data acquisition unit, a data transmission unit and a data receiving unit; the task management module includes a task creation submodule, a task allocation submodule, a task execution submodule and a task monitoring submodule; the authority management module includes a user identity authentication submodule and a data access control submodule.

[0257] Through the above steps, effective monitoring and management of the entire administrative office business process can be achieved, improving the company's operational efficiency and management level.

[0258] In summary, the whole process visualization management method of administrative office business provided by this embodiment has at least the following beneficial effects:

[0259] ① Improve management efficiency: Through the real-time information communication system and task management module, the automation and visualization of administrative office business processes are realized, greatly improving management efficiency;

[0260] ②Optimize resource allocation: The task management module helps managers better allocate and monitor resources to ensure that each task can be completed efficiently;

[0261] ③ Enhanced data security: The permission management module effectively controls the user's data access rights and ensures the confidentiality and security of administrative office data;

[0262] ④ Promote team collaboration: Task sharing and collaboration functions strengthen communication and collaboration among team members and improve the overall work efficiency of the team;

[0263] ⑤ Improve decision-making quality: Through the Dempster-Shafer evidence theory, the data is integrated and analyzed, and the generated visualization charts and data reports provide accurate and intuitive decision-making support for management;

[0264] ⑥ Enhanced transparency: Visualization of the entire process makes the business process more transparent, making it easier to monitor and improve.

[0265] Finally, it should be noted that although the above embodiments have been described in the specification and drawings of this application, this does not limit the scope of patent protection of this application. All technical solutions generated by replacing or modifying equivalent structures or equivalent processes based on the essential concept of this application using the contents recorded in the specification and drawings of this application, as well as directly or indirectly implementing the technical solutions of the above embodiments in other related technical fields, are included in the scope of patent protection of this application.

Claims

1. A method for visual management of the entire administrative office business process, characterized in that: include: S10: Build a real-time information communication system based on a designated platform to achieve real-time collection and transmission of administrative office business data; S20: Setting up a task management module for task decomposition, task allocation, task execution and task monitoring of the entire process of administrative office business; S30: Use Dempster-Shafer evidence theory to integrate and analyze the collected real-time task data and generate visual charts and data reports; S40: displaying at least one of the task execution status, progress, and key indicators through a visual display interface, thereby realizing visualization of the entire task process; S50: Establish a rights management module to control the user's data access rights and ensure data security; S60: Provides task sharing and collaboration functions, allowing users to share task-related information, exchange opinions, and collaborate to complete tasks in real time.

2. The whole process visualization management method of administrative office business according to claim 1 is characterized in that: Step S10 includes: Determine the needs for data collection and transmission of administrative office operations, analyze existing network infrastructure, and evaluate whether it needs to be upgraded or expanded to support real-time information and communication systems; Select a designated platform as the underlying architecture of the real-time information communication system; configure the network parameters of the designated platform according to the needs of administrative office business; Deploy network equipment; Install the software module on the specified platform; set data collection rules and define the data that needs to be collected in real time; Start the data collection module to collect data from various administrative office business systems in real time; ensure the accuracy and timeliness of data collection; Utilize the data transmission function of the designated platform to transmit the collected data to the server or cloud platform in real time through a secure network channel; encrypt the data transmission to ensure data security; Test the real-time information communication system; adjust system configuration, optimize performance, and ensure that the system meets the needs of administrative office business.

3. The whole process visualization management method of administrative office business according to claim 2 is characterized in that: The network parameters of the designated platform include at least one of an IP address, a subnet mask, and a gateway.

4. The whole process visualization management method of administrative office business according to claim 2 is characterized in that: The testing of the real-time information communication system is specifically as follows: Test the real-time information communication system, including data collection integrity test, transmission real-time test and system stability test.

5. The whole process visualization management method of administrative office business according to claim 1 is characterized in that: Step S20 includes: Analyze administrative office business processes and determine the needs of task management; plan the functions of the task management module, including task decomposition, allocation, execution and monitoring; Divide administrative office business processes into multiple small, manageable task units; define specific completion standards and required resources for each task unit; Assign task units to corresponding responsible persons according to their positions and ranks in the system; create task lists and work schedules for each responsible person through the task management module; Provide a task execution interface, allowing employees to receive tasks, view task details and start execution; record key data and progress information during task execution in real time; Track the execution status and progress of tasks; use visualization tools to display the overall progress of tasks and the completion status of each subtask.

6. The whole process visualization management method of administrative office business according to claim 1 is characterized in that: Step S30 includes: Remove invalid, erroneous or redundant data to ensure data quality; convert data from different sources into a unified format and dimension for easy comparison and analysis; extract features useful for task analysis from raw data; Define a set of all possible task states or hypotheses; divide the framework into several mutually exclusive focal elements, each of which represents a specific hypothesis or task state; Assign an initial basic probability distribution value to each focal element, and update the basic probability distribution value of the focal element according to new evidence as real-time data is collected; Use Dempster's combination rule to combine evidence from different data sources; if there are multiple rounds of data collection, Dempster's rule needs to be applied iteratively to combine new evidence; For each focal element, calculate its belief value, which represents the degree of confidence that the focal element is true; for each focal element, calculate its likelihood value, which represents the degree of confidence that the focal element is true or partially true plus uncertainty; Select the appropriate chart type based on the analysis requirements and data characteristics; map the calculated belief values ​​and likelihood values ​​onto the chart, and use the selected chart type to display the belief values ​​of different focal elements; Determine the layout and content of the report; populate the report with analysis results, charts, and key data; include interpretation and analysis of the results in the report.

7. The whole process visualization management method of administrative office business according to claim 6 is characterized in that: The chart type includes at least one of a bar chart, a line chart, a pie chart and a heat map.

8. The whole process visualization management method of administrative office business according to claim 1 is characterized in that: Step S40 includes: Define different execution states of the task; wherein the different execution states include at least one of not started, in progress, completed, paused, and canceled; Quantify the progress of tasks by percentage completed or time remaining; identify metrics critical to task execution; Use colors or icons to indicate different task execution states; Design a progress bar or circular progress chart to visually display the task progress; Use charts and dashboards to display key metrics.

9. The whole process visualization management method of administrative office business according to claim 1 is characterized in that: Step S50 includes: Design a hierarchical permission structure to clearly define different user roles and corresponding permission levels; Define different user roles according to the company's organizational structure and business processes, and assign specific permissions to each role; Provide the architecture of the rights management module, including at least one of user authentication, rights verification, and rights allocation; provide interfaces between the rights management module and other system components to ensure seamless integration; Implement authority control through user authentication mechanism.

10. The whole process visualization management method of administrative office business according to claim 1 is characterized in that: Step S60 includes: Establish a central file storage system to store shared files and information; implement file-level permission management to ensure that only authorized users can access specific files; Create a discussion board for each task where team members can exchange ideas and discuss issues; Allow task leaders to assign tasks to team members and set deadlines for completion; implement task progress tracking so that all participants can see the latest status of the task.

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