Document management system, document disposal management system, document management method, and document disposal management method

Abstract

Document management system and method, document disposal management system method are provided in the invention. The document management system manages a printed document with document management information. The document management system includes an electronic document generating unit, a time-information acquiring unit, a storage-information acquiring unit and a management-information storing,unit. The electronic document generating unit generates an electronic document. The time-information acquiring unit acquires information relating to time, which verifies that the electronic document generating unit generated the electronic document. The storage-information acquiring unit acquires information relating to a storage period of the printed document corresponding to the electronic document. The management-information storing unit stores document management information in which identification information of the electronic document is associated with the information relating to the storage period of the printed document.

Description

technical field [0001] The present invention relates to a document management system suitable for use in document management, a document destruction management system, a document management method, and a document destruction management method. Background technique [0002] Often, in a company's office or in a public organization such as a town hall, many secret documents that should be kept secret from people outside a specific department or company are handled. In order to prevent leakage to third parties, the originals of these secret documents are kept stored under strict management. On the other hand, use a shredder to destroy secret documents that are no longer needed. [0003] In many cases, mandatory storage periods are specified for confidential documents related to accounting (bills, receipts, account statements, etc.). Therefore, before destroying a secret document by shredding, the responsible person needs to use the register of the original to confirm that it i...

AI Technical Summary

Problems solved by technology

[0011] Since only one original exists for each secret document, the original of the secret document cannot be reproduced even if an image of the secret document is stored in the form of electronic data

Therefore, troublesome inspection work cannot be omitted when destroying secret documents

In addition, it is impossible to avoid incorrect discarding due to human inspection errors

In the case of generating official application documents by pasting materials such as receipts or bills later, document management utilizing the printing date and time of printed documents may be insufficient

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