Intelligent free-time search

Abstract

Techniques are disclosed for performing free-time searches that exploit information of the type used with electronic calendars. By leveraging advanced calendaring system information and using location, other context information such as corporate policy, legal constraints, and technology constraints, and user-specific preferences to provide a complete picture of a person's availability, the functionality (and therefore the value) of scheduling systems in increased, resulting in an ability to schedule meetings with more accuracy and less rework. Various allowable participation types for meeting invitees may be specified, and each invitee's availability is determined accordingly. Location-sensitive travel times (including optional user-specific travel time adjustments) are used in preferred embodiments when in-person participation is required.

Description

RELATED INVENTIONS[0001] The present invention is related to the following commonly-assigned U.S. Patents: U.S. Pat. No. ______, titled "Calendar Events and Calendar-Driven Application Technique" (Ser. No. 09 / 670,844); U.S. Pat. No. ______, titled "Calendar-Driven Application Technique for Preparing Responses to Incoming Events" (Ser. No. 09 / 671,001); U.S. Pat. No. ______, titled "Calendar-Enhanced Awareness for Instant Messaging Systems and Electronic Status Boards" (Ser. No. 09 / 941,045); and U.S. Pat. NO. ______, titled "Calendar-Enhanced Directory Searches Including Dynamic Contact Information" (Ser. No. 09 / 875,556). The disclosures of these related inventions are hereby incorporated herein by reference.[0002] 1. Field of the Invention[0003] The present invention relates to a computer system, and deals more particularly with methods, systems, and computer program products for performing intelligent free-time searches (for example, to improve scheduling of meetings) of information...

AI Technical Summary

Benefits of technology

The present invention is related to a computer system that improves the intelligent free-time searches of information used in electronic calendars, such as calendar events and contact information. The invention addresses the limitations of prior art calendaring systems in scheduling meetings between multiple people. The invention takes into consideration factors such as the physical location of the invitees, their travel time requirements, and their contact information. The invention also allows for the dynamic adjustment of meeting invitations based on these factors. Overall, the invention improves the efficiency and effectiveness of calendaring systems and makes scheduling meetings more easily.

Problems solved by technology

However, prior art scheduling capabilities in calendaring systems have limitations which can render them ineffective in many scenarios.

In particular, scheduling meetings between multiple people using prior art techniques is typically a time-consuming task that often involves many iterations.

It may either fail to accommodate considerations beyond rudimentary duration requirements or may require significant manual input to handle such considerations, or it may find only unacceptably late dates.

Scheduling capability in prior art electronic calendaring systems, when present, is typically limited to a rudimentary "free-time search" which only looks for blocks of free time on the users' calendars.

However, using just free time may generate results that are too constrained in some scenarios or results that are not constrained enough in other scenarios.

Scenario 1: Prior art systems do not understand nuances related to the physical location of the invitees.

Upon receiving their invitation, several of the invitees decline the invitation because they are located in buildings from which travel time will be required to get to and from the meeting, and they have events already scheduled on either side of the new meeting which prevent their being able to arrive at the next meeting on time.

Joe did not manually factor this consideration into the schedule for this meeting, and the prior art free-time search does not have this capability.

This is a time-consuming effort that requires Joe to not only know the locations of every invitee before and after the proposed meeting and the time it takes to move between these locations and the meeting location, but to also use a combination of free-time search, manual calendar search, and contacting people directly before he can find an appropriate time for the meeting.

There might be other criteria to consider as well, further complicating the scheduling process.

For example, some individuals may have travel constraints (such as "Betty participates in a car pool on Tuesdays and Thursdays and therefore has no car") which prevent them from being able to travel to a meeting at another location.

Scenario 2: Prior art systems do not understand availability beyond simple free time.

Therefore, when Joe uses a prior art free-time search to search her calender for one hour of free time, he finds that Elaine won't be available for three weeks.

Joe could not determine this by simply looking at Elaine's calendar, and the prior art free-time search is not programmed with this capability.

Scenario 3: Prior art systems do not understand constraints of particular locations and / or policies that impact a person's availability.

Thus, Joe schedules the meeting, only to learn that it has to be rescheduled.

Using the prior art free-time search to find time on Fred's calendar would have not helped in this situation: the automated search would be impaired by the same missing information that Joe needed when manually inspecting Fred's calendar.

Scenario 4: Prior art systems do not understand capabilities / limitations of various technologies.

The e-meeting is a disaster, due to the slow line speed.

Scenario 6: Prior art systems do not understand nuances of blocked time, such as time periods marked as having a "local travel" status.

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