The present disclosure discloses methods and systems for allowing a user to add one or more scan requirements / parameters for one or more recipients. The method includes providing a
user interface to a user to select a recipient and a scan menu option. The scan menu option can be such as scan to email, email, fax, scan to destination,
Internet fax or the like. Based on the selection of the recipient and the scan menu option, a
user interface is displayed listing one or more scan parameters and their corresponding default values. Then, an option is provided to the user to define one or more of the displayed scan parameters for the selected recipient, the one or more scan parameters are defined in accordance with the recipient requirements. After defining, the defined one or more scan parameters are stored against the selected recipient for later retrieval, use, and / or for scan activity.