A
system and method combining registration with a
trusted third party,
certificate generation, hashing,
encryption, customizable file identification fields, and time-
stamping technology with recognized “best practice” procedures to achieve the legal admissibility and evidential weight of any form of
digital file or collection of digital files. Generally, the originator of the file (the first party) and the originator's employing organization are registered with a
Trusted Third Party. The originator reduces the file, by means of a hashing
algorithm, to a fixed
bit length binary pattern. This provides a unique
digital fingerprint of the file. The
resultant hash value, the originator's identity details, the employing organization details associated and securely linked to the digital
certificate, the title of the file, customizable file identification fields, and other relevant data are forwarded to a
Trusted Third Party where the date and time from a known and trusted time source are added. The customizable file identification fields can provide the originator with a mechanism for configuring the seal to incorporate as much additional information as deemed necessary to prove the authenticity of the
digital content and / or provide data for the purposes of adding value in functions such as source identification, sorting, analysis, investigation, and compliance. Such information could include, but would not be limited to, location / GPS coordinates,
machine id, biometric information, smart-card data, reason for sealing. The original file does not leave the control of the originating party. When combined, the forwarded details and date and time create a Seal
Record. The Seal
Record is encrypted and hashed. The Seal
Record along with all other
relevant information are retained on a central secure
server. The recipient of the file (the second party) can confirm the file has been received in an unaltered state with integrity retained and it is the authentic version by validating the file.