Document processing system and method

Abstract

The invention provides a document processing method and a document processing system for the document processing method. The document processing method comprises the steps as follows: creating a document management subsystem and a plurality of individual documents; increasing fields to the target document in the document management subsystem, wherein the increased field includes at least one identification number field and a follow-up field; sorting the fields, and determining the field at the previous level and the position of each field, and correspondingly setting the field of the single document based on the field at the previous level; importing the content of the field at the previous level of the document management subsystem and the field content serving as the identification number into corresponding single document; and importing the individual document content into the corresponding follow-up field of the document management subsystem based on the identification number. According to the project document management system and method provided by the invention, a user can maintain any document after setting the corresponding relation between the target document field and the individual document field, thus, all relative documents can be automatically updated, so the work can be timely processed, and the working efficiency can be improved.

Description

technical field [0001] The invention relates to the field of document management, in particular to a document processing system and method. Background technique [0002] With the development of today's project management, project management is becoming more and more detailed, and different types of documents need to be established to record different contents during the project management process. For example, the problem list records the description of the problem, the time when the problem occurs, the time of occurrence, and the closing time, etc.; the risk identification time, occurrence probability, impact level, mitigation measures, closing time, etc. are recorded in the risk list; the next stage is recorded in the task list of the next stage The responsible department, person in charge, and planned end date of the task; and during the progress of the project, it is necessary to summarize the previous work through frequent meetings, arrange the work for the next period,...

AI Technical Summary

Problems solved by technology

For example, the problem list records the description of the problem, the time when the problem occurs, the time of occurrence, and the closing time, etc.; the risk identification time, occurrence probability, impact level, mitigation measures, closing time, etc. are recorded in the risk list; the next stage is recorded in the task list of the next stage The responsible department, person in charge, and planned end date of the task; and during the progress of the project, it is necessary to summarize the previous work through frequent meetings, arrange the work for the next period, and need to discover and discuss problems and issues in the current project. Risk, in order to be able to record and follow up the content of the meeting, the current practice is to maintain multiple documents, including meeting minutes, next-stage task list, problem list, risk list, etc., and follow up the above-mentioned multiple documents at the same time, so that both A lot of time and manpower are spent on document maintenance, and it may also cause inconsistency in document maintenance, resulting in work omission or delay, affecting project progress

[0003] At the same time, in each meeting, it is necessary to check the minutes of the previous meeting, the risk or whether the next part of the work is completed, and it is necessary to open multiple documents for repeated one-to-one correspondence, which is inconvenient and wastes time and manpower. Therefore, the existing Document management systems and methods still need improvement

Images