File management system based on intelligent recognition, device and method

Abstract

The invention relates to the technical field of file management and discloses a file management system based on intelligent recognition, a device and a method. The system comprises a central processing unit, a sole recognition information code, a plurality of user identity recognition units, a plurality of file information recognition units, a clock unit and a data storage unit, wherein the sole recognition information code is arranged on each file; the user identity recognition units are connected with the central processing unit; the file information recognition units are connected with thecentral processing unit; the clock unit is connected with the central processing unit; the data storage unit is connected with the central processing unit; the data storage unit comprises a user information storage unit, a file information storage unit and a triggering information storage unit. Due to adoption of the clock unit, a login user indentify and a login time are simultaneously recorded when an authorized user logs in, when the user scans a file through a cabinet file information recognition device, the clock unit is triggered, that is, scanned file identity information and scanning time are recorded simultaneously, then a login person is matched with scanned file information within a same time period, and convenience can be brought to monitor flow directions of files.

Description

technical field [0001] The invention relates to the technical field of file management, in particular to a file management system, device and method based on intelligent identification. Background technique [0002] With the advancement of informatization, the information management of documents has been realized to a certain extent. However, the common information management of documents is still limited to the management of electronic documents. In terms of document management of tangible documents, materials and pictures, etc., Due to the lack of effective technical means, a large amount of management is still in a manual or semi-manual state. In the various management links of tangible documents or materials, manual entry, filing and supervision of their use are required, so some problems often occur, such as: [0003] (1) The time for personnel to collect documents is not fixed. If the administrator is not present, the documents will not be collected in time; [0004] ...

AI Technical Summary

Problems solved by technology

[0002] With the advancement of informatization, the information management of documents has been realized to a certain extent. However, the common information management of documents is still limited to the management of electronic documents. In terms of document management of tangible documents, materials and pictures, etc., Due to the lack of effective technical means, a large amount of management is still in a manual or semi-manual state. In the various management links of tangible documents or materials, manual entry, filing and supervision of their use are required, so some problems often occur, such as:

[0003] (1) The time for personnel to collect documents is not fixed. If the administrator is not present, the documents will not be collected in time;

[0004] (2) When the documents are returned, if the administrator fails to register in time, it is easy to forget the nature of the document return, such as forgetting whether it is invalid or returned to the archives, which will eventually lead to messy document registration;

[0005] (3) When checking the documents, the administrator and the document collector need to be on duty at the same time, which will easily lead to a longer verification cycle, and there will also be disputes over document collection due to the inconsistency of the registration information between the administrator and the document recipient

[0008] However, the RFID-based file management system disclosed in the above technical solution requires the operator to actively sense the file and the RFID tag on the file management device through the radio frequency sensing device to manage the file. Therefore, it is impossible to prevent insiders from Malicious operations cannot fundamentally prevent files from being improperly used or tampered with or outflowed

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