System and method for managing records through establishing semantic coherence of related digital components including the identification of the digital components using templates

a technology of semantic coherence and related digital components, applied in the field of systems and methods for managing records through establishing semantic coherence of related digital components including the identification of digital components using templates, to achieve the effect of reducing the impact of necessary changes

a technology of semantic coherence and related digital components, applied in the field of systems and methods for managing records through establishing semantic coherence of related digital components including the identification of digital components using templates, to achieve the effect of reducing the impact of necessary changes

US20070260575A1Inactive Publication Date: 2007-11-08LOCKHEED MARTIN CORP +3
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  • System and method for managing records through establishing semantic coherence of related digital components including the identification of the digital components using templates
  • System and method for managing records through establishing semantic coherence of related digital components including the identification of the digital components using templates
  • System and method for managing records through establishing semantic coherence of related digital components including the identification of the digital components using templates

Examples

Experimental program
Comparison scheme
Effect test

example 1

[0125]Consider a record of a particular veteran's military service. Information about that individual's service dates, ranks, and defined benefits is strongly logically connected. Is the same information for a different individual the same record? No, because the logical connection for information about one particular individual is very strong whereas the logical connection for information across individuals is weaker.

example 2

[0126]Consider again a record of a veteran's military service. Now consider information about a battle plan for a particular military engagement in which the individual participated. Is the battle plan part of the individual's military service record? No, while the battle plan is in itself a record (and is loosely connected to the individual's service record), its meaning is inconsistent with the service record, and is therefore a separate record.

[0127]Put another way, strong semantic coherence is the characteristic that allows a distinction between one particular record and another particular record.

[0128]With paper records, archivists often do not identify individual records, due to time and resource constraints. Instead, archivists typically manage records in the aggregate. With electronic records, archivists may have the capability and desire to identify individual electronic records as standard practice.

[0129]Each individual record has an attribute that defines its particular “...

example 3

[0130]A parish church will typically maintain many different types of electronic records, including baptismal records, deeds to parish properties, ledgers of the parish financial accounts, minutes of parish meetings, and official parish correspondence. Each of these different record types has a distinct intellectual form. For example, baptismal records almost always list at least the name of the person baptized, the date and place of birth, and the date and place of the baptism. In contrast, financial account ledger records might include a chart of accounts with debit / credit entries. It would be rather surprising to find an infant's birth date in a financial ledger.

[0131]The abstract form of a record type is specified by a “record type template.” As used herein a “record type template” is template that identifies specific attributes for a specific type of record. The record type template specifies the essential characteristics of the record, which are used to ensure authenticity.

[01...

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Abstract

A method for managing electronic records is provided. Each electronic record includes a data file, a plurality of data files, a portion of a data file, or portions of a plurality of data files. The electronic records include a plurality of record types and data file types. The method includes forming a data file set comprising one or more logically related data files; identifying attributes of each record type in a record type template; identifying specifications of each data file type in a data file type template; and extracting digital components from the data file set. The extracted digital components relate to the attributes in each record type template and the specifications in each data file type template and compose an individual record. An electronic record archive includes record type and data file type templates and a digital component extractor.

Description

CROSS-REFERENCES TO RELATED APPLICATIONS[0001]This application claims the benefit of U.S. Applications 60 / 802,875, filed May 24, 2006, and 60 / 797,754, filed May 5, 2006, each of which is incorporated herein by reference in its entirety.FIELD OF THE INVENTION[0002]The example embodiments disclosed herein relate to systems and methods for managing records through establishing semantic coherence of related digital components including the identification of the digital components using templates.BACKGROUND AND SUMMARY OF THE INVENTION[0003]Since the earliest history, various institutions (e.g., governments and private companies alike) have recorded their actions and transactions. Subsequent generations have used these archival records to understand the history of the institution, the national heritage, and the human journey. These records may be essential to support the efficiency of the institution, to protect the rights of individuals and businesses, and / or to ensure that the private ...

Claims

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Application Information

Patent Timeline
08 Nov 2007
Publication
US20070260575A1
IPC
G06F17/30; G06F7/00
CPC
G06F17/30348; Y10S707/948; Y10S707/99953; G06F16/2308
Inventors
ROBINSON, FRED Y.; RIPLEY, RODNEY J.